RIVERSIDE ARTS CENTRE
SUNBURY ONTHAMES
www.riversidearts.co.uk
RIVERSIDE ARTS CENTRE (THE), 57-59 THAMES STREET,
SUNBURY ON THAMES, MIDDLESEX, TW16 5QF
ANNUAL REPORT AND ACCOUNTS FOR YEAR ENDING
ST
31 MARCH 2023
Pages Report of Directors and Trustees
Statement of Financial Activities
Balance sheet
Notes to the Financial Statements
Report of Independent Examiner
10-11
12
RIVERSIDE ARTS CENTRE (THE)- A COMPANY LIMITED BY GUARANTEE
REGISTERED IN ENGLAND NO. 1296007
REGISTERED CHARITY.. 272929

RIVERSIDE ARTS CENTRE ITHE) ILIMITED BY GUARANTEE)
REPORT OF THE DIRECTORS AND TRUSTEES YEAR ENDED 3111 MARCH 2023
The Trustees and Directors are pleased lo present their report with the financial statements of the charitable
Company for the year ended 3151 March 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
COMPANY NUMBER:
1296007
CHARITY NUMBER..
272929
REGISTERED OFFICE..
5g Thames Street
Sunbury on Thames Middlesex
TW16 5QF
INDEPENDENT EXAMINER:
Jeremy C. Edward8, Chartered Accountanl
BANKERS
Our Current Bank Account is hold with Santander Bank, Boolle.
Our Deposit Accounts are in the COIF Charities Oeposit fund with CCLA Inv881menl Management Ltd.
Senator House, 85 Queen Victoria Street, London, EC4V 4ET
SOLICITORS
Julian Philip Consultant Solicitor
Meadows Ryan Solicitors Ltd. of Weybridge has acted for the Company when a solicitor's services have been
required.
DIRECTORS & TRUSTEES
The directors of the charitable company Ilhe Charity) are Ils trustees for the purpose of charity law and
throughout this report are collecllvely referred to as the trustees.
The Iruslees serving during Ihe year and slnce the year-end were as follows..
James K. Ford-Bannisler
Marian Richards
Carole Dow
Pal Pelch
Eric J. Champion
Hon. Chalrman
Hon. Treasurer
Hon. Secretary
Hon. Art5 Director
Hon. Technical Director
COMPANY SECRETARY..
Mrs. Carole Dow
OFFICERS
In addilion lo the Iruslees, there are three officers who are co-opted on lo the Management Committee.
The officers serving during the year and since the year-end were as follows..
Nesli Ziler
Christine Norgale
David Young
Hon. Booking Secretary
Hon. Newsletter E(Jilor
Hon. Communications Officer

GOVERNING DOCUMENT
Riverside Arts Centre (The) ('RAC"l is a Company limited by guarantee. wverned by ils Memorandum of
Association dated 27th November 1976. 11 is registered as a Charity with Ihe Charity Commission.
Membership is open lo anyone over the age of 18, either as a member of an affiliated organisalion or as an
associate member. There are currently 475 members, 285 of whom have registered as full members
Iguaranlor81 and have ag￿ed lo conlribLJle £10 in the event of the Company winding up and there being
deficit.
APPOINTMENT OF TRUSTEES
As sel out in the Memorandum of Association. trustees are elected al the Annual General Meeting. Each year.
one third of the elected members of the Committee shall r8lire and may offer themselves for re-election.
Those retiring shall be the longest in office Since their last election. The trustees have the power to co-opt
further members lo fill 5peGlalisl role5. Only full members are eligible for appointment lo Ihe Committee. All
members are Circulated with invitations lo nominate Iruslees prior lo the AGM advislng them of retiring
Iru51ees and requesting nominations for the AGM. The Arts Director and Iruslee is nominated by the Sunbury
nd Shepperlon Arts Association and 18 normally the chairman of that bo(Jy.
In accordance with the Memorandum of Association Mr. James Ford-Bann181er (Hon. Chairman) and Mr. Eric
Champion (Hon. Technical Director) retlre. Both are willing lo re-sland.
ORGANISATION
A Management Committee, as defined in the Memorandum of Association, runs the affairs of the Company.
The Management Committee is made up as follows..
Direclors and Trustees
Officers
Chairman of the Riverside Arts Centre Club
Member from each of the Affiliated Bodies.
The Management Commillee admini3ler8 the Company and manages the day-lo-day operation of the
buildingg. The Management Committee meets approximately every ¢wo months. Decisions are made by
simple majority of the Management Committee.
Affiliated Bodies are the societies or clubs who are the principal users of the RAC, They pay an annua1
affiliation fee and play an important role in fvrlhering the charity's aims and objectives.
Ther8 are 7 Affiliated Bodie9 as follow$:
KH Dance Academy linc. Ladies Keep Fill
Riverside Players of Sunbury
Riverside Youth Theatre
Sunbury ond Shepperton Arts Association
Sunbury Book Circle
Sunbury Flower Club
ZodiaG Musical Society
RELATED PARTIES
The Charty has a close relationship with the Sunbury and Shepperton Arts Association, which sponsored the
formation of the Charity and the Company In 1976.
Spellhorne Borough Council provides essenlial sponsorship and support by providing our main premises on a
21-year lease, for which we express our gralilude.
The Riverside Arts Centre Club was established, with common membership, lo operate the bar al the
Riverside Arts Centre. The Committee of th8 RAC Club ha5 undertaken lo donate ils profits lo the charity.
The Trustees confirm that the major risks. lo which the Charity may be exposed, have been reviewed and
systems have been established to milEate these risks. The Company carries a Commercial Combined
Insurance Policy with Zurich Insurance PLC covering 8uildings, Conlenls, Stock and Public and Employee
Liability. The Company also carries an Amateur Theatrical Insurance Policy covering the liabilities of the

Company when spons￿1ng an event which includes material damage. employers. liability, publiclproducl
liability, cancellation, and personal accident. The Company ensLtres that 311 appropriate lesling and inspection
of facilities and equipment are carried out and logged on a regular basis in accordan￿ with current
regulations.
SERIOUS INCIDENTS
Thew have been no serious incidents which could cause significant loss of funds or risk lo the charity's
property. work, beneficiaries. or reputation during the year.
The Trustees are aware that serious incidents should be ￿ported to The Charities Commission and where
appropriale. lo other Authorities when they occur.
OBJECTS AND ACTIVITIES
Tha objects of the charlty are lo..
Foslar and promote the maintenance, improvement, and dev81opmenl of artistic lasle & knovAedge,
understanding, and apprecialion of the arts among the inhabilanls of Spelthorne. As ancillary lo Ihe
foregoing objects bul not olhefWiSe'.
al lo act as a co-coordinaling body for the individuals and organi$allon$, both amateur an
professional, in the furtherance of activities which promote the objects of the RAC in the area of
benefil and lo provide the means of liaison between such individLJ8Is and organisalions and the
appropriate committee or commillees of the local authority or aulhorilies.
bl lo eslabllsh or further the work of charitable insts'lulions lo be formed or already exisling for Ihe
promotion of the said objects.
I lo p￿sent or assist in presenting public concer15, dramatic performan¢es, re¢llal$. arts
exhibitions, leclureg. artg fe81iva18, and olher arts 8venl8.
dl lo provide a means for bringing the b8nefil8 of the work of creative artisls, In all fields of the arts,
lo the attention of the Inhabilanls of the area,
el lo do all such thlngs as are necessary to the allainment of the foregoing object8.
The main obleclive of the charity Is to continue lo successfully operate and manage Ihe Riverside Art5 Centre
al 59 & 57 Thames Street, Sunbury. The Company acquired the lease of the premlses al number 59 in 1978
from the Freeholders, the Borough of Spellhorne. The current le886 is for a term of 21 years from 1 sl April
2020. The RAC has now been operallng successfully lor over 40 years and has earned a good deal of respect
as a Centre for the Arts in Ihe Borough of Spellhorne.
The RAC 15 run entirely by volunteers and provide8 extensive facilities lor a wide range of arts a¢livS1ies for Ihe
local community including Art, Performing Arts, Mu8ic, Dancing, Llleralure, Poetry, Pollery, Meetings, and
Cultural events.
The major centre for activities is the "Main Hall" which features a large stage, fully equipped with stage lighting
and sound equipment, and is fully licensed for publ1¢ performance for an audience of 160. The hall is designed
lo provide for multi-purpose use, with a large area of flat floor for meellngs, rehearsals, arl exhibitions and
cultural events. Allernalively, il can be used lo accommodate a ¢lose- sealed audience with raked sealing.
A small bar IoLJnge, also run by volunteers, provides a social c8nlre during events. and also provldes some
income towards the cost of running the facility.
On the first floor, which is easily ac¢es$ible by staircase and a lift for the disabled, two rooms are available,
both of which can be used by small groups for 8 variety of activities.
In the Craft Cenlre, a small Art Studio is used by several groups. Agaln. 1118 deslgned to be multi-purpose and
additionally prOV￿eS for Pilales, Yoga, and a small rehearsal facility. The Craft Centre also accommodates
Iwo 'resident' artl81 studios and a small pottery.

To sa115fy the increasing demand, the Charity purchased the Freehold of the adjoining premises al 57 Thames
Street (formerly Barclays Bankl on 31st October 2003 with the help of a grant of £100,000 from the Borough
of Spellhorne, the balance being raised from donations and fundraising aclivilies. After further fundraising lo
cover the cost of cor¢version of the building for OLJr use, volunteers and, where appropriate. professional
contractors, completed the necessary work in September 2007. The new premises provide a second smaller
hall Ilhe "Studio'} and associated support facilits"ès, Including a plafform lrft for the disabled lo first floor level.
The new hall is fully licensed for public enlerlainmenl, with a maximum audience of 80, and is already playing
a major role in the Arts Centre business.
The main source of finance for the centre comes from the user-groups who pay a "hire charge" for the
accommodation and facilities used. This, together with income from the Bar and other donations, provides
funds for ulililies, services. maintenance, and further development.
The RAC continues lo provide a vibrant centre for the Arts, hosting a wide variety of Arts events inclijding
theatre perform8nce¥, art exhibitions, concerts, social events, flower arranging, éemonslralions, èxhibitions,
and meelings. In addition, the RAC is used by the Associated Board of thé Royal Schools of Music as a centre
for music exams. Thi5 activity covers three periods of approximately slx-weeks each during the year. In
addillon lo the Affiliated Groups, the RAC provides f8¢illlies lor an increasing number of local organisalions.
including a number of youlh porforming arts groups, music schools, local residents, groups, and other local
organisalions raising money for charilles.
ACHIEVEMENTS AND PERFORMANCE
This has been the first full year resembling pre-COVIO aclivily. Audience levels still appear lo be lower than
before, particularly amongst older age brackets, bul this appears to be recovering slowly. Due lo access being
removed lo the Theatre al Magna Carta School. slots al RAC have been particularly sort after by groups who
did nol regularly perfomi al RAC in previous years.
11 is esllmaled that over 8000 local residents are normally involved in or directly benefit from the organisalion.
FINANCIAL REVIEW
The linancial affairs of Ihe charity are divided into two funds. The first is an unffjslricled fund, which is used for
the general purposes of the Charlly's objectives in runnlng the Riverside Ar15 Centre premises. The second is
a re81ricled lund sel up for specific fundraising purposes. Durlng the year und8r review, no specific fund-
raising projects were undertaken.
The principal income sources for the unrestricted gen8ral fund are the fees for the use of the premises and
equipmenl. members, subscriptions, donations from the Bar Club and deposit account interest. The lolal
income this year was £63.762 compared lo £57,747 last year. £50.8k of this was in room hire and £8.3k in
granls & donatlons.
Expenditure from the general fund has been analysed in two categories,. resources expended on our
charitable objectives and on governance ladminislrative costs). In the first category are the costs of runnlng
and maintaining the premlses. Including insurance, ulilllles, cleaning. maintenance and depreclalion of
equipment. Governance costs include slalionery and postage, publication of the newsleller and professional
fees. The expenditure on the premises was £43,663 excluding depreciation on reslricled funés12021122..
£37.7181. Our biggest ¢osls were those of heal and light al £14.45412020121.. £9,479) and insurance al
£11.93712021122.' £11.5401. We spent £6,339 on building maintenance and refurbishments this year.
(2021122 £2,760}. Our adminislralive costs amounted lo £6,05512021122 £3,465) when excluding remillance
to the SSAA.
The surplus in 2022123 was £12.580 {2021122: £15,373), with the unreslricled accumulated fund ryjrrenlly al
£112,667. This is happlly w811 in ex￿$$ of the minimum reserves reqU￿red of £70,000 {see Notes lo the
Accounts, no. 101.
PLANS FOR FUTURE PERIODS
With finances stabilislng pos1-COVID our primary expendrture will be on maintenance and replacement of
ageing equipment for more modern and energy efficient equivalents. Our most pressing concern is the

discontinuation of most of the tungsten lamps used in our Iheatn'&?I lighting rlg. Previous foresight ha8 meant
that our lighting rig is about 50tskn LED already, mear)ing that we have good provisions should we no longer be
able lo maintain existing stock. Over the next year, it is our ambition to replace the cyclorama lighting with
LED equivalents al the cost of around £7,000. Whilst a large outlay. this should provide us with good coverage
and a spare unil in case of issues.11 should also reduce the energy usage of the lighting rig as the Cyclorama
fillings currently used are some of the most energy demanding fillings al 2 Kw per circuil14 circuits) meaning
that colour mixing r8gularly uses 4-8Kw. The LED units we are investigating would use less than 700 W in
similar conditions a reduction of more the 80Vo with th8 added benefit of not having to purchase replaGemenl
lamps for approximately 50,000 hours of usage.
We will also be investlgatlng the future replacement of the Hall's PA system and Sound Mixing Console, as
well as our performance sealing solution.
Riverside Arts Centre have also commilled to updating the condition of the coffee bar with new carpeting and
the inslallalion of Some fixed upholstered sealing within the alcoves lo make beller user of space.11 1$
eslimaled Ihal thi5 will cost in the region of £5,000.
With the cost￿f-11vIng crisis having an unreslricled impact on business, in terms of energy costs, we wlll
continue lo work with Ulilily (energy broker) lo maintain the best possible deal for Riverside al our
renewal dales. They specialise in providlng services for charities and not for profil businesses.
James Ford-Bannisler
Chairman
Dale.. 04.07.2023

RIVERSIDE ARTS CENTRE (THE) (LIMITED BY GUARANTEE)
Registered Charity No. 272929
ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2023
STATEMENT OF FINANCIAL ACTIVITIES
The Directors and Trustees submlt their report and the independently examined financial slalements of the
Company for the year ended 31 st March 2023.
STATEMENT OF DIRECTORS. AND TRUSTEES. RESPONSIBILITIES
The Directors and Trustees are requiretl, under company law, lo prepare financial slal&m8nls for each
financial year that give a true and fair view of the slate of affairs of the company and of the results for that
perlod. In preparing those finan¢lal $latements, the Directors and Trusl6es are required lo..
al select suiiable a¢counling policies and then apply them Consistently.,
bl make Judgments and eslimales that are reasonable and prudent.,
cl prepare the financial 51alemenls on the going concern basis unles5 It is inappropriate lo presume that
the Company will continue in business.
The Directors and Trustees are responsible for keeping proper accounting r8¢ords which disc105e with
reasonable accuracy al any liffle the financial position of Ihe Company and lo enable them lo ensure that the
rinancial slalements comply with the Companies Act 2006. They are a150 responsible for safeguardlng the
assets of the Company and hence for taking reasonable steps for Ihe prevention and detection of fraud and
other irregul8rilie8.
The Directors and Trustee5 confirm that they have Complied with these reouiremenls. and, having
reasonable expectation that the Company has aéequale resources lo continue In operational existence for the
foreseeable future, continue lo adopt the going concern basis in preparlng the accounts.
AUDJTORSIINDEPENDENT EXAMINER
This report has been prepar8d in accordance wSlh the special provisions of Parl 15 of the Companles A¢1
2006 relatin9 to small companies.
The directors and managernenl commillee considered the implications of Ihls Act and they resolved th81 the
Company is exempl from an audit and that the requ1￿mentS of thi5 Act could be mel by the appointment of
Jeremy Edwards F.C.A. as Independent Examiner.
A resolution proposing h18 re-appoinlmenl will be submilled lo the Annual General Meeting.
By Order of the Board
Carole Dow
Hon. Secr&lary
Date..

RIVERSIDE ARTS CENTRE (THE) (LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES
FOR YEAR ENDING 31ST MARCH 2023
L*i•il1lll￿OFLYth P•wID1￿ Fwdi
t*2
E272
t9&317
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riiw2
1.1¥
t24
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tl.17•
X7
t14,114
t11,•3F
t4,FJ
t11,•37
¢11,440
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•72
14

## **RIVERSIDE ARTS CENTRE (THE) (LIMITED BY GUARANTEE)** 

## **BALANCE SHEET FOR YEAR ENDING 31[ST] MARCH 2023** 


For the year ending 31st March 2023, the Company was entitled to exemption from audit under Section 477 of the Companies Act 2006. 

The members have not required the Company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

The Directors acknowledge their responsibility for complying with the requirement of the Act, with respect to accounting records and the preparation of accounts. 

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime. 

~~9~~ 



The accounts were approved by the Management Comm
ee on.. 21.06.2023
James Ford-Bannister
Hon. Chaimian
Marian Rlchards
Hon. Treasurer
io

RIVERSIDE ARTS CENTRE (THE) (LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS
FOR YEAR ENDING 31ST MARCH 2023
ACCOUNTING POLICIES
These accounts have been prepared under the historical oosl convention on the accruals basis and in
accordance with the Financial Reporting Standard$ for Smaller Entities.
Dopreclation
Furniture and equipment shown al cost. £25,881 {2021122 - £46,639) covers only those items
purchased in the la51 S years by the Company. wilh no new purchases within the year. Older
items have been eliminated from the accounts a$ ftjlly depreciale¢J.
No value has been placed on donated items which are considered lo be fully depreciated.
Provision has been made for depreclalion al 200h per annum on cost of equlpmenl and
furnitur8 and al 2¥0 per annum on the freehold properly. (£5,908 per annuml
Unrostrlcted Fund8
These are funds which can be used for any general purposes.
Restrlcted FundB
These are funds which can only be applleé for paflicular purposes in 8ccordance with th8
wlshes of the donor.
DONATIONS AND FUNDRAISING
2023
Unrestrlctod
Fund
2023
Restrlct•d
Fund
2022
Unrestrlctod
Fund
2022
Re8trlcted
Fund
Riverside Arts Centre Club
£6,000
£0
£.7000
£0
Fundraising Events
£0
£0
£1,122
£0
Other Donations
£1,388
£0
£7,680
£0
£7,388
£0
£15,802
£0
Grant$
These are funds whi¢h Can be used for any general purposes.
RESTRICTED FUND
Al the slarl of the year, there were no funds in the Company's bank balances which were allocated lo the
reslricled fund. Currently the reslricled fund only reflects the donation by Surrey County Council toward a new
protruding slgn on the front of building and the cost of the Studio extension, subject lo annu81 depreciation
charges.
VOLUNTARY EFFORT
The Rlverside Arts Centre benefits, in rnany ways, from work done by volunteer5 conlribuling their efforts for
no payment. This work has been e51imaled lo be worth the following amount..
Maintenance Projects.. 1140 hours at £20ph
£22,800
Commilleo members, hours were considerable but have not been recorded.
li

## **COST OF INDEPENDENT EXAMINATION** 

Jeremy Edwards makes no charge for his examination. 

In recognition of his voluntary services, the Trustees have authorised the expenditure of up to £75 on a gift to the Examiner. 

## **FREEHOLD AND LEASEHOLD PROPERTY** 

## **Leasehold Property** 

In respect of the Riverside Arts Centre (at 59 Thames Street) and the Craft Centre (to the rear of 53 Thames Street), Spelthorne Borough Council has granted a lease for a term of 21 years from 1st April 2020 at a rent of £44,000 p.a initially. This rent is subject to review every five years. Spelthorne Borough Council have undertaken to provide funding equivalent to the rent for a period of five years and will give not less than five years notice of any intention to withdraw funding. Under these conditions the Company has rights to surrender the lease at one month’s notice. The current lease expires on 31st March 2041 

## **Freehold Property** 

|**reehold Property**|||
|---|---|---|
||**2022**|**2023**|
|57 Thames Street (at cost)|£295,390|£295,390|
|Improvements capitalised during year|£0|£0|



No account has been taken of volunteer labour, estimated to have saved £22800. (2022: £22,800) Provision has been made for depreciation at 2% per annum on cost. (2022/23: £5,908; 2021/22: £5,908) The Company, as a charity also benefits from rate relief on the Arts Centre premises. The mandatory 80% relief plus the discretionary relief of the remaining 20% is worth c. £20,000 to the Company each year. 

## **EMPLOYEE EMOLUMENTS** 

The Company has no paid employees and the Trustee Directors receive no remuneration, fees or expenses, and no pension contributions have been made for any Trustee. No Indemnity Insurance has been purchased for any Trustee/Director. 

## **CAPITAL COMMITMENTS** 

As of 31st March 2023, the Company had no capital commitments. 

## **RESERVES POLICY** 

Apart from the “Studio” complex, which is accommodated in No. 57 Thames Street, (Freehold property fully owned by the Company) the premises are held on a 21-year full repairing lease from Spelthorne Borough Council (see Note 7). 

The Company currently has cash reserves equivalent to about one typical year's gross expenditure. In view of the above, the Directors have determined that it is prudent to maintain reserves, of a minimum of £70,000, to enable the Company to meet its obligations in maintaining the premises leased from the Spelthorne Borough Council in tenantable condition and repair, and properly decorated. In addition, the company needs to have sufficient funding available to address any unforeseen problems which may occur within the Freehold property at No. 57 Thames Street. 

## **INVESTMENT POWERS** 

The Company may, as laid down by its Memorandum of Association (clause 3E), invest the moneys of the Company, not immediately required for its purposes, in or upon such investments, securities or property as may be thought fit, subject to such conditions and consents as may be imposed by law. 

## **TAXATION** 

The Company is a non-profit making charitable organisation and is not liable to pay any income or corporation taxes. 

~~12~~ 



RIVERSIDE ARTS CENTRE (THE) (LIMITED BY GUARANTEE)
Registered Charity No. 272929
ACCOUNTS FOR THE YEAR ENDING 31ST MARCH 2023
EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF RIVERSIDE ARTS CENTRE
(LIMITED BY GUARANTEE)
Rgspective Re8pon81bllltlo$ of DlrgCtor8 and Trustees and Examiner
As the charity's Trustees and Directors of the Company, you are responsible for the preparation of accounts
as sel out on pages 8 10 11. You consider that the Company is exempl from audit in accordance with Section
477 of the Companies Act 2006 and that the audit requirement of Section 144121 of the Charities Act 2011 (the
Act) does nol apply. 11 is my responsibility lo slate, on the basis of procedures specified in the general
direcllons given by the Charity Commissioners under Section 144171 Ibl of the Acl, whether particular mallers
have come lo my allenlion.
Basls of Indopend•nt Examlnorfs Report
My examination was carried out In accordance with the general directions given by the Charity
Commissioner5. An examination includes a review of the accounting ￿ordS kept by the charity and a
comparison of the accounts presented with those recorés. 11 also includes consideration of any unusual items
or disclosures in the accounts. and seekin)-expL4nalions from you as Iruslees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and
consequently I do not expre88 an audit opinlon on the view glven by the accounts.
Independent Examlnerfs St•tornènt
In my opinion, the accounts are in agreement with the accountlng records kept by the Company under
Secllons 388 and 387 of the Companie8 Act 2006.
In connection with my examination. no matter has Come lo my allenlion..
which gives me reasonable cause lo believe that in any material respect the requirements..
a. lo keep accounting ffjcords in accordance with section 130 of the Charities Act 2011
b. lo prepare accounts which accord with the acGounling records and lo comply with the
accounung requirements of the Charities Act 2011
have not been met; or
2. to which. in my opinion, allenlion should be (irawn in order lo enable a proper understa
accounts lo be r8ached.
ing of the
Jeremy
Edwards
Charte
d Accountant
Flat 50 - Manor Place
8 Bridge Street
Wallon-on-Thames
Surrey, KT12 1A8
Oale..
13