## **Trustees’ Annual Report for the period**
## **From 01/04/23 to 31/03/24**
## **Charity name: GRAVELEY VILLAGE HALL**
## **Charity registration number: 272923**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Providing, operating and maintaining a**
**village hall facility for the local**
**community**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Administering hire arrangements**
**Cleaning and general upkeep**
**Occasional community events**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm the Trustees have ensured**
**that the guidance on public benefit has**
**been adhered to although wish to**
**highlight that turnover is less than the**
**£250k threshold for complying with the**
**SORP guidelines and that**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Improving the lives of the community**
**through bringing people together in a**
**social or activity-based setting.**
**Facilitating health benefits through users**
**such as dance classes and table tennis**
**keeping people active.**
**Facilitating children’s development**
**through a pre-school being a regular**
**user.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Trading profit and increase in reserves**
**held.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are eld for significant spend**
**that may be needed to the fabric of the**
**building and surrounding land (e.g.**
**replacement of the roof, re-surfacing of**
**the car park etc.)**|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Mainly hire charges by users, also a**
**payment by a local business for its**
**customers to use our car park.**
**Occasional donations by the public at**
**events we organise.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**No investments made**|
|A description of the principal
risks facing the charity|Para 1.46|**Costs of maintaining a building over 100**
**years old and increasing energy prices.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**A Constitution (conveyance dated 18th**
**February 1927)**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**A Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election of any new Trustees by those**
**already appointed**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Graveley Village Hall|
|---|---|
|Other name the charity uses|n/a|
|Registered charitynumber|272923|
|Charity’s principal address|The Grange,
High Street,
Graveley,
Hitchin,
Herts,
SG4 7LA|
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**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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|||Paul Blanshard|Trustee and Chair||||Other Trustees|
|||Sal Jarvis|Trustee||||“|
|||Pete Bracey|Trustee||||“|
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|||Corporate trustees–names of the directors at the date the report was approved
**Director name**
**n/a**
Name of trustees holding title to property belonging to the charity
**Trustee name**
**Dates acted if not for whole year**
**n/a**||||||
|||**Director name**||||||
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|||**Trustee name**||**Dates acted if not for whole year**||||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**n/a**
## **Other optional information**
**None**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Paul James Blanshard
**Position (eg Secretary,** Chair **Chair, etc)**
**Date** 19/05/25
## **GRAVELEY VILLAGE HALL**
## **Year End Accounts 31st March 2024**
**----- Start of picture text -----**
2024 2023
Balance Brought Forwards 47,887.10 Balance Brought Forwards 44,625.31
INCOME INCOME
Sales 25,227.17 Sales 15,134.50
Other income 300.00 Other income 1,700.00
Interest 240.86 Interest
25,768.03 25,768.03 16,834.50 16,834.50
EXPENDITURE EXPENDITURE
Direct Expenses 668.26 Direct Expenses 591.17
Direct Wages 4,820.00 Direct Wages 5,200.00
Accountancy Fees 457.00 Accountancy Fees 322.50
County Supplies 1,630.56 County Supplies 1,261.18
Entertainment 97.00 Entertainment
Events 13.79 Events
Insurance 808.87 Insurance 708.69
Legal Expenses 447.16 Legal Expenses 34.79
Light, Power and Heating 2,954.27 Light, Power and Heating 2,794.03
Printing and Stationary - Printing and Stationary 14.50
Rates 805.26 Rates 747.25
Repairs and Maintenance 8,271.72 Repairs and Maintenance 1,898.60
20,973.89 - 20,973.89 13,572.71 - 13,572.71
Balance carried forward 52,681.24 Balance carried forward 47,887.10
FIXED ASSETS FIXED ASSETS
Office Equipment 228.94 Office Equipment 228.94
CURRENT ASSETS CURRENT ASSETS
Current Account 17,676.42 Current Account 14,912.93
Savings Account 31,339.96 Savings Account 31,099.10
Petty Cash 100.00 Petty Cash 100.00
Debtors 2,399.25 Debtors 530.25
Prepayments 1,106.67 Prepayments 1,065.88
CURRENT LIABILITIES CURRENT LIABILITIES
Creditors (170.00) Creditors (50.00)
52,681.24 47,887.10
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**----- End of picture text -----**
The receipts and payments have been checked for accuracy. Records have been spot checked and I am satisfied by the explanations.
I am satisfied with the classifications and treatement of the transactions in the year.
The banks have been referenced and are correct to the statement at the year end.
Intercharity transfers have gone into respected codes but then been deducted as not to overstate expenditure or Income.
## Archie Akers
Independently audited, 24th April 2025 ACCA MAAT
## **Independent Examiner's Report to the Trustees of Graveley Village Hall**
I report on the accounts of the church for the year ended 31[st] March 2024
Respective Responsibilities of Trustees and Examiner
The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts (under section 145 of the 2011 Act);
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
- To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. Independent examiner's statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Archie Akers 24[th] April 2025
ACCA MAAT