## **STANWAY VILLAGE HALL**
## **(INCORPORATING THE VICTORY HALL & TOLLGATE HALL) MANAGEMENT COMMITTEE**
## **(Registered Charity No.272860) Villa Road, Stanway, Colchester CO3 0RH**
## **Trustees’ Annual Report for 01 January 2020 – 31 December 2020**
## **1. Trustees for the year**
- Ann Longman (Chair)
- Robert Wopling (Deputy Chair)
- Teresa Baines (Secretary & Treasurer)
There were no changes to the Trustees during the year.
## **2. Governance**
The Charity is governed and managed by a Commi�ee of Management (The Stanway Village Hall Management Commi�ee) consis�ng of the three trustees, 2 representa�ves of the Parish Council and up to 10 representa�ves of hall users.
Ann Longman was Chair throughout the year and Teresa Baines Secretary.
## **3. Objec�ves**
The organisa�on is the leaseholder on 3 community halls (Stanway Village Hall, Victory Hall and Tollgate Hall) all situated at the Villa Road site. The ul�mate freeholder is Stanway Parish Council and the three halls are on a long lease to Stanway Village Hall at a Peppercorn rent.
The organisa�on manages, maintains and lets the halls out to community group users and other local hirers on a non-profit basis for the benefit of the local community.
surplus to cover ongoing maintenance, refurbishment and general upkeep of the buildings. The organisa�on aims to maintain reserved in case of unforeseen maintenance or replacement costs.
## **4. Chairman’s Report for 2020**
Good evening.
Well what can I say – it’s been a very sad �me for us again this year. Just as things were star�ng to improve the second lockdown came along.
Now that things are star�ng to get back to normal, we are seeing an increase in usage by our organisa�ons as they resume their use of the halls. The youth organisa�ons
were very quick to get back to their ac�vi�es and we now have to look to the future and build up our reserves again.
During this �me, we have been very grateful for the furlough scheme and the small business grants that have helped with on-going staff and u�lity expenses. Without this we would have nearly exhausted our reserves.
Unfortunately, during the lock-down we saw both of our caretakers leaving our employment. We have successfully recruited a new caretaker manager and are now looking for either 1 or 2 part �me caretakers to help him.
The further refurbishing of the Tollgate Hall has been put on hold for the �me being but we will endeavour to get the gu�ering and fascia boards replaced shortly.
We are s�ll a very small commi�ee and my thanks must go to all the commi�ee members especially the tenacity of our Secretary Teresa Baines. Teresa is the main goto for all our problems and is very good at the sor�ng them. Ann Norton for being a good listening ear and Carol Hardisty our booking clerk for all her assistance in making sure that the rules are followed and moving organisa�ons so that they can get the best use of our halls.
Ann Longman: Chairman, 01 September 2021.
## **5. Financial Performance**
deprecia�on) which is primarily due to the Coronavirus pandemic necessita�ng various complete closures from March 2020. The drama�c drop in hirer income was to a certain extend offset by the receipt of a number of Coronavirus Grants including Business Rates Grants and Job Reten�on Scheme grants.
Total reserves as of 31 December 2020 are £56,210, £51,282 of which is cash and cash equivalents primarily held in a reserve bank account.
General Reserves are held to cover unan�cipated costs, losses and longer-term maintenance of the fabric of the buildings.
incidents.
## Stanway Village Hall Management Committee Consolidated Accounts
## UNAUDITED ACCOUNTS
for the year ended 31 December 2020
## Stanway Village Hall Management Committee Consolidated Accounts
## Unaudited Accounts
## Year ended 31 December 2020
|CONTENTS|PAGE|
|---|---|
|Proprietor and Professional Advisers|1|
|Proprietor’s Approval Statement|2|
|Accountant’s Report|3|
|Proft and Loss Account|4|
|Balance Sheet|5|
|Notes to the Accounts|6 - 9|
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor and Professional Advisers
Year ended 31 December 2020
Proprietor
The Trustees of the Stanway Village Hall Management Committee
Business name
Business address
Stanway Village Hall Management Committee Consolidated Accounts
Stanway Community Centre Villa Road, Stanway Colchester Essex CO3 0RH United Kingdom
Accountant
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
1
## Stanway Village Hall Management Committee Consolidated Accounts
Proprietor’s Approval Statement
## Year ended 31 December 2020
I approve the accounts which comprise the profit and loss account, balance sheet and related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Colchester Accounting with all the information and explanations necessary for their compilation.
The Trustees of the Stanway Village Hall Management Committee
Date: 12 December 2023
2
## Stanway Village Hall Management Committee Consolidated Accounts
Report to the proprietor on the preparation of the unaudited accounts of Stanway Village Hall Management Committee Consolidated Accounts Year ended 31 December 2020
In accordance with your instructions, I have compiled the accounts on the following pages from the accounting records and from information and explanations supplied to me.
I have not carried out an audit or any other review, and consequently I do not, therefore, express any opinion on the accounts.
Colchester Accounting
Unit 9, Bell House Farm Church Lane, Stanway Colchester CO3 8LS United Kingdom
Date: 12 December 2023
3
## Stanway Village Hall Management Committee Consolidated Accounts
##
## Year ended 31 December 2020
|Note
**Turnover**
2
Cost of sales
2
**Gross proft**
Finance income
2
**Expenditure**
2
Premises costs
Offce costs
Repairs and maintenance
Depreciation
**Loss for the year**|2020
£
55,015
34,211|2019|
|---|---|---|
|||£|
||||
|||77,314|
|||39,748|
||20,804
37
20,970
1,166
5,254
4,926|37,566|
|||63|
||||
|||34,320|
|||1,757|
|||6,151|
|||4,926|
||32,316|47,154|
||(11,475)|(9,525)|
||||
4
## Stanway Village Hall Management Committee Consolidated Accounts Balance Sheet
## 31 December 2020
|Note
**Fixed assets**
Tangible assets
3
**Current assets**
Cash at bank
**Current liabilities**
4
**Net current assets**
**Net assets**
**Financed by:**
Capital account
5|2020
£
4,928
51,282
-|2019|
|---|---|---|
|||£|
||||
||||
|||9,854|
||||
|||58,213|
|||(382)|
||51,282|57,831|
||56,210|67,685|
||||
||||
||56,210|67,685|
||||
5
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts
## Year ended 31 December 2020
## **1 Accounting policies**
## BASIS OF PREPARATION
The accounts have been prepared under the historical cost basis and on a basis which enables the profits to be calculated in accordance with United Kingdom Generally Accepted Accounting Practice.
## TURNOVER
The turnover shown in the profit and loss account represents amounts invoiced during the year, exclusive of Value Added Tax.
## TANGIBLE ASSETS
Tangible assets are measured at cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Fixtures and fittings
25% straight line
## **2 Profit and loss account analysis**
## TURNOVER
|Hall Hire Income
Grants inc COVID and JRS Grants
Damage Bond Deposits|2020
£
23,245
30,670
1,100|2019|
|---|---|---|
|||£|
|||73,414|
|||350|
|||3,550|
||55,015|77,314|
||||
## COST OF SALES
|Refunds and Deposits Returned
Wages and salaries|2020
£
4,126
30,085|2019|
|---|---|---|
|||£|
|||4,879|
|||34,869|
||34,211|39,748|
||||
6
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2020
FINANCE INCOME
|Bank interest receivable
EXPENDITURE
**Premises costs**
Rates
Light, heating and power
Water
Honorium
Royalties and Licences
Other Premises Costs
Premises insurance
**Offce costs**
Telephone
**Repairs and maintenance**
Repairs and maintenance|2020
£
37|2019|
|---|---|---|
|||£|
|||63|
||2020
£
75
8,073
1,437
-
1,671
8,243
1,471||
||||
|||2019|
|||£|
||||
|||744|
|||9,639|
|||1,392|
|||499|
|||1,915|
|||18,601|
|||1,530|
||20,970|34,320|
||2020
£
1,166||
||||
|||2019|
|||£|
||||
|||1,757|
||2020
£
5,254||
||||
|||2019|
|||£|
||||
|||6,151|
||||
7
## Stanway Village Hall Management Committee Consolidated Accounts
## Notes to the Accounts (continued)
## Year ended 31 December 2020
|**Depreciation**
Depreciation
**3 Tangible assets**
**Cost**
At 1 January 2020 and 31 December 2020
**Depreciation**
At 1 January 2020
Charge
At 31 December 2020
**Net book value**
At 31 December 2020
At 31 December 2019
**4 Current liabilities**
Trade creditors|2020
2019
£
£
4,926
4,926|2020
2019
£
£
4,926
4,926|
|---|---|---|
||||
|||4,926|
||Fixtures and
fttings
£
19,706
9,852
4,926
14,778
4,928
9,854
2020
2019
£
£
-
382||
||||
8
## Stanway Village Hall Management Committee Consolidated Accounts
Notes to the Accounts (continued)
## Year ended 31 December 2020
## **5 Capital account**
|At 1 January 2020
Net loss for the year
At 31 December 2020|2020
£
67,685
(11,475)|2019|
|---|---|---|
|||£|
|||77,210|
|||(9,525)|
||56,210|67,685|
||||
9
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Stanway Village Hall Management Committee
On accounts for the year
ended
31 Dember 2020
I Charity no
(if any)
272860
Set out on pages
1to9
licn.eT
',&11"16w¢siE C)f addilion*l %heet81
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trust") for the year ended 3111212020
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Chartties Act 2011
{"the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent
examiner's ststement
appl+6*]. Delete [ ] if not applicable.
I have completed my examination. I confinn that no material matters have
come to my attention in connection with the examination (otheF
dis610") which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordan with section 130
of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the fonn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please d
the words in the brackets if they do not apply.
Signed:
Date:
1511212023
Name:
Paul A Dundas
Relevant professional
qualification{s) or body
MAAT
IER
Oct 2018
(if any)-
Address:
Unit 9 Bellhouse Farm, Church Lane, Stanway, Colchester C03 8LS
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidan for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018