KELVEDON INSTITUTE HALL ANNUAL REPORT 2022-2023
Kelvedon Institute (Registered Charity N0 272790) has as its Object
“.... the provision and maintenance of a village hall for the use of the inhabitants of the parishes of Kelvedon and Feering and the neighborhood thereof .... “
The Hall is vested in the Official Custodian for Charities and is run in accordance with the Scheme dated 16 July 1980 by a Management Committee consisting of Elected, Representative and Co-opted Members - as follows at the beginning of the year 2021-22
Elected: Mrs. Jillian Hinds, Mrs. Nicki Wilson, Mr. Jeremy Doughton, Mr. Ian Hill, Mr. Matthew Fish.
Representative: Mrs. Sue Ramsden (Junior Kelvedon Players), Mr. Barry French (Kelvedon Players), Mrs. Gillian Westall (Kelvedon WI), Kelvedon and Feering Heritage Society - no representative.
Feering Parish Council and Kelvedon Parish Council no longer supplies representatives.
Co-opted: Mr. Alan Knibbs, Mr. Keith Tremain,
During the year Mrs. N. Wilson sadly passed away following a short battle with cancer and the Trustees would like to record our condolences for her family.
Trustees Meetings are normally held in the second week of alternate months (Jan. March etc.) with additional meetings as required. Committee attendance remains high, and Members continue to take active roles in the work of the Committee including the maintenance and improvement of the building.
Officers: Chairman – Mr. French Treasurer – Mr. Hill Secretary – Mrs. Westall
In addition, various members take lead responsibility as follows: Minutes Secretary – Mrs. Ramsden Booking Secretary – Mrs. Hinds Licensing matters & Legal Liaison – Mr. Doughton Website – Mr. French Fire Safety – Mr. Fish Fabric – Mr. Knibb & Mr. Tremain
Regular Fire Alarm and Emergency Lighting testing is undertaken by Mr. French with assistance of members.
Financial Examiner: Mrs. Jan Cole FCCA
PROJECTS
The following major building maintenance has been carried out during the year:
Work to repair the roof turret on the Main Hall roof has been completed, the vent panels have been modified so they can be removed from the inside to allow easy future maintenance.
FINANCE:
Details of the Charity’s finances appear in the Income/Expenditure Account and on the Balance Sheet.
The Hall 200 Club, established Jan 2015 and administered by Mr. French with the assistance of Mr. Doughton, has produced additional regular income. Thanks, are also due to Friends of the Institute for their continuing efforts to fund and publicize the Hall.
Constitution:
During the year we have modified the Institutes constitution to remove the section stating that the 2 local parish councils need to supply representatives for the committee due to the councils being no longer willing to supply representatives.
CAR PARK:
The Parish Council’s car park is currently free for users and hirers due to the ticket machine getting vandalized and being removed. The proximity of the car park to the halls remains an important asset to hirers.
EMPLOYMENT ISSUES:
The Hall does not have any permanent employees. Cleaners are used on a weekly basis, and hirers set out and return chairs and tables used during their hire period.
CONCLUSION:
Use continues at a level which auger well for the future of the original building and of the Small Hall. The Institute’s success in fundraising and the continuing stability of bookings confirm the need for these facilities in the locality and the affection in which the Institute is held by the local community. The Small Hall in particular is being used for parties and other celebrations where the original hall was not totally suitable.
The Trustees wish to express their appreciation to all donors and volunteers, including Friends of the Institute, for their efforts throughout the year in helping to develop and maintain such a valuable community asset.
KELVEDON INSfiTIffi AccwfiT5 11412022TO 3U312023 THE INsnTWE IKeWon} Regvdtsred Charity 272790 INCOME HIn9 Irthme From Volunlary Sour¢ FundraJ5irnJ 2X)57.57 o.lxl 25)S7.57 17r21.45 o.ixl 17721.45 o.oj () 1Cfj67.fXJ O.(KI 1C667.00 O.¢)J $80.00 Donath?r .(Q 5(th.ts) gJ80. Int•r•gt Frtyn 2UO Club Surplus for ye•r TOTAL RECEIPTS 960.51 26124A2 51 S.00 31124.62 0.00 808.50 0.00 29777.61 29777.61 EXPENDITURE O.Q) 5K6.65 1412.45 O.(Kl 1412.4S 4240.29 0.00 4240 29 53Y2.48 gXKI.W 10392.48 0.00 7300.89 0.00 1326.5S 0.00 5023.83 o.rAI 2988.98 Irbsurancfr Emrgy costs Bulbjing rwatr8 1326.55 3..83 2988.98 TOTAL PAYMENTS 18961.17 SOOO.00 21951.87 16640.26 O.IJO 16640.26 NET SURPLUS B•l•ncoB Brougm Fonvaryl 91n.65 45497.( 0.• 9172.85 O.ClJ 45497.( 13137.38 0.ty) 13137.36 O.(KI 32359.70 Bal•n¢M C•wrl•d For¥Mnl $4889.71 0.00 54869.71 45¢97.06 0.00 45497.06 St•t•m•nt of AM•t• •nd LF•blllll•• •t 31•t IA•r¢h 2023 2021122 MONETARY ASSETS D•po•lts and 8ank B•kne Chafitw Awj FwThJ Currnnt Acoxfit ZW Cbjb Actourt 3BB2.07 44952 03 5835 61 3855.83 36766.33 4875.10 45497.06 54669.71 CURRENT ASSETS AND LElM&S D•bto HirfrvJ Irb>xne dwj 1136.1 Crndtto Hwing in adva# Inv due Pgby .75 818.24 196.00 NON MONETARY kSSETS I BOTH HALLS } Tables 20 sffiall & B large Chair5 Kitchen E4uyr SurKlry other labkns gnd chard 30107n023
Independent Examinerfs Report to the Trustees of The Institute (Kelvedon) Registered Charity number 272790 I report to the truslees on my examination of the accounts of The Institute (Kelvedon) for the year ended 31st March 2023. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordan wilh the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no olher matters in conneclion with the examination to which allention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J stobart FCCA 19 Westfield Drive, Coggeshall. Essex C06 1 PU 27th July 2023