KELVEDON INSTITUTE HALL ANNUAL REPORT 2023-2024
Kelvedon Institute (Registered Charity N0 272790) has as its Object
“.... the provision and maintenance of a village hall for the use of the inhabitants of the parishes of Kelvedon and Feering and the neighborhood thereof .... “
The Hall is vested in the Official Custodian for Charities and is run in accordance with the Scheme dated 16 July 1980 by a Management Committee consisting of Elected, Representative and Co-opted Members - as follows at the beginning of the year 2023-24
Elected: Mrs. Jillian Hinds, Mr. Jeremy Doughton, Mr. Ian Hill, Mr. Matthew Fish.
Representative: Mrs. Sue Ramsden (Junior Kelvedon Players), Mr. Barry French (Kelvedon Players), Mrs. Gillian Westall (Kelvedon WI), Kelvedon and Feering Heritage Society - no representative.
Feering Parish Council and Kelvedon Parish Council no longer supplies representatives.
Co-opted: Mr. Alan Knibb, Mr. Keith Tremain,
Trustees Meetings are normally held in the second week of alternate months (Jan. March etc.) with additional meetings as required. Committee attendance remains high, and Members continue to take active roles in the work of the Committee including the maintenance and improvement of the building.
Officers: Chairman – Mr. French Treasurer – Mr. Hill Secretary – Mrs. Westall
In addition, various members take lead responsibility as follows: Minutes Secretary – Mrs. Ramsden Booking Secretary – Mrs. Hinds Licensing matters & Legal Liaison – Mr. Doughton Website – Mr. French Fire Safety – Mr. Fish Fabric – Mr. Knibb & Mr. Tremain
Regular Fire Alarm and Emergency Lighting testing is undertaken by Mr. French with assistance of members.
Financial Examiner: Mrs. Jan Cole FCCA
PROJECTS
The following major building maintenance has been carried out during the year:
Work to refurbish the Main Hall toilets is nearing completion. The original toilets were installed back in the early 1970’s and were long overdue a full refurbishment to bring them up to current regulations for disability access, modern low energy lighting and reduced water usage cisterns.
All feed back received so far from hirers has been very positive.
FINANCE:
Details of the Charity’s finances appear in the Income/Expenditure Account and on the Balance Sheet.
The Hall 200 Club, established Jan 2015 and administered by Mr. French with the assistance of Mr. Doughton, has produced additional regular income.
CAR PARK:
The Parish Council’s car park is currently free for users and hirers due to the ticket machine getting vandalized and being removed. The proximity of the car park to the halls remains an important asset to hirers.
EMPLOYMENT ISSUES:
The Hall does not have any permanent employees. Cleaners are used on a weekly basis, and hirers set out and return chairs and tables used during their hire period.
CONCLUSION:
Use continues to a level which auger well for the future of the original building and of the Small Hall. The Institute’s success in fundraising and the continuing stability of bookings confirm the need for these facilities in the locality and the affection in which the Institute is held by the local community. The Small Hall in particular is being used for parties and other celebrations where the original hall was not totally suitable.
The Trustees wish to express their appreciation to all donors and volunteers, including Friends of the Institute, for their efforts throughout the year in helping to develop and maintain such a valuable community asset.
THE INSTITUTE (Kelvedon) Registered Charity 272790
Receipts and Payments Account for the year ended 31st March 2024
| INCOME From Trading Activities Hiring Income KPC From Voluntary Sources Grants Donations From Assets Interest From 200 Club Surplus for year TOTAL RECEIPTS EXPENDITURE Charitable Activities Running expenses Insurance Energy costs Building repairs Toilet project - part TOTAL PAYMENTS NET SURPLUS Balances Brought Forward Balances Carried Forward |
Unrestricted Restricted Total £ £ £ 25584.49 0.00 25584.49 596.02 0.00 596.02 0.00 0.00 0.00 0.00 0.00 0.00 85.14 0.00 85.14 772.98 0.00 772.98 27038.63 0.00 27038.63 8092.88 0.00 8092.88 1426.62 0.00 1426.62 6626.47 0.00 6626.47 6987.33 0.00 6987.33 0.00 15000.00 15000.00 23133.30 15000.00 38133.30 3905.33 -15000.00 -11094.67 54669.71 0.00 54669.71 58575.04 -15000.00 43575.04 2023/24 |
2022/23 £ 25057.57 0.00 0.00 5080.00 26.44 960.51 31124.52 5906.65 1412.45 4240.29 10392.48 21951.97 9172.65 45497.06 54669.71 |
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THE INSTITUTE (Kelvedon) Registered Charity 272790
| 2024 2023 £ £ MONETARY ASSETS Deposits and Bank Balances Charities Aid Foundation 3967.21 3882.07 Current Account 32999.24 44952.03 200 Club Account 6608.59 5835.61 43575.04 54669.71 CURRENT ASSETS AND LIABILITIES Debtors Hiring income due 2181.98 2007.75 Invoices due but not paid 885.63 818.24 Creditors Hiring received in advance 438.50 398.75 NON MONETARY ASSETS ( BOTH HALLS ) Land and buildings Tables 20 small & 8 large Chairs 81 , 40 Kitchen Equipment Statement of Assets and Liabilities at 31st March 2024 |
2024 2023 £ £ MONETARY ASSETS Deposits and Bank Balances Charities Aid Foundation 3967.21 3882.07 Current Account 32999.24 44952.03 200 Club Account 6608.59 5835.61 43575.04 54669.71 CURRENT ASSETS AND LIABILITIES Debtors Hiring income due 2181.98 2007.75 Invoices due but not paid 885.63 818.24 Creditors Hiring received in advance 438.50 398.75 NON MONETARY ASSETS ( BOTH HALLS ) Land and buildings Tables 20 small & 8 large Chairs 81 , 40 Kitchen Equipment Statement of Assets and Liabilities at 31st March 2024 |
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| Sundry other tables and chairs |
Independent Examiner's Report to the Trustees of The Institute (Kelvedon) Registered Charity number 272790
I report to the trustees on my examination of the accounts of The Institute (Kelvedon) for the year ended 31[st] March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA 19 Westfield Drive, Coggeshall, Essex CO6 1PU 17[th] June 2024