Scouts th 4 Ruislip Scout Group Trustees, Annual Report For the period 1", September 2019 to 31" August 2020 Reference and Administration Detalls: Charity Name: 4° Ruislip Scout Group other Names the charity is known by 4 Ruislip (Methodist) Scout Group Registered Charity No: 272862 Scout HQ Registration No: 17427 first wistered 2 October 1935 Charity's principal address". Rear of New Pond Parad8. West End Road, Ruislip, Middlesex HA4 6LR do 54 Thurtstone Road, Ruislip, Middx HA4 08T Address for correspondence: Trustees: Name Jolene Wolle Marcus Victory Andy Norman Sarah Browne Brunell Sweeney Mike Banks Jeanette Taylor Keith Tebbutt James Ebden Richard Morley Jon Madden Chris Comvell GSL Treasurer Chairman Secretsry BSL CSL Exec Member (Gtft Aid) Exec Member Exec Member Exec Member Exec Member Exec Member Advisers: None structure, Govemance and Management: The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authority to the By Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance ¥￿th the Policy. Organisation and rules of The Scout Asswiation. The Group, which is an educational charity. is managed by the Group Executive Committee, the members of which are the "Charity Trustees" of the Scnut Group and as such are Scouts responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accA)unts and making retums to the Charity Commission as appropriate. The Committee consists of three independent representatives, Chaimian. Treasurer and Secretary together with the Group ScrArt Leaders, indiNlldual Section Leaders (rf opted lo take on the responsibilty) and parent's repres8nlalion. The Commlttee meets every two months. Rlsk and Internal Control: The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigale against them. The main areas of concem that have been identtfied are:. Damage to the building, property and equipment: The Group would request the use of building, property and equipment from neighbouring Scout Groups or community organisations. Similar reciprocal arrangements exist with these organisalions. The Group has sufficient buildings and contents insurance in place to rnitigate agalnst permanent loss. Injury to leaders, members, helpers and supporters: The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk assessments are undertaken before all activities. Reduced income from fund raising: The Group is primarily reliant upon income from subscriptions and fundraising The Group does hold a reserve to ensure the continuty of actiwties should there be a major reduction in income. The Group could raise the level of subscriptions on an ongoing basis. either temporarily or perynanently. Reduction or loss of leaders: The Group is totally reliant utK)n volunteers to run and administer the activities of the Group. there 15 a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there vrt)uld have to be a rx)ntraction. consolidation or closure of a section. In the worst case scenario the complete dosure of the Group. Reduction or loss of members: The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction. consolidation or dosure of a section. In the worst case scenario the complete closure of the Group. Objectives and activities The objectives of the Group are as a unit of the Scout Association. Scouts The Aim of the Scoui A8￿JaIl0￿ is to promote the development of young people in achieving their full phy5icaS. intellecbjal. ￿CIal and spiritual tM)tentials, as individuals, as responsible atizens and as members of their local natTronal and intemational communities. The method of achiemng the Aim of the Association is by promding an enjoyable and attractive scheme of progressive training. based on the Scout Promise and Law and guided by adult leadership. Section meetings follow a balanced programme as speufied by The Srx>ut Association. The group acknowledges the work and dedication of its leaders and their assistants. also that of all volunteer helpers at tKith Section and Group level. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Achlevements and Perforniance All sectlons followed full pr(NJrammes of activities arKI instruction from September to March when face to face meetings had to stop due to the Covid-19 pandemic. Subsequently all sections Continued an amended programme of online meetingslactivities via Zoom. However, despite the difficulty, across the group a total of 502 challenge and activity badges were awarded, together with six Chief Scout Bronze awards for Beavers and four Chief Scout Silver awards for Cubs.In September The Apache Beavers and Mohawk Cubs attended The Elements Camp at Pa￿ar, and our Scouts took part in th& Chilly Goat Camp in January. Oth&r camps and a¢llvities planned for later in the year V￿re cancelled due to the pandemic. All sections were well represented on Rernernbran￿ Sunday either at Mad Bess Chapel or the High Street parade. The Mohawk Cubs and several volunteers helped with the Ruislip Round Table Sants's Sleigh Christmas collection. In November we were privileged wth the presenc8 of the County Commissioner. Richard Williams, at our AGM. Who, after addressing the meeting. presented various length of service awards, investèd our new Assistant Beaver Scoul Leader and awarded The Silver Acom to our Group Treasurer. In JanuarylFebruary, our long held plan of renewing the driveway to our HQ and replacing the gates and some of the boundary fence. was achieved. This project VRS greatly assisted by a generous grant from Hillingdon Borough Chrysalis Fund. The Trustees consider they have met their obligatK)ns to Young People. Parents and other adults. Flnanclal Rovlew Reserves Policy: The Group's policy on reserves is to hold sufficient resources to continue the charttable activities of the Group should income and fundraising fall short. The Group Executive Committee considers that the Group should hold a sum equivalent 12 months running costs, circa £6,000. The Group held cash assets of approximately £38.000 at thi5 yearend: this is above that required for operating expenses. Investment Policy: The Group does not have sufficient funds to Invest in longer teTm investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in ￿sh using only Tnainstream banks and sawng schemes. Scouts Future Plans To retum to fa￿tt￿fa￿ meetings as soon as conditions Fennit. To renovate the rendering to the exterior of the HUL Declaration The trustees declare that they have approved the trustee's report above. (Note: Because of Covid-19 restrictions the report was appnjved e-mail) Signed on behalf of the trustees on 2￿ January 2021 rBture Full Name Posrtion Jolene Wolfe Group Scout Leader William Marcus Holman WIGtory Group Treasurer Scouts Independent examinerfs report to the trustees of 4 Ruislip Scout Group Scout Councll I report to the trustees on my examinats'on of the a¢¢ounl$ of the 4 Rui$lip S¢out Group for the year ended 31 August 2020. Responsibilities and basis of report As the charity trustees of the 4 Ruislip Scout Group you are responsible for the preparation of accounts in aC￿rdanCe with the requirements of the Charities Act 2011 1.the Act.). I report in respect of my examination of the 4 Ruislip Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under gection 145{5){bl of the Act. Independent examinefs statement I have completed my examination. I confirm that no material matters have come to my attention in connection vthh the examination giving me cause to believe that in any material respeGt.' accounting re￿rdS were not kept in respect of the 4 Ruislip Scout Group as required by section 130 of the Act- or 2. the accounts do not accord those records. I have no concems and have come a¢ro$$ no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mrs P J Moncrieff, FCCA 416 Victoria Road South Ruislip Middlesex HA4 OEH Date.. 21.k- 2 4rsg ExaminBrfs report 2020 ## **4[th] Ruislip Scout Group** Rear of New Pond P **a** rade, West End Road, Ruislip, Middles **e** x HA4 6LR Reg. No: 17427 Dated 2[nd] Oct **o** ber 1935 Charity **N** o: 272862 Address for correspon **d** ence: c/o 54 Thurlstone Road, Ruislip, Middles **e** x HA4 0BT ## **Income and Expenditure Account For the period 1[st] September 2019 to 31[st] August 2020** ## **Notes to the Accounts:** 1. The group’s income and expe **n** diture statement has been prepared on a R **e** ceipts and Payments single (unrestricted) fund bas **i** s following the advice given by the Scout Association in guidance notes LT700002 of 1[st] Janua **r** y 2017 and LT103950 of 13[th] November 2017. ## 2 **Financial Highlights:** The group’s gross income for **2** 019-20 was: £33,065.41 The group’s gross expenditur **e** for 2019-20 was: £25,745.78 Giving a surplus for the year o **f** : £7,319.63 The group’s monetary assets **a** t the year-end totalled: **£38,625.38** Represented by: HS **B** C current account: £6,280.38 HS **B** C deposit account: £7,000.23 National Savings account: £25,063.30 Cash in hand, Group & Sections: £281.47 - 3 The group does not hold any **p** roperty, quoted assets or investments other than cash held in bank and savings accounts. T **h** e group had no liabilities at the year end. - 4 The group received grants of: a) £13,541.00 from London B **o** rough of Hillingdon Chrysalis Fund for impr **o** vements to our fence, gate and driveways (Groun **d** works Project). b) £10,000.00 from HM Gove **r** nment Coronavirus Small Business Grant F **u** nd / Retail, Hospitality and Leisure Grant Fund. - 5 Equipment purchased includ **e** d a gas BBQ Griddle, computer system, two event shelters, lawnmower and Hi Viz vests. - 6 The cost of running the HQ building was £4,705.33 a decrease of 3% on t **h** e previous year. 2 4rsg notes to a/c 2019/20 ## **4th Ruislip Scout Group** ## **Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
1st September
For the year from 2019 To 31st August 2020
2019-20 2018-19
Unrestricted funds Unrestricted funds
£ £
Receipts:
Subscriptions, donations, legacies and similar income
Membership subscriptions £ 6,727.00 £ 10,347.50
Less: Membership subscriptions paid on (National/County/Area/District) -£ 4,278.75 -£ 4,503.00
Net membership subscriptions retained £ 2,448.25 £ 5,844.50
Donations £ 1,921.00 £ 1,445.00
Legacies £ - £ -
Gift Aid £ 3,061.86
Capitation Rebate & Uniform Reimbursement £ 125.99 £ 152.99
Sub total £ 4,495.24 £ 10,504.35
Grants - see note to accounts £ 23,541.00
Sub total £ 23,541.00
Fundraising (gross)
Ball-Der-Dash £ 1,025.00
Climbing Wall £ 352.81 £ 228.00
Quiz Nite, Fete, Bag Pack & recycle £ 1,155.75 £ 298.11
Camping and other activities £ 2,120.00 £ 8,420.50
Sale of fundraising merchandise and group apparel £ 190.65 £ 291.40
Tea & Coffee Parties for Group Funds £ 483.97 £ 599.16
Fundraising for other charities £ 597.87 £ 994.42
Sub total £ 4,901.05 £ 11,856.59
Investment income
Bank interest £ 8.57 £ 10.08
National Savings Interest £ 119.55 £ 107.59
Property Rent income £ - £ -
Other investment income £ - £ -
Sub total £ 128.12 £ 117.67
Total Gross Income £ 33,065.41 £ 22,478.61
Asset and investment sales, etc. £ - £ -
Total receipts £ 33,065.41 £ 22,478.61
**----- End of picture text -----**
3 _4RSG Y/E A/C 2019/20_ ## **4th Ruislip Scout Group** ## **Receipts and Payments Account** **----- Start of picture text -----**
1st September
For the year from To 31st August 2020
2019
2019-20 2018-19
Unrestricted funds Unrestricted funds
Payments: £ £
-
Group Running Costs:
Site Rent £ 105.96 £ 105.96
Insurance £ 990.54 £ 1,005.22
Service Contracts:- Fire Extinguisher, Alarm System & Boiler £ 405.36 £ 395.16
Water and Sewerage £ 158.42 £ 187.08
Electricity and Gas £ 1,122.42 £ 1,113.21
Telephone & broadband £ 455.31 £ 433.80
Maintenance & Repair - Groundworks Project £ 14,635.00
Building Maintenance & Repair £ 377.58 £ 547.59
Equipment £ 1,851.78 £ 660.02
Stationery, Cleaning, Janitorial & Consumables £ 1,089.74 £ 978.33
Uniform & Group Apparel £ 25.00 £ 681.49
AGM and trustee expenses £ 167.34 £ 69.98
Section Activity Expenses - Beavers £ 357.84 £ 849.70
Section Activity Expenses - Apache Beavers £ 142.38 £ 971.13
Section Activity Expenses - Iroquois Cubs £ 236.04 £ 299.60
Section Activity Expenses - Mohawk Cubs £ 181.64 £ 340.66
Section Activity Expenses - Scouts £ 136.17 £ 99.07
Payment of funds raised for other charities and donations £ 637.87 £ 994.42
Camping and other Activity Expenses £ 2,222.00 £ 6,986.80
Support for Jamboree participant £ 300.00
Adjustment & Bank Charges -£ 17.04 £ 18.44
Sub total
£ 25,281.35 £ 17,037.66
Fundraising expenses
Fete, Ball-Der-Dash & Quiz £ 224.00 £ 175.00
Coffee Mornings & Climbing Wall £ 10.00 £ 10.00
Fundraising merchandise £ 230.43 £ 205.96
Sub total £ 464.43 £ 390.96
Total Gross Expenditure £ 25,745.78 £ 17,428.62
Asset and investment purchases, etc. £ - £ -
Total payments £ 25,745.78 £ 17,428.62
Net of receipts/(payments) £ 7,319.63 £ 5,049.99
Cash funds last year end £ 31,305.75 £ 26,255.76
Cash funds this year end £ 38,625.38 £ 31,305.75
**----- End of picture text -----**
4 _4RSG Y/E A/C 2019/20_ Statement of assets and liabilities at the end of the year 31st Aug 2020 31st Aug 2019 Cash lunds Bank ojrrent account 6.280.38 11.040.67 Bank detX)$it accL)unt National Savings The Scout Asso(iabon Short Term Invesknent 7,OOQ.23 25.OS3.30 5.241.66 14.943.75 Cash in hand- Group and seC￿n$ 281.47 79.67 Total ¢ash funds 38,625.38 31,305.75 r monets Tax daim Debts dlte from REN Di5trict- Reimbursement of Unrfixm Costs Insuranc£ claim 73.49 Sub t( 73.49 Invgslment assets s￿tt Non moneta 8gs•ts f Insured Values Buiklings 286.487. 46.031.00 13.000.IKI 2TT.470.IMI Scoubng, Athity and movable EqUffjm￿nt in¢knJiTrJ tiaikn Building Contents- [￿ety Other SIS62.00 6,432.00 Sub lotsl 345.51&1J) LiabSllti•s su￿p￿lyts Loan. detsil other li9til￿S Subtotsl Contlngent IFabllltles and futurn obllgatlons NONE )NE Th• •bove recelpts aThl payments account and of ￿eets and liabililies were approved by thfr Trustees on 2nd November 2020 and slgned on th¢ir b¥h¥ff by. Pfmt Name Chair Treasurer 4RSG YEK201V20