## **STANWAY VILLAGE HALL**
## **(INCORPORATING THE VICTORY HALL & TOLLGATE HALL) MANAGEMENT COMMITTEE**
## **(Registered Charity No.272860) Villa Road, Stanway, Colchester CO3 0RH**
## **Trustees’ Annual Report for 01 January 2021 – 31 December 2021**
## **1. Trustees for the year**
- Ann Longman (Chair)
- Robert Wopling (Deputy Chair)
- Teresa Baines (Secretary & Treasurer)
There were no changes to the Trustees during the year.
## **2. Governance**
The Charity is governed and managed by a Commi�ee of Management (The Stanway Village Hall Management Commi�ee) consis�ng of the three trustees, 2 representa�ves of the Parish Council and up to 10 representa�ves of hall users.
Ann Longman was Chair throughout the year and Teresa Baines Secretary.
## **3. Objec�ves**
The organisa�on is the leaseholder on 3 community halls (Stanway Village Hall, Victory Hall and Tollgate Hall) all situated at the Villa Road site. The ul�mate freeholder is Stanway Parish Council and the three halls are on a long lease to Stanway Village Hall at a Peppercorn rent.
The organisa�on manages, maintains and lets the halls out to community group users and other local hirers on a non-profit basis for the benefit of the local community.
surplus to cover ongoing maintenance, refurbishment and general upkeep of the buildings. The organisa�on aims to maintain reserved in case of unforeseen maintenance or replacement costs.
## **4. Chairman’s Report for 2021**
Good evening.
Apologies for my absence tonight. We are away in the Cotswolds on a holiday that has been booked and rebooked for 3 years!
With the easing of all the regula�ons the halls are ge�ng busy again. We have lost a few of our regulars and our weekends have not been as busy as we would have liked
but we expect that to pick up again. Childrens par�es seem to be our staple for weekends.
Our caretaker manager and the assistant caretaker have been our greatest asset this year. Thank you to Paul and Stuart for everything they have been doing. Paul has taken on board all the contact with contractors when things have not gone as well as they should and has taken a lot of that work off of Teresas shoulders. Stuart has slipped into the job as if he has always been with us. A great team.
exposed the wood behind was ro�en. Contractors have already been on site to give us es�mates and the job should be done shortly.
We now hope to get on with some of the other refurbishment of Tollgate Hall that we had planned to do before Covid. We s�ll have a problem with the floor and Ann Norton has taken on the task of chasing the supplier to put the damage right.
Teresa and Ann have recently moved the sand bags that were taking up spaces in the Tollgate car park. We await the extension to the car parking as there is o�en a need for the extra spaces.
As always my sincere thanks must go to Teresa for all of the Secretarial support and Ann Norton for her enthusias�c support to the Halls.
Ann Longman: Chairman, 04 May 2022.
## **5. Financial Performance**
The three halls achieved an overall trading surplus of £12,252 excluding deprecia�on charges which has been placed into General Reserves. The organisa�on was s�ll heaving impacted by COVID during the early part of the year and received £39,944 in Coronavirus business help including Job Reten�on Scheme.
Total reserves as of 31 December 2021 are £63,534 which are all cash and cash equivalents, primarily held in a reserve bank accounts.
General Reserves are held to cover unan�cipated costs, losses and longer-term maintenance of the fabric of the buildings.
incidents.
# Stanway Village Hall Management Committee Consolidated Accounts
## UNAUDITED ACCOUNTS
for the year ended 31 December 2021
## Stanway Village Hall Management Committee Consolidated Accounts
## Unaudited Accounts
## Year ended 31 December 2021
|CONTENTS|PAGE|
|---|---|
|Proprietor and Professional Advisers|1|
|Proprietor’s Approval Statement|2|
|Accountant’s Report|3|
|Proft and Loss Account|4|
|Balance Sheet|5|
|Notes to the Accounts|6 - 8|
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor and Professional Advisers
Year ended 31 December 2021
Proprietor
The Trustees of the Stanway Village Hall Management Committee
Business name
Business address
Stanway Village Hall Management Committee Consolidated Accounts
Stanway Community Centre Villa Road, Stanway Colchester Essex CO3 0RH United Kingdom
Accountant
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
1
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor’s Approval Statement
## Year ended 31 December 2021
I approve the accounts which comprise the profit and loss account, balance sheet and related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Colchester Accounting with all the information and explanations necessary for their compilation.
The Trustees of the Stanway Village Hall Management Committee
Date: 13 December 2023
2
## Stanway Village Hall Management Committee Consolidated Accounts
Report to the proprietor on the preparation of the unaudited accounts of Stanway Village Hall Management Committee Consolidated Accounts Year ended 31 December 2021
In accordance with your instructions, I have compiled the accounts on the following pages from the accounting records and from information and explanations supplied to me.
I have not carried out an audit or any other review, and consequently I do not, therefore, express any opinion on the accounts.
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
Date: 13 December 2023
3
## Stanway Village Hall Management Committee Consolidated Accounts
##
## Year ended 31 December 2021
|Note
**Turnover**
2
Cost of sales
2
**Gross proft**
Finance income
2
**Expenditure**
2
Premises costs
Offce costs
Repairs and maintenance
Depreciation
**Proft/(loss) for the year**|2021
£
79,291
32,627|2020|
|---|---|---|
|||£|
||||
|||55,015|
|||34,211|
||46,664
3
26,309
1,086
7,020
4,928|20,804|
|||37|
||||
|||20,970|
|||1,166|
|||5,254|
|||4,926|
||39,343|32,316|
||7,324|(11,475)|
||||
4
## Stanway Village Hall Management Committee Consolidated Accounts
## Balance Sheet
## 31 December 2021
|Note
**Fixed assets**
Tangible assets
3
**Current assets**
Cash at bank
**Net current assets**
**Net assets**
**Financed by:**
Capital account
4|2021
£
-
63,534|2020|
|---|---|---|
|||£|
||||
||||
|||4,928|
||||
|||51,282|
||63,534|51,282|
||63,534|56,210|
||||
||||
||63,534|56,210|
||||
5
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts
## Year ended 31 December 2021
## **1 Accounting policies**
## BASIS OF PREPARATION
The accounts have been prepared under the historical cost basis and on a basis which enables the profits to be calculated in accordance with United Kingdom Generally Accepted Accounting Practice.
## TURNOVER
The turnover shown in the profit and loss account represents amounts invoiced during the year, exclusive of Value Added Tax.
## TANGIBLE ASSETS
Tangible assets are measured at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Fixtures and fittings
25% straight line
## **2 Profit and loss account analysis**
## TURNOVER
|Hall Hire Income
Grants inc COVID and JRS Grants
Damage Bond Deposits|2021
£
39,547
38,944
800|2020|
|---|---|---|
|||£|
|||23,245|
|||30,670|
|||1,100|
||79,291|55,015|
||||
## COST OF SALES
|Refunds and Deposits Returned
Wages and salaries|2021
£
2,391
30,236|2020|
|---|---|---|
|||£|
|||4,126|
|||30,085|
||32,627|34,211|
||||
6
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2021
FINANCE INCOME
|Bank interest receivable
EXPENDITURE
**Premises costs**
Rates
Light, heating and power
Water
Honorium
Royalties and Licences
Other Premises Costs
Premises insurance
**Offce costs**
Telephone
**Repairs and maintenance**
Repairs and maintenance|2021
£
3|2020|
|---|---|---|
|||£|
|||37|
||2021
£
243
5,887
782
962
1,052
15,293
2,090||
||||
|||2020|
|||£|
||||
|||75|
|||8,073|
|||1,437|
|||-|
|||1,671|
|||8,243|
|||1,471|
||26,309|20,970|
||2021
£
1,086||
||||
|||2020|
|||£|
||||
|||1,166|
||2021
£
7,020||
||||
|||2020|
|||£|
||||
|||5,254|
||||
7
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2021
|**Depreciation**
Depreciation
**3 Tangible assets**
**Cost**
At 1 January 2021 and 31 December 2021
**Depreciation**
At 1 January 2021
Charge
At 31 December 2021
**Net book value**
At 31 December 2021
At 31 December 2020
**4 Capital account**
At 1 January 2021
Net proft/(loss) for the year
At 31 December 2021|2021
£
4,928|2020|
|---|---|---|
|||£|
||||
|||4,926|
||2021
£
56,210
7,324||
|||Fixtures and
fttings
£
19,706
14,778
4,928
19,706
-
4,928|
|||2020|
|||£|
|||67,685|
|||(11,475)|
||63,534|56,210|
||||
8
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Stanway Village Hall Management Committee
On accounts for the year
ended
31 December 2021
Charity no
(if any)
272860
Set out on pages
1to9
er
-£?)r$ of aJdiilOtI.al shLeLsI
I report to the trustees on my examination of the accounts of the above
charity ('Ihe Trust.) for the year ended 3111212021
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent [
examiner's statement
appl1. Delete [ ] ifnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination
disGIg") which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act: or
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please dele
words in the brackets if they do not apply.
Signed:
Date:
2211212023
Name:
Paul A Dundas
Relevant professional
qualification{s) or body
MAAT
IER
Oct 2018
(if any):
Address:
Unit 9 Bellhouse Farm, Church Lane, Stanway, Colchestei
Section B
Disclosure
Only complete if the examiner needs to highlight material matters Oi
(see CC32, Independent examination of charity accounts: directions
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018