## **STANWAY VILLAGE HALL**
## **(INCORPORATING THE VICTORY HALL & TOLLGATE HALL) MANAGEMENT COMMITTEE**
## **(Registered Charity No.272860) Villa Road, Stanway, Colchester CO3 0RH**
## **Trustees’ Annual Report for 01 January 2023 – 31 December 2023**
## **1. Trustees for the year**
- Ann Longman (Chair)
- Ann Norton (Deputy Chair)
- Teresa Baines (Secretary & Treasurer)
The only changes to the Trustees during the year was Robert Wopling, Deputy Chair, resigned and a new trustee and Deputy Chair was elected, Ann Norton.
## **2. Governance**
The Charity is governed and managed by a Committee of Management (The Stanway Village Hall Management Committee) consisting of the three trustees, 2 representatives of the Parish Council and up to 10 representatives of hall users.
Ann Longman was Chair throughout the year and Teresa Baines Secretary & Treasurer.
## **3. Objectives**
The organisation is the leaseholder on 3 community halls (Stanway Village Hall, Victory Hall and Tollgate Hall) all situated at the Villa Road site. The ultimate freeholder is Stanway Parish Council and the three halls are on a long lease to Stanway Village Hall at a Peppercorn rent.
The organisation manages, maintains and lets the halls out to community group users and other local hirers on a non-profit basis for the benefit of the local community.
surplus to cover ongoing maintenance, refurbishment and general upkeep of the buildings. The organisation aims to maintain reserves in case of unforeseen maintenance or replacement costs.
## **4. Chairman’s Report for 2023**
Good evening.
This has been a much easier year for us although not without its challenges.
Aircon units have been installed in the Clerk’s o�ice and the small meeting room in Victory Hall, making both rooms more comfortable. New fire exit doors have been fitted to the Village Hall due to damage to the fixings. Our flooring in the Village Hall is also being sanded and sealed. This is done approx. every 5 yrs.
We now have a projector screen in the Victory Hall and a Projector that can be used in any of the halls using a wall as the screen.
We are still planning to do some refurbishment in the Tollgate Hall – the ceiling and lights, toilets, entrance lobby and possibly solar panels to help with energy costs. This will not be cheap and funding will need is being sought.
The new car park extension is great asset to the halls – when all 3 halls and the field are in use, we are now able to accommodate the users. Not certain that the bike shelters are being used for many bikes!!
Unfortunately, with the rise in utility bills etc we reluctantly have had to increase our hire charges for the coming year. Even with the Lakelands Centre being opened our bookings remain good and with the assistance of our caretaking sta� we have extended our weekend bookings which have become more popular, especially children’s parties. The use of bouncy castles in the halls has also been beneficial to our bookings
We have a great team – Thanks to Paul, our manager, Stuart and Katie our caretakers. Paul has now stepped back into an admin role from Feb with Katie coming on board as our assistant caretaker. Also, thanks to Carol Hardisty who keeps all our bookings in order. Teresa Baines our Secretary and Ann Norton- vice chair who have worked tirelessly, especially with the accounts and also planting bulbs and trees. We have a very small committee who are committed to making the halls the best they can be for all hirers. My thanks go to all of them. Thanks also to Donna and Amanda from Parish Council for their help.
Ann Longman: Chairman, 01 May 2024.
## **5. Financial Performance**
General Reserves.
Total reserves as of 31 December 2023 are £56,040 which are primarily held in a reserve bank account.
General Reserves are held to cover unanticipated costs, losses and longer-term maintenance of the fabric of the buildings.
incidents.
# Stanway Village Hall Management Committee Consolidated Accounts
## UNAUDITED ACCOUNTS
for the year ended 31 December 2023
## Stanway Village Hall Management Committee Consolidated Accounts
## Unaudited Accounts
## Year ended 31 December 2023
|CONTENTS|PAGE|
|---|---|
|Proprietor and Professional Advisers|1|
|Proprietor’s Approval Statement|2|
|Accountant’s Report|3|
|Proft and Loss Account|4|
|Balance Sheet|5|
|Notes to the Accounts|6 - 8|
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor and Professional Advisers
Year ended 31 December 2023
Proprietor
The Trustees of the Stanway Village Hall Management Committee
Business name
Business address
Stanway Village Hall Management Committee Consolidated Accounts
Stanway Community Centre Villa Road, Stanway Colchester Essex CO3 0RH United Kingdom
Accountant
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
1
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor’s Approval Statement
## Year ended 31 December 2023
I approve the accounts which comprise the profit and loss account, balance sheet and related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Colchester Accounting with all the information and explanations necessary for their compilation.
The Trustees of the Stanway Village Hall Management Committee
Date: 30 April 2024
2
## Stanway Village Hall Management Committee Consolidated Accounts
Report to the proprietor on the preparation of the unaudited accounts of Stanway Village Hall Management Committee Consolidated Accounts Year ended 31 December 2023
In accordance with your instructions, I have compiled the accounts on the following pages from the accounting records and from information and explanations supplied to me.
I have not carried out an audit or any other review, and consequently I do not, therefore, express any opinion on the accounts.
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
Date: 30 April 2024
3
## Stanway Village Hall Management Committee Consolidated Accounts
##
## Year ended 31 December 2023
|Note
**Turnover**
2
Cost of sales
2
**Gross proft**
Finance income
2
**Expenditure**
2
Premises costs
Offce costs
Repairs and maintenance
**Loss for the year**|2023
£
87,465
51,383|2022|
|---|---|---|
|||£|
||||
|||79,748|
|||46,536|
||36,082
471
25,070
3,858
8,837|33,212|
|||71|
||||
|||26,612|
|||1,488|
|||11,465|
||37,765|39,565|
||(1,212)|(6,282)|
||||
4
## Stanway Village Hall Management Committee Consolidated Accounts
## Balance Sheet
## 31 December 2023
|Note
**Current assets**
Cash at bank
**Net current assets**
**Net assets**
**Financed by:**
Capital account
4|2023
£
56,040|2022|
|---|---|---|
|||£|
||||
||||
|||57,252|
||56,040|57,252|
||56,040|57,252|
||||
||||
||56,040|57,252|
||||
5
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts
## Year ended 31 December 2023
## **1 Accounting policies**
## BASIS OF PREPARATION
The accounts have been prepared under the historical cost basis and on a basis which enables the profits to be calculated in accordance with United Kingdom Generally Accepted Accounting Practice.
## TURNOVER
The turnover shown in the profit and loss account represents amounts invoiced during the year, exclusive of Value Added Tax.
## TANGIBLE ASSETS
Tangible assets are measured at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Fixtures and fittings
25% straight line
## **2 Profit and loss account analysis**
## TURNOVER
|Hall Hire Income
Grants inc COVID and JRS Grants
Damage Bond Deposits|2023
£
79,398
2,167
5,900|2022|
|---|---|---|
|||£|
|||68,603|
|||7,645|
|||3,500|
||87,465|79,748|
||||
## COST OF SALES
|Refunds and Deposits Returned
Wages and salaries|2023
£
7,706
43,677|2022|
|---|---|---|
|||£|
|||4,074|
|||42,462|
||51,383|46,536|
||||
6
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2023
FINANCE INCOME
|Bank interest receivable
EXPENDITURE
**Premises costs**
Rates
Light, heating and power
Water
Honorium
Royalties and Licences
Other Premises Costs
Premises insurance
**Offce costs**
Telephone
**Repairs and maintenance**
Repairs and maintenance|2023
£
471|2022|
|---|---|---|
|||£|
|||71|
||2023
£
429
11,902
2,517
500
876
6,488
2,358||
||||
|||2022|
|||£|
||||
|||826|
|||8,630|
|||1,398|
|||600|
|||1,231|
|||11,713|
|||2,214|
||25,070|26,612|
||2023
£
3,858||
||||
|||2022|
|||£|
||||
|||1,488|
||2023
£
8,837||
||||
|||2022|
|||£|
||||
|||11,465|
||||
7
## Stanway Village Hall Management Committee Consolidated Accounts
Notes to the Accounts (continued)
## Year ended 31 December 2023
## **3 Tangible assets**
|**Cost**
At 1 January 2023 and 31 December 2023
**Depreciation**
At 1 January 2023 and 31 December 2023
**Net book value**
At 31 December 2023
At 31 December 2022
**4 Capital account**
At 1 January 2023
Net loss for the year
At 31 December 2023|2023
£
57,252
(1,212|Fixtures and
fttings
£
19,706
19,706
-
-|
|---|---|---|
|||2022|
|||£|
|||63,534|
|||)
(6,282)|
||56,040|57,252|
||||
## **4 Capital account**
8
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Stanway ijillage Hall Management Committee
On accounts for the year
ended I
31 December 2023
Charity no
(if any)
272860
Set out on pages
1to10
ierrie-:,i".)r..'
I report to the trustees on my examination of the accounts of the above
charity ('the Trust.) for the year ended 3111212023
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
(°the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent
examiner's statement
appl1. Delete [ ] ifnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (othep
dis61@") which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act. or
the accounts did not accord with the accounting records-, or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ttrue and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other rnatters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please de
te the words in the brackets if they do not apply.
Signed:
Date:
2810612024
Name:
Paul A Dundas
Relevant professional
qualification(s) or body
MAAT
IER
Oct 2018
(if any):
Address:
Unit 9 Bellhouse Farm, Church Lane, Stanway, Colchester C03 8LS
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidan for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
None.
IER
Oct 2018