## **STANWAY VILLAGE HALL**
## **(INCORPORATING THE VICTORY HALL & TOLLGATE HALL) MANAGEMENT COMMITTEE**
**(Registered Charity No.272860) Villa Road, Stanway, Colchester CO3 0RH**
## **Trustees’ Annual Report for 01 January 2022 – 31 December 2022**
## **1. Trustees for the year**
- Ann Longman (Chair)
- Robert Wopling (Deputy Chair)
- Teresa Baines (Secretary & Treasurer)
There were no changes to the Trustees during the year.
## **2. Governance**
The Charity is governed and managed by a Committee of Management (The Stanway Village Hall Management Committee) consisting of the three trustees, 2 representatives of the Parish Council and up to 10 representatives of hall users.
Ann Longman was Chair throughout the year and Teresa Baines Secretary.
## **3. Objectives**
The organisation is the leaseholder on 3 community halls (Stanway Village Hall, Victory Hall and Tollgate Hall) all situated at the Villa Road site. The ultimate freeholder is Stanway Parish Council and the three halls are on a long lease to Stanway Village Hall at a Peppercorn rent.
The organisation manages, maintains and lets the halls out to community group users and other local hirers on a non-profit basis for the benefit of the local community.
surplus to cover ongoing maintenance, refurbishment and general upkeep of the buildings. The organisation aims to maintain reserved in case of unforeseen maintenance or replacement costs.
## **4. Chairman’s Report for 2022**
Good evening, I am pleased present our Community Centre report.
This has been a much easier year for us although not without its challenges.
Following the storm just before last year’s Forum we had to have the guttering and facias replaced on the Victory Hall. An unexpected expense.
some serious faults in the laying.
The Village Hall drains have been a problem with blockages caused by tree roots. Thank you to the Parish Council, our landlords, for arranging to have this sorted out later this month.
Unfortunately, we are still waiting for the WiFi to arrive into the Tollgate Hall. Even after many surveys when they were erecting the pole that is needed the contractors managed to find a gas pipe. There was no danger to anyone and it was quickly repaired. However, we are still waiting for the connections to be made.
We are still planning to do some refurbishment in the Tollgate Hall – the ceiling and lights, toilets and entrance lobby. This will not be cheap and funding will need to be sought.
The new car park extension will be a great asset to the halls – when all 3 halls and the field are in use, we need to be able to accommodate the users.
Unfortunately, with the rise in utility bills etc we have had to increase our hire charges from this April. Our bookings have been good and with the assistance of our caretaking sta� we have extended our weekend bookings which have become more popular especially children’s parties. We have now confirmed with our insurers that bouncy castles in the halls can be used. This will please a lot of hirers.
We have a great team – Paul and Stuart our caretakers, Teresa Baines our Secretary and Ann Norton who helps in so many ways. We have a very small committee who are committed to making the halls the best they can be for all hirers. My thanks go to all of them. Thanks also to Donna and Amanda for their help.
Ann Longman: Chairman, 03 May 2023.
## **5. Financial Performance**
General Reserves. The halls benefited from some energy discount grants and a grant from Omicrom.
Total reserves as of 31 December 2022 are £55,252 which are primarily held in a reserve bank account.
General Reserves are held to cover unanticipated costs, losses and longer-term maintenance of the fabric of the buildings.
incidents.
# Stanway Village Hall Management Committee Consolidated Accounts
## UNAUDITED ACCOUNTS
for the year ended 31 December 2022
## Stanway Village Hall Management Committee Consolidated Accounts
## Unaudited Accounts
## Year ended 31 December 2022
|CONTENTS|PAGE|
|---|---|
|Proprietor and Professional Advisers|1|
|Proprietor’s Approval Statement|2|
|Accountant’s Report|3|
|Proft and Loss Account|4|
|Balance Sheet|5|
|Notes to the Accounts|6 - 8|
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor and Professional Advisers
Year ended 31 December 2022
Proprietor
The Trustees of the Stanway Village Hall Management Committee
Business name
Business address
Stanway Village Hall Management Committee Consolidated Accounts
Stanway Community Centre Villa Road, Stanway Colchester Essex CO3 0RH United Kingdom
Accountant
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
1
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor’s Approval Statement
## Year ended 31 December 2022
I approve the accounts which comprise the profit and loss account, balance sheet and related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Colchester Accounting with all the information and explanations necessary for their compilation.
The Trustees of the Stanway Village Hall Management Committee
Date: 24 January 2024
2
## Stanway Village Hall Management Committee Consolidated Accounts
Report to the proprietor on the preparation of the unaudited accounts of Stanway Village Hall Management Committee Consolidated Accounts Year ended 31 December 2022
In accordance with your instructions, I have compiled the accounts on the following pages from the accounting records and from information and explanations supplied to me.
I have not carried out an audit or any other review, and consequently I do not, therefore, express any opinion on the accounts.
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
Date: 24 January 2024
3
## Stanway Village Hall Management Committee Consolidated Accounts
##
## Year ended 31 December 2022
|Note
**Turnover**
2
Cost of sales
2
**Gross proft**
Finance income
2
**Expenditure**
2
Premises costs
Offce costs
Repairs and maintenance
Depreciation
**(Loss)/proft for the year**|2022
£
79,748
46,536|2021|
|---|---|---|
|||£|
||||
|||79,291|
|||32,627|
||33,212
71
26,612
1,488
11,465
-|46,664|
|||3|
||||
|||26,309|
|||1,086|
|||7,020|
|||4,928|
||39,565|39,343|
||(6,282)|7,324|
||||
4
## Stanway Village Hall Management Committee Consolidated Accounts
## Balance Sheet
## 31 December 2022
|Note
**Current assets**
Cash at bank
**Net current assets**
**Net assets**
**Financed by:**
Capital account
4|2022
£
57,252|2021|
|---|---|---|
|||£|
||||
||||
|||63,534|
||57,252|63,534|
||57,252|63,534|
||||
||||
||57,252|63,534|
||||
5
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts
## Year ended 31 December 2022
## **1 Accounting policies**
## BASIS OF PREPARATION
The accounts have been prepared under the historical cost basis and on a basis which enables the profits to be calculated in accordance with United Kingdom Generally Accepted Accounting Practice.
## TURNOVER
The turnover shown in the profit and loss account represents amounts invoiced during the year, exclusive of Value Added Tax.
## TANGIBLE ASSETS
Tangible assets are measured at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Fixtures and fittings
25% straight line
## **2 Profit and loss account analysis**
## TURNOVER
|Hall Hire Income
Grants inc COVID and JRS Grants
Damage Bond Deposits|2022
£
68,603
7,645
3,500|2021|
|---|---|---|
|||£|
|||39,547|
|||38,944|
|||800|
||79,748|79,291|
||||
## COST OF SALES
|Refunds and Deposits Returned
Wages and salaries|2022
£
4,074
42,462|2021|
|---|---|---|
|||£|
|||2,391|
|||30,236|
||46,536|32,627|
||||
6
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2022
FINANCE INCOME
|Bank interest receivable
EXPENDITURE
**Premises costs**
Rates
Light, heating and power
Water
Honorium
Royalties and Licences
Other Premises Costs
Premises insurance
**Offce costs**
Telephone
**Repairs and maintenance**
Repairs and maintenance|2022
£
71|2021|
|---|---|---|
|||£|
|||3|
||2022
£
826
8,630
1,398
600
1,231
11,713
2,214||
||||
|||2021|
|||£|
||||
|||243|
|||5,887|
|||782|
|||962|
|||1,052|
|||15,293|
|||2,090|
||26,612|26,309|
||2022
£
1,488||
||||
|||2021|
|||£|
||||
|||1,086|
||2022
£
11,465||
||||
|||2021|
|||£|
||||
|||7,020|
||||
7
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2022
|**Depreciation**
Depreciation
**3 Tangible assets**
**Cost**
At 1 January 2022 and 31 December 2022
**Depreciation**
At 1 January 2022 and 31 December 2022
**Net book value**
At 31 December 2022
At 31 December 2021
**4 Capital account**
At 1 January 2022
Net (loss)/proft for the year
At 31 December 2022|2022
£
-|2021|
|---|---|---|
|||£|
||||
|||4,928|
||2022
£
63,534
(6,282||
|||Fixtures and
fttings
£
19,706
19,706
-
-|
|||2021|
|||£|
|||56,210|
|||)
7,324|
||57,252|63,534|
||||
8
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
C'hAI.'l¥'
Stanway Village Hall Management Committee
On accounts for the year
ended
31 December 2022
Charity no
(if any)
272860
Set out on pages
1to9
{iernenbe'. £0 ::,..Ilice
I report to the trustees on my examination of the accounts of the above
charity ('the Trust.) for the year ended 3111212022
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent
examiner's statement
appli6]. Delete [ ] ifnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (8theF
diSd&S') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
conming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a true and fair, view which is not a matter
considered as part of an independent examination.
I have no cOnmS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
SignÈd:
Date:
2410112024
Name:
Paul A Dundas
Relevant professional
qualification(s) or body
MAAT
IER
Oct 2018
(if any):
Address:
Unit 9 Bellhouse Farm, Church Lane, Stanway, Colchester C03 8LS
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of conrn
(see CC32, Independent examination of charity accounts: directions and
guidan for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018