Trustees. Annual Report for the year ended 31 March 2025 Section A Reference and administration details ChaTIty name Hurst Green (Surrey) Communlty Association Othèr narnès charity is known by Reblstered charlty numbor (If any) 272789 Charfty'g prfnclpal address 4 Oak Close Hurst Green Surrey Postcodo RH8 OBA Names of the charlty trustees who manage the charity Dates acièd If not lorwhol• Trust0• name Office Ilf any) NAM• of p•rJon lor body) enlitled olnt trust•e ifan Carmen Lambert Singer Stephen Hugh Marsden Karen Joy Sorensen Tara Thomas Chair Until 5 June 2024 Names of the officers of the charty Name Oawd Wlliam Parker OtrTice and dates a¢ted if not for whola Secretary and Treasurer- until 5 September 2024 Secretary from 16 January 2025 ear Section B Structure, overnance and mana ement Descrlption of tho ¢harity'$ trusts Type of goveming document Constitution How the charity is constituted Unincorporated Association Trustee selection methods Appointed by the Trustees Section C Ob"ectives and activities promole the benefit of the inhabitants of Hurst Green and the neighbourhood without distinction of sex, sexual orientation, race or of political, religioLSS or other opinions, by associating together the inhabitants and local authorities, voluntary and other organisations in a common effort to provide facilities for recreation and leisur&time occupation. Summary of the obje¢ts of the charity set out in its governlng document maintain and manage the community centre (the centre) in furtherance of these objects. promote such other charitable purposes as may from time to time be determined. The Association 0￿upleS and manages land and a community ntre under a repairing lease from Tandridge District Council expiring on 19 August 2029 al a nominal rent. The centre provides a safe, flexible and welcoming space for use and hire by local people, facilitating a wide and affordable range of community activities with social and educational benefit. A pr school and youth club, both registered charities themselves, operate within the centre 8nd the centre is hired by local groups and individuals for their activities induding exercise, sports, hobbies. parties, meetings, music festivals, shows and social events. Summary ofthe main actlvities undertaken for the publie benefit in relation to these objocts (include wlthln this section tho statutory declaration that trustses have had regard to the guidance Issued by the Charty Commission on publ1¢ benefrt People of all ages and backgrounds are thus enabled to connect with their community for recreation, developing new skills, talking to and meeting others. This reduces social isolation and loneliness amongst local residents and promotes inclusion, a sense of belonging, community spirit and engagement. Individuals make physical and mental health gains as a result. Fostering a greater sense of community makes Hurst Green a safer and enjoyable place to live for its residents. The Truslees have had regard to the guidance issued by the Charity Commission on public benefit. Section D Achievements and performance The centre continues to provide weekday accommodation for Little Oaks Pre School, which has been using the hall for over 40 years, and Mighty Oaks Youth Club. which offers social and networking benefits to younger people at a critical stage in their development. The hall is regularly hired by local groups for such activities as zumba. badminton, boostfit, taekwondo, and pickleball. It is a popular venue for wedding re￿ptiOnS, wakes, parties and social events of many kinds. It is also a local polling station. The hall's size and domed roof enable it to accommodate larger activities than most other facilities in the area. The adjoining Harling Room is used for meetings, craft and other activities of smaller scope. Land leased by the Association accommodates an active and well used community garden, providing an attractive and welcoming space for local people, especially those without their own gardens, to visit and use. A separate charity with a modem charitable structure, Hurst Green Surrey Community CIO {'the CIO"), has been registered with the intention that it will acquire the Association's assets, liabilities, contracts and commitments. Following an advance of £1,000 to the CIO in 2024-25, the Trustees expect the rem8inder of this transfer to be concluded in the near future. The CIO plans to complete the redevelopment of the centre begun by the Association and now known as The Acorn Project. The Trustees record with sadness the death of Karen Sorensen during the year. Karen was inslrumental in advancing th8 Acom Project and an inspiration to the many volunteers who worked with her on it. Section E Financial review Brlef statement of tho charty's policy on reserves The Trustees keep under review the amount5 of unrestricted designated funds and of the charity's cash and other reserves. The principal designated, unrestricted fund which the Trustees maintain is for improvements to the centre. The Trustees will maintain cash reserves at a level which they judge sufficient but not excessive, t8king into account designated, un￿stricted funds and any restricted funds which may be of relevance. Cash reserves are intended to deal with unforeseen interruptions or reductions in income, unforeken repairs and m8intenance and any other event which in the 8bsence of these reserves would threaten the financial position of the charity or the services which it provides. The Trustees have regard to any information available to them to determine and monitor the level of ￿seNeS but. in the absence of such information, target cash ￿serveS in a range representing g to 18 months of normal estimated outgoings. At 31 March 2025 cash reserves amounted to approximately 10 months of such outgoings. Detalls of any funds materfally in deflclt All funds were in surplus. Further financial review detsils You may choose to indude additional information, where relevant about.. the charity's principal sources of funds {induding any fundraising)., how expenditure has supported the key objedives of the charity.. inveslment policy and objectives including any ethical investment policy adopted. No trustee or officer received remuneration from the Asscciation. In 2024-25 hall hire income declined by 1.5% on 2023-24. The Trustees are reviewing the level of hire charges for 2025-26. 2023-24 grants receipts included £6,000 expended on a feasibility study and initial design for the redevelopment of the centre. In 2024-25 further expenditure for the redevelopment was incurr8d by the CIO and will be reported within the CIO'S own accounts. The 2024-25 increase in donations and fundraising reflected an active programme of events during the year. These induded musical evenings and quizzes held at the ￿ntre which provided both income and soci81 benefit for local people. In 2024-25 maintenance, repairs & renewals expenditure was held at a lower level than in 2023-24, a year in which significant sums were spent on roof, floor and door repairs & renewals. The centre building continues to show signs of its inc￿8$Ing age. It is hoped that works on the redevelopment can begin in the near future, that being dependent on funding being sought by the CIO. Payments 8x¢eeded receipts during the year by £2,483, reducing bank balanc8s from £63,363 to £60,880. A review of the Association's fixed assets was conducted and resulted in amendments to the 31 March 2024 amounts shown in the Statement of Assets and Liabilities on page 6. Section F Declaration The trustses declare that they have approved the trusteos, roport above. Signed on behalf of tho charfty's trustees Slgnaturels) Full namelsl Positlon (eg Secretary, Chair, Dats CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Inde endent Examiner's Re ort Report to the trusteegl members of Hurst Green (Surreyl Community Association On accounts for the year ended 31 March 2025 Charty no (if any) 272789 Sèt out on pages I report to the Irustees on my examination of the accounts of the above charity (￿he Responsibilities and TNst°I for the year ended 31 March 2025. basis of report As the charity Irustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Chariti8s Ad 2011 (Ihe Ad.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. Independent examiner's statement aceounting records were not kept in accordance with secti¢Jn 130 of the Act or the accounts do not accord with the accounting records. I have no con￿rn$ and have come across no other matters in connection with the examination to which attenlion should be drawn in order lo enable a proper understanding of the accounts to be reached. Slgned: Dats: Namo: Mary E Ryan for and on behalf of Ark Accountancy Limited Relevant professlonal qualiilcatlon{s) or body lif anyl: FCCA, DChA, CertPFS Address: 56-58 High Street, Ewell Epsom Surrey KT17 1RW HURST GREEN (SURREYI COMMUNITY ASSOCIATION - Reglstered Charlty 272789 RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 102&25 Un￿StrIcted funds Centrè rovgm4nt Total lunds Reserves Total 202&26 2023-24 balanGes at 1 Aprfl 2024 44216 19141 63363 63383 72492 R•G•tpts: Hall hiv? Hall hir&deposfts ￿￿1ved Grant5 Donatton5 Fundraislng Inl•re5t Mls¢•llaneous 40637 1￿0 2333 1561 6412 $27 507 53727 40637 1860 2333 1561 6412 627 507 63727 40837 1650 2333 1561 6412 627 507 53727 41241 2174 0250 469 2118 563 1011 $5826 Totsl Payments: 50 854 1660 6294 1480 11509 8735 1684 19267 Hall hlro relunds Hall hlre deposlts Trpalrt Utilities, wobstte communl¢ations Insuranco Mairrtenance, rÈp•iw5 & renow81s Cleaning & waste rtmoval Licences & legal Administratlon & *£countancy Independent examlnallorb Bank chary•# Capital expenditiJr• on redev•lopm•nt proioct Other capmal •xp•nditure Translerto Hurst Green Surrey Community CIO Mlscollafj•ou% 1931 8279 2508 6660 5572 1931 8279 2506 6660 5572 1911 20573 600 144 1931 8279 2506 6660 5572 1911 20573 600 144 20573 600 144 14 10080 1000 4987 1000 1997 56210 4987 1000 1997 56210 4987 1000 1997 $6110 2338 64955 Totsl Excess ol payments over r•celpts -2403 -2483 129 Bank b•f•nces at 3f March 2025 41732 19148 60880 60800 83363 STATEMENTOF ASSETS AND LIABIUTIES AT 31 MARCH 2025 Ass•ts: B•nk balancos Hlre fe85 duo Otherdebtors Closed ctrcuit TV camer4S Other le8s*hold Improvefflents Furniture and èqulpnvjnt 41732 J371 1401 19148 60880 3371 60880 3371 1401 10QO 10080 16837 93569 63363 5212 1000 10080 1000 10080 16837 93660 1000 10080 11860 91505 16837 63341 30228 Llabllhles: R•fundable depDStts h•ld Other 700 2815 3515 700 3815 3S15 700 2815 3515 750 3000 3750 2023.24£6,000 of grant incon* was rnGglwd on and pald Irorn a restrictsd fund rnlatulg tr*th• r•d•v•lopment Pr￿ett. ChairolTrusle•s Date of approval: IAlsllS