CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 0110412022 Period start datè To 3110312023 Period end dato Charity name: Hurst Green (Surrey) Communty Association Charity règistration number: 272789 Objectives and Activities Summary of the purposes of the charty as set out in its goveming document Par¥ 1_17 To promote the benefrt of the inhabitants of Hurst Green and the neighbourhood thout distinction of sex or of polrf(ical religious or other opinions by associating the It)cal authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide faultties in the interest of social wetfare, for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabttants. Summary ofthe main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or ServI￿S identified in the accounts. Para 1.17 Provides and manages a Community Centre building and open spacelcommunity garden in order to deliver facilities for general tharitable purposes. pre-school education, leisure facilitios, training and amateur sp)rt For childrenlyoung people, elderfylold people, people with disabilities. other charities or voluntary bodies, he general public. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on putlic benefrt P*a 1.18 The Trustees of the Hurst Green (Surrey) Communty Association confirm that they have had regard to the guidan￿ issued by the CharÉty Commission on public benefit. Additional inforniation (optional) You ma choose to indude further statements where relevant about.. SORP refererKe Pata 1.38 Policy on grant making Policy on soaal investsnenl including program related investment Para 1.38 Wrth the exception of a part time centre manager, book keeper and handyman, all of the six Trustees, members of the management committee. sub committees, o?mmunity gardeners arKI other roles are all un Kl volunteers. Para 1.38 Contribution made by volunteers Other Achievements and Performance As a charity, our key charitable objectives are to provide and maintain a facility for use by the people of the Hurst Green Area for social, recreation and a variety of teisure aclivits'es. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefrts to society as a whole. Para 1JJ The continued availabilty of a Iow-GOSt entre for groups and families to hire for leisure and other activrties contributes to the economic arKI social recovery from lockdown and the impad of its restrictions. Little Oaks Pr￿school Nursery (daily weekdays) is a long4emi dient (they have been using the hall for over 40 years) and are the only preschool nursery for Under 5s in Hurst Green. Mighty Oaks Youth Club offers educational benefrts through encouraging and improving social and networking skills for this group at a crtlical stage in their development towards adulthood. Outside groups can attend the yOLrth club to help educate young people via art and craft activtties or talks about different topics. Both outside and current hirers have attended the yOLrth club to encourage and educate young peopte, induding lo¢al police officers. The centre wovides a range of exercise arKI sports opportunities. The main hall is hired weekly by local groups and individuals for group exercise activities such as Zumba. badminton. Boostfft. yoga. Taekwon-do and other classes like Kammeo {singing}, as well as for weddings. wakes, parties and social events. Voting for elections is held at the hall. We have a larger venue than most in the area, with a domed ￿lI1￿J. and so are able to accommodate larger sized activities such as weddings and indoor markets, as well as allowing indoor football and badminton to be played. The smaller Hading Room is used for meetings, craft and other activities. We have developed an active and well used community garden around the ￿ntre, in addrtion to the secure space which the nursery and youth club use at the rear of the main hall. We are growing fruit and vegetables for the local Community Fridge as well as providing an attractive and welcoming accessible space for local Feople. especially those without their own gardens. to visrt and use. We estimate that about 400 people currently use the hall on an average week. This number includes 35 children daily at the nursery and 30 or so teenagers at the yOLrth Glub weekly as well as weekly attendance at exercise and other groups. Additional infomiation (optional) You ma choose to include further statements where relevant aboul". Achievements against objectives set Parn 1.41 Perf0Mian￿ of fundraising activities against objectives set Para 1.41 Investment perfomian against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 121 In the 12 month period ending 311312023, re￿iptS increased to £36.160 (from £34.672 in the previous year). Outgoings increased to £37.360 (see notes below} which resulted in a deficit of£1.200 for the period. Total funds stood at £72.492 at 311312023, whith is considered satisfadory by the committee, as tt exceeds the chanty's reserve policy (to maintain a minimum of one yeafs operating expenses). Outgoings increased duè to a mixture of inflation, the cost of maintaining an ageing ommunity ￿ntre building and the employment of a part timè manager to run the 'community ￿ntre,, which replaced the previous administrator role. Community centre hall hire for the period increased to £34,898 (from £27.371), which is attributed to appointment of the ￿ntre manager. In the peritsj (ending 311312023), grant income of £640 was re￿ived. In the previous year. grants totalling £5,434 y￿re secured, however, most of this was awarded for 'Covid interruption, to assist wÉth the costs of operating the Gommunity centre building. Fundraising increased to £651 (from £180 in the previous year) and the charity received £148 in donations. With the assistan￿ of grant funding, the chanty plans to redevelop the community ntre building in the medium term, in order to continue to meet the charity's objectives for the communty in the long term. Statement explaining the policy for holding reserves stating why they are held Para 122 The Trustees. policy is to hold a minimum of one years operating expenses in reserves to deal with possible inte￿UptIOnS in income and unexpected costs arising, in part, from the age and condrtion of the Communi Centre bLsildin Total funds stood at £72,492 at 311312023 nla Amount of rese￿eS held Reasons for holding zero reserves Delails of fund materially in deficrt Explanation of any uncertainties about the charity continuing as a going con￿rn Para 1.22 Para 1.22 Para 1_24 nla Para 1.23 nla Additional infomiation (optional) You ma choose to indude further statements where relevant a￿lrt. The charity's principal sources of funds (including any fundraising) PaTr 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charÉty Para 1.46 Other Structure, Governance and Management Description of charity's trusts: Type of goveming document nla Par8 1.25 Constttution How is the charity constituted? PaTr 1.25 Registered Charty ated Truslee selection methods including details of any constitutional provisions e.g. election to post or name of any person or ￿dY ents-tled to appoint one or more trustees Para 1.25 Trustees selected on the basis of skills required, through lo¢al search or advertising through Tandridge Voluntary Association. Elected at Annual General Meeting. Additional infomiation (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and tRining of trustees Parn 1.51 The charity's organisational structure and an der Para 1.51 network with which the chanty works Relationship with any related parties Para 1.51 Other Reference and Administrative details Chari name Other name the char uses istered charit number Charity's principal address Hurst Green Surre Communi Association 272789 4 Oak Close, Hurst Green. Oxted. Surrey, RH8 OBA United Kingdom Names of the charity trustees who manage the charity Dates acted rf not for whole ear Tmslee name Office (if any) Name of ￿rsOn {or body) o￿ti￿ed int trustee ifan The following persons y￿re trustees at the date of this reFM)rt and throughout the year ended 31 Mafch 2023 unless Otherwse shown. Stephen Hugh Marsden James Leonard Kent Chair From 5° July 2023 From 1° July 2022 From 5° July 2023 From 1s1 De￿mber 2014 From 5th November 2018 Treasurer Karen Sorensen Camien Lambert Singer Robin Peter Lambert Singer Tara Thomas From 1st De￿mber 2014 Trustees at 1 April 2022 but have Sin￿ resigned. Sheila Shaw Until 5" July 2023 Until De￿mber 2022 Abi Chapman Paul Sturges Zoe Milanovic Unbl November 2022 10 Until 6" October 2022 Until September 2022 Until July 2022 Alan Shiner-Feesey Barbara Harfing orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holdin Trustee name titk to ro belon to the cha Dates acted rf not forwhole ear Funds held as custodian trustees on behalf of others Description of th8 assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's obj'ects Details of arrangements for safe Custody and segregation of such assets from the charity's ovm assets Additional infonnation {optional) Names and addresses of advisers {Optional infomiation) Type of advlser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details other o tional inforniation Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signaturels Full namels) Position James Leonard Kent Treasurer Date 28 January 2024 HURST GREEN COMMUNITY ASSOCIATION IReglstered Charity No. 272n9) Statement of Balances for the rto 31 March 2023 31 March 2022 31 March 2023 GENERAL FUND Balance as at 31 March 2022 Add Surplus for the year Interest received for the year 49578 B￿an￿ as at 31 March 2023 44968 4605 49578 (13731 111 48316 PORTERJFOSTER LEGACY FUND Balance as al 31 March 2022 Interest received for the year Balance as at 31 March 2023 Less Improvement eX￿dI￿re 22210 Balan￿ as at 31 March 2023 22208 22210 58 22268 22210 iqNN LEGACY FUND Balan￿ as at 31 March 2022 Interest received for Ihe year 1904 1904 1904 1908 Less ex￿dIt￿re 1904 Balance as al 31 March 2023 73692 Total 1908 72492 Represent￿ ty . BANK BALANCES 1075 Lloyds Bank Curratt Aecount 20241 Lloyds Bank Dep)srt Account 52376 SantarKler Business Bond 73692 3979 16000 52513 72492 250 Deposits held (retumable) 650 Movement during the year 900 Depostts held {retumabte} 350 550 2385 Hire fees (￿rtStandIng 8t year end 4573 Signed on behalf of the Trustees Name". Date: P&Je 8 HURST GREEN COMMUNtrY ASSOCIATION {R•gistered Clwrity No. 272789) andP Accounts forthe r to 31 Mareh 2 31 Morch 2022 31 Marth 2023 Rffeipts Hall hire Grants DonatKJns Furmlraising Misc 27371 5434 1030 34898 651 34015 36337 Interest received 173 36510 34022 34672 TOTAL RECEIPTS 36160 Payments Ground rent C(KJncil tax. utililies. phone Insurance 4(K)5 1485 4123 10959 457 5733 5287 1671 6286 11863 1071 9750 Cleaning and waste removal Licences & legal Administrator Bank charges Mi$¢ellarEous 3248 1382 37360 ImwOvern￿ clwged lo the Pcrter Fu TOTAL PAYMENTS 37360 4612 NET OF RECEIPTSI{PAYMENTSI 112001 Rdab"ng lo: 4610 General Fund PorterFoster Legacy Fu Mann Legacy Fund 11262) 4612 1200 Page g CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hurst Green Communty Assoualion On accounts for the year ended 31 March 2023 Charity no (rf any) 272789 Set out on pages I report to the trustees on my examination of the accounts of the above tharity (Ihe Trust.) for the year ended 31103 12023. Responsibilitses and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan￿ wrth the requirements of the Charities Act 2011 nhe Acr). I report in respec* of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have comp￿ted my examination. I confimi that no material matters have come to my attention in connection with the examination vthich gives me cause to believe that in, any matenal respect.. accounting records weie not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come a¢xoss no other mattèrs in connection y￿th the examination to which attention should ￿ drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2sIi Name: Jane ilson Relevant professional qualification(s} or body (if any): ICAEW, Chartered Accountant Address: 35 Tanhouse Road, Oxted, Surrey RH8 9PE 10 October 2018