## **Trustees' Annual Report for the period** Period start date Period end date Day01 Month09 Year2019 31 Month08 Year2020 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 272890 **Charity's principal address** South Brewham Brewham Village Hall Somerset **Postcode BA10 0JY** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Liza Greaves Chair
2 Catherine Coward Vice chair
3 James Coward Treasurer
4 Eddie Harper
5 Katherine Shields
6 Karen Cook
7 Marian Castle
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**| |---|---|---| |**Type of adviser**|**Name**|**Address**| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected at AGM Trustee selection methods - (eg. trust, association, company) **----- Start of picture text -----**
Elected at AGM
**----- End of picture text -----**
(eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Suitable policies have been adopted and are reviewed annually. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To manage the village hall for the benefit of the residents of the villages of North Brewham and South Brewham. **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 Throughout the period the trustees have focused on phase 2 of the restoration of the hall. This was undertaken with regard to the Charity Commission’s guidance on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The presence of asbestos was detected in the fabric of the hall and it was necessary to remove this in order for it to be possible to continue to use the hall. The trustees decided that this was a good opportunity to carry out a complete refurbishment of the hall to ensure it is able to be used by future generations. The management committee authorised the setting up of a separate restoration project team to raise funds and manage the project. Members include three trustees and a Parish Councillor. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main** During this year phase 2 of the restoration was completed. This related to **achievements of the charity** the internal elements of the building including the toilet facilities and **during the year** kitchen, insulation, lighting. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** ## **Details of any funds materially** **in deficit** Sufficient reserves are held in a general fund to ensure the costs for running the hall can be met as they fall due. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The key income for the charity has been the grant income related to the refurbishment project. The key funder has been the National Lottery. The expenditure has been refurbishing the hall and the running costs of the hall. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** March **2012** **TAR** 5 |||Donation|sceptic tangrant re-fugift-aid|hire|loan| |---|---|---|---|---|---| |11023.86|0||||| |11023.86|0||||| |11016.76|0||||| |10078.76|50||||| |10128.76|4000||4000||| |14057.99|0||||| |13497.99|0||||| |13490.89|1450||1450||| |14940.89|0||||| |14790.89|0||||| |9650.82|0||||| |8778.02|0||||| |8283.22|1140.07||1140.07||| |9423.29|50||50||| |9473.29|0||||| |9466.19|0||||| |7843.19|1140.07||1140.07||| |8983.26|0||||| |3116.59|0||||| |3109.49|2000|2000|||| |5109.49|10650|10650|||| |15759.49|12270.42||12270.42||| |15759.49|10000||10000||| |25753.69|0||||| |25673.37|0||||| |25666.27|17529.94||17529.94||| |43196.21|3000||3000||| |46196.21|100|100|||| |46296.21|1017.08|1017.08|||| |47313.29|0||||| |47306.69|0||||| |45625.74|0||||| |28096.1|0||||| |28073.95|0||||| |28066.85|20000||20000||| |48066.85|0||||| |48066.07|0||||| |44502.07|530|530|||| |45032.07|250|250|||| |45282.07|0||||| |41667.48|11362.33||11362.33||| |53029.81|0||||| |53022.81|0||||| |41660.48|1500|1500|||| |43160.48|0||||| |38946.68|0||||||||| |---|---|---|---|---|---|---|---|---|---| |31487.68|8858.52|||8858.52|||||| |40346.2|5413.8|5413.8|||||||| |45760|0||||||||| |45753|0||||||||| |36894.48|0||||||||| |27412.97|10000|||10000|||||| |37412.97|0||||||||| |37405.57|0||||||||| |37358.55|19698.65|||19698.65|||||| |57057.2|0||||||||| |57049.8|0||||||||| |30472.63|250|250|||||||| |30722.63|4000|||4000|||||| |34722.63|4740.76|||4740.76|||||| |39463.39|0||||||||| |37112.41|5816.24|||5816.24|||||| |42928.65|0||||||||| |28220.43|0||||||||| |28215.03|0||||||||| |27971.41|0||||||||| |27964.02|400.01||||||||| |28364.03|206.54||||||||| |28570.57|1000||1000||||||| |29570.57|0||||||||| |29564.37|1000||1000||||||| |30564.37|0||||||||| |30556.98|590||||||||| |31146.98|0||||||||| |31103.44|0||||||||| |31098.44|54||||||54||| |31152.44|3500||||||||3500| |34652.44|3500||||||||3500| |38152.44|0||||||||| |38145.05|0||||||||| |37960.05|52.5||||||52.5||| |38012.55|4000|||4000|||||| |42012.55|0||||||||| |39963.55|0||||||||| |7004.04|0||||||||| |5264.04|0||||||||| |5255.88|84||||||84||| |5339.88|0||||||||| |5339.88|0||||||||| |5339.88|0||||||||| ||171204.9|21710.88|2000|137607|1450||190.5||7000| |||Donation|sceptic tangrant re-fugift-aid|||hire||loan|| |events|de-fb|||Architect|Water||L&H||Contractor| |---|---|---|---|---|---|---|---|---|---| ||||0||||||| ||||7.1|||7.1|||| ||||938|938|||||| |||50|0||||||| ||||70.77|||||70.77|| ||||560||||||| ||||7.1|||7.1|||| ||||0||||||| ||||150||||||| ||||5140.07||||||5140.07| ||||872.8||||||| ||||494.8||||||494.8| ||||0||||||| ||||0||||||| ||||7.1|||7.1|||| ||||1623|1623|||||| ||||0||||||| ||||5866.67||||||5866.67| ||||7.1|||7.1|||| ||||0||||||| ||||0||||||| ||||12270.42||||||12270.42| ||||5.8||||||| ||||80.32|||||80.32|| ||||7.1|||7.1|||| ||||0||||||| ||||0||||||| ||||0||||||| ||||0||||||| ||||6.6||||||| ||||1680.95||||||| ||||17529.64||||||17529.64| ||||22.15|||||22.15|| ||||7.1|||7.1|||| ||||0||||||| ||||0.78|||||0.78|| ||||3564||||||| ||||0||||||| ||||0||||||| ||||3614.59||||||3614.59| ||||0||||||| ||||7||||||| ||||11362.33||||||11362.33| ||||0||||||| ||||4213.8||||||| ||||7459|7459|||| |---|---|---|---|---|---|---|---| ||||0||||| ||||0||||| ||||7||||| ||||8858.52||||8858.52| ||||9481.51||||| ||||0||||| ||||7.4||||| ||||47.02||||| ||||0||||| ||||7.4||||| ||||26577.17||||26577.17| ||||0||||| ||||0||||| ||||0||||| ||||2350.98||||2350.98| ||||0||||| ||||14708.22||||14708.22| ||||5.4||||| ||||243.62|||243.62|| ||||7.39||7.39||| |400.01|||0||||| |206.54|||0||||| ||||0||||| ||||6.2||||| ||||0||||| ||||7.39||7.39||| |590|||0||||| ||||43.54||||| ||||5||||| ||||0||||| ||||0||||| ||||0||||| ||||7.39||7.39||| ||||185||||| ||||0||||| ||||0||||| ||||2049||||| ||||32959.51||||32959.51| ||||1740|1740|||| ||||8.16||||| ||||0||||| ||||0||||| ||||0||||| ||||0||||| |1196.55||50|176888.9|11760|64.77|417.64|141732.9| |events|de-fb|||Architect|Water|L&H|Contractor| other re-fudefib exps sceptic tanother reps insurance bank chgs 560 150 872.8 5.8 6.6 1680.95 3564 7 4213.8 ||||||7| |---|---|---|---|---|---| |9481.51|||||| ||||||7.4| |47.02|||||| ||||||7.4| ||||||5.4| ||||||6.2| |43.54|||||| ||||||5| ||||185||| |||2049|||| ||||||8.16| |19590.82|150|2049|185|872.8|65.96| |other re-fudefb|exps|sceptic tanother|reps|insurance|bank chgs| ## **Brewham Village Hall Income and Expenditure Accounts Year ended 31 August 2022** |**2022**
**£**
**£**
**£**
**Income**
**Events (hall based):**
Jubilee teas & plant sale
797
797
**Events (external):**
plant sales
400
400
**Total events income**
1,197
**Other income:**
hall hire
191
grants and donations re-furbishment
159,318
grants and donations septic tank
2,000
de-fbrilator
50
wayleave
gift aid recovered
1,450
**Total other income**
163,008
**Total income**
**164,205**
**made up of:**
general fund
2,837
refurbishment
159,318
de-fbrilator
50
septic tank
2,000
**Expenses**
property repairs
185
insurance
873
electric
418
fuel oil
water and drains
65
septic tank
2,049
bank charges
66
de-fbrilator
150
refurbishment
173,084
**Total expenses**
**176,889**
**made up of:**
general fund
1,606
refurbishment
173,084
septic tank
2,049
de-fbrilator
150
**Total surplus**
**(12,684)**
**made up of:**
general fund
1,231
refurbishment
(13,766)
de-fbrilator
(100)
septic tank
(49)|**2021**
**£**
**£**
**£**
0
1,503
0
1,503
84
21,019
17
21,120
**22,623**
5,409
17,214
0
193
843
304
485
64
0
0
22,617
**24,504**
1,887
22,617
0
**(1,881)**
3,522
(5,403)
0| |---|---| |Brewham Village Hall
Balance sheet 31 August 2022
Cash at bank
Creditors
Movement on funds
General fund
Restricted fund de-fbrilator
Restricted fund refurbishment
Restricted fund septic tank
Total|5,340
7,000
(1,660)
balance at 31 August 2021
£
5,911
123
4,990
11,024|Loans to the charity from individua
movement in year
£
1,231
(100)
(13,766)
(49)
(12,684)| |---|---|---| Approved by the Village Hall Committee on 11 Setpember 2023 and signed on its behalf by - Mr J Coward FCA Treasurer Mrs L Greaves Chair ls balance at 31 August 2022 £ 7,142 23 (8,776) (49) (1,660) CL• >CU Iiil 11£: z1>D ME 2£3