2022-03-31-accounts - The Institute

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KELVEDON INSTITUTE HALL ANNUAL REPORT 2021-2022

Kelvedon Institute (Registered Charity N0 272790) has as its Object “.... the provision and maintenance of a village hall for the use of the inhabitants of the parishes of Kelvedon and Feering and the neighborhood thereof .... “

The Hall is vested in the Official Custodian for Charities and is run in accordance with the Scheme dated 16 July 1980 by a Management Committee consisting of Elected, Representative and Co-opted Members - as follows at the beginning of the year 2021-22

Elected: Mrs. Jillian Hinds, Mrs. Nicki Wilson, Mr. Jeremy Doughton, Mr. Ian Hill, Mr. Matthew Fish.

Representative: Mrs. Sue Ramsden (Junior Kelvedon Players), Mr. Barry French (Kelvedon Players), Mrs. Gillian Westall (Kelvedon WI), Kelvedon and Feering Heritage Society - no representative.

Feering Parish Council and Kelvedon Parish Council no longer supplies representatives.

Co-opted: Mr. Alan Knibbs, Mr. Jon Barrell, Mr. Keith Tremain, Mrs. H. Edwards

During the year Mr. J. Barrell and Mrs H. Edwards both resigned due to personal reasons and the Trustees would like to record our thanks for his support.

Trustees Meetings are normally held in the second week of alternate months (Jan. March etc.) with additional meetings as required. Committee attendance remains high and Members continue to take active roles in the work of the Committee including the maintenance and improvement of the building.

Officers: Chairman – Mr. French Treasurer – Mr. Hill Secretary – Mrs. Westall

In addition, various members take lead responsibility as follows: Minutes Secretary – Mrs. Ramsden Booking Secretary – Mrs. Hinds Licensing matters & Legal Liaison – Mr. Doughton Website – Mr. French Fire Safety – Mr. Fish Fabric – Mr. Barrel & Mr. Knibb

Regular Fire Alarm and Emergency Lighting testing is undertaken by Mr. French with assistance of members.

Financial Examiner: Mrs. Jan Cole FCCA

PROJECTS

The following major building maintenance has been carried out during the year:

A Dado rail has been installed in the Small Hall to help prevent damage to the walls.

Work began to look into the replacement of the roof turret on the Main hall roof but due to the cost involved as planning permission was going to be required it was decided to have the existing turret repaired. Quotes have been obtained and hopefully work will start in the coming months.

FINANCE:

Details of the Charity’s finances appear in the Income/Expenditure Account and on the Balance Sheet.

The Hall 200 Club, established Jan 2015 and administered by Mr French with the assistance of Mr Doughton, has produced additional regular income. Thanks, are also due to Friends of the Institute for their continuing efforts to fund and publicise the Hall.

Covid 19:

We have been following all of the Governments guidelines in respect to this globe pandemic. Many of our regular hirers are now starting to meet again following the strict new procedures that we have implemented to make our halls Covid secure.

CAR PARK:

Although the Parish Council’s car park is no longer free for users and hirers at evenings and weekends the close proximity of the car park to the halls remains however an important asset to hirers. The Parish Council has agreed to waive fees for Trustees working in the hall or on the gardens or at the Regular Trustee meetings.

EMPLOYMENT ISSUES:

The Hall does not have any permanent employees. Cleaners are used on a weekly basis, and hirers set out and return chairs and tables used during their hire period

CONCLUSION:

Use continues at a level which augers well for the future of the original building and of the Small Hall. The Institute’s success in fundraising and the continuing stability of bookings confirm the need for these facilities in the locality and the affection in which the Institute is held by the local community. The Small Hall in particular is being used for parties and other celebrations where the original hall was not totally suitable.

The Trustees wish to express their appreciation to all donors and volunteers, including Friends of the Institute, for their efforts throughout the year in helping to develop and maintain such a valuable community asset.

Independent Examinerfs Report to the Trustees of The Institute (Kelvedon) Registered Charity number 272790 I report to the trustees on my exarnination of the accounts of The Institute (Kelvedon) for the year ended 31st March 2022. Responslbllities and basis of report As the charty trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'>. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect". accounting records were not kept in resped of the Trust as required by section 130 of the Act, or 2. the accounts do not accord wrth those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA 19 Westfield Drive. Coggeshall, Essex C06 1 PU 12th August 2022

THE INSTTfuTE IKel¥edon) R•glst•r8d Charlty 272790 ReIp and Paylits A¢countforth• yFw•nd•d 31st IA¥ch 2022 2021r22 2021r22 20211A1 Unrestrlctst Restricted INCOME From Tradlng Hillng Income From Voluntary Source• Fundraising Gift Aid Grants Don8ticffls 17721.45 0. 17721.45 3389.39 0.00 3389.39 0.00 0.00 22127.72 so.00 11167. 0.00 11187. 80.(KI 22127.72 from Int8r88t From 200 Club Surplu8 for TOTAL RECEIPTS 1.75 0.00 1.75 808.50 29Tll.61 808. o.1)0 29777.61 726.10 28294.96 0.00 726.10 11.00 26294.91 EXPENoiniRE RunnlrwJ •xperw8 Insur8f Energy Lsts Bulldln9 repdrs 73(KJ.89 1326.S5 5023.83 O.(KI 7300.89 1326.S5 23.83 o.tsj 2988.98 7321.82 1303.00 2739.46 7321.82 1303.00 2739.46 858.36 0.00 TOTAL PAYMENTS NET SURPLUS Bal•nc•• Brought Forwanl 13137.36 32359.70 o.rKI 13137.36 o.C(1 32359.70 14072.32 18287.38 o.rKJ 14072.32 0.{ 18287,38 B•lancM C4rrl•d Forw4 45497.06 O.IKI 45497.06 32359.70 0.1>0 323S9.70 8tat•m•nt of A•8•ts and Ll•blllllD •t 31•t Mah 2020 2021r22 2020r21 MONETARY A8SETS Depo81ts and Bk B•lanc•• Charltiès ANI FouTh1gOon Current Aco)unt 2Crf) Club Ace<)u 3855.63 36766.33 4875.10 45497.06 3854.97 24438.13 4066 60 32359.70 CURRENT A8Sm LILMEs Debtors Hlrfrvj IrKxTh due Bad Debts Haljmaster 8ubscriptsJn rrtl in adv 113e.ijo 410.1)0 224AO 787.82 689.(M) Cr•dltor¥ Hiring recewed in advanc8 196.00 NON moNETly ASSETS ( BOTH HALLS ) Tables 20 small & 8 large Ch8irs 81 & 40 KIldn EQUIp)I Sundry 0th8rtabl&s arKI dwirs