Chairs Report – 07 December 2020
Firstly, a warm welcome to the PTA AGM, we are pleased to see you here, on our new Zoom Agm platform from hopefully the comfort of your own home, taking an interest in what we have achieved as a PTA this school year.
The 2019 AGM saw the formation of the new PTA Committee, 3 of whom were new members. Mandy Griffiths-Penn stood down from her role as Co-Chair at the end of January, and Emma Martinez stood down form her role as Co-Chair at the end of May, we really want to take this opportunity to thank both Mandy and Emma for all the time and effort they both put into the PTA, it is really appreciated. Maxine Harris then stepped up to fill the role of Co-Chair with myself, Tammy Stoltz.
Once again, the start of the year was very busy for the PTA, then as we all know due to coronavirus everything ground to a very fast halt. Not only did we have to stop our events, but we also had to be very mindful of all the families within our school community who were now struggling more than ever due to no longer working and earning.
Obviously at the heart of what we do is the raising of money for the school and we have still managed to raise a substantial amount this year. But just as importantly the PTA is also committed to engaging the school community through the events we put on and engaging the wider community through supporting the school for example getting the community to come to the big events like the fireworks and fairs or donating services or prizes for auctions and raffles. It is this building of relationships which keeps the PTA going. Without the support of these groups, we would not be able to do the work we do. We are very grateful.
Normally I would now detail the events we had run throughout the year with the amounts we have raised, but as mentioned above, we only had a few events before schools closed for lockdown. We held a very successful and our best ever fireworks evening, a great Christmas Fair, and Christmas market night which was a learning curve for all future market nights and the idea behind our very successful Virtual market night which you can find on facebook as we speak.
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We also held our very popular tuck on a Friday after school, some children seem to only like donuts from us.
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School discos a great event loved by all the children, we tried to encourage parents to reduce the amount of tuck money they gave their children and started a stamp system to reduce the amount of sweets and drinks children were buying.
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Bags2school a great event that helps our families get rid of their excess clothes and shoes, we get a good amount of money raised and the clothes are sent to be reused elsewhere.
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We were still able to hold our mother’s day sale and those children who were already self-isolating and still wanted to be involved had their gift hand delivered, socially distanced of course.
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Our chocolate bingo night sadly had to be cancelled, but we already had the chocolate donated from a mufti day, so we set up a virtual easter raffle and
some families were able to win easter hampers which they collected in a socially distanced way.
- We have now started selling our raffle tickets for our Big Christmas Raffle if you haven’t bought yours yet, there should have been a flyer sent home with your child and details in the newsletter, The AMAZING prizes incl a Nintendo switch, kindly donated by John Martinez from Options FM ltd and a £300 amazon voucher kindly donated by Rose design and build, and not forgetting a £200 Halfords voucher for a bicycle which Miss Lawrence has kindly donated. Along with these, we also have lots of amazing Hampers which the Angela has made up from all the goodies the children donated for mufti day.
In addition to these events our other fundraising efforts include:
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Organising personalised Christmas Cards
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Funds from Coop, Waitrose community, Amazon Smile etc
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Selling secondhand uniform
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And yearly subscriptions
We also have a whole community event happening at the moment called Winter Window Wanderland. There have been details in newsletter, on West Byfleet families and on our PTA facebook page. Please get involved if you can, the idea is to decorate your window or house and to have the whole community looking festive, we will then run a vote for the best decorated and the winner will win a £25 amazon voucher. It’s a free community event, so please get your street involved.
As you can appreciate, there is much more to raising money than just a couple of events and a tuck shop here and there. In fact the PTA does not stop year round, including during a global pandemic and a national lockdown when our meetings had to move to the new Zoom platform.
The money raised this past year has enabled us to fund many school requests, which benefit all our children – our main funding goal for the following year is the biodome, which will be an amazing outdoor learning space for all our children. We are keeping an eye on fundraising and grants that could help struggling families within the school but also all our children.
Maxine and I would like to thank all the committee members for their hard work and support this year. Thank you Angela, Sabrina, Valerie, Sylvia and Sam and once again thank you to Mandy and Emma.
We would also like to thank all the staff and teachers at the school for your support and help. In particular Miss Lawrence for working with us in ensuring we all did the best for the school. To Fenella and the office team for putting up with our endless emails and requests and to Khurum Durani for helping us whenever he can.
I would now like to hand over to Angela Brown for the Treasurers report.
West Byfleet Junior School PTA Academic year 2019/20 Profit and Loss Account
| West Byfleet Junior School PTA Academic year 2019/20 Profit and Loss Account |
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|---|---|---|---|---|---|---|---|---|---|---|
| Date Event |
Entrance & donations | Sales | Less: Floats | **Sponsorship ** | Less: WBIS Share | INCOME | Cost | Add: WBIS share | EXPENSES | PROFIT |
| Various Subs October Theatre tickets - Horrible Histor December Theatre tickets - Panto November Fireworks December Fab Bricks December Christmas December Xmas disco February Feb Disco Cancelled Locked in the Case December Christmas cards Cancelled Chocolate Bingo All year 5p challenge Gift Aid March Mothers day Various Tuck Other running costs Various Uniform October Bags 2 School December Christmas Market Cancelled Tomatoes - cancelled event July Lockdown Photos March Insurance claim March Chocolate Raffle Other income Bought for PTA March Easter eggs |
£2,679.00 i £120.00 £1,652.13 £808.16 £242.65 £308.60 £220.00 £14.50 £2,154.54 |
£1,180.00 £4,497.00 £21,973.79 £291.25 £11,431.35 £673.00 £949.34 £41.45 £334.00 £292.97 £901.57 £419.48 £899.01 £149.50 £190.56 £385.75 £384.92 |
(£1,915.00) (£3,350.00) |
£1,100.00 £500.00 £1,820.44 £550.00 |
(£3,074.56) (£4,494.77) |
£2,679.00 £1,300.00 £3,074.56 £21,158.79 £291.25 £4,894.74 £673.00 £949.34 £41.45 £334.00 £292.97 £242.65 £901.57 £419.48 £899.01 - £308.60 £220.00 £164.00 - £190.56 £1,820.44 £385.75 £2,539.46 - £550.00 |
(£1,200.00) (£4,497.00) (£8,138.67) (£247.50) (£1,496.91) (£481.60) (£467.32) (£90.00) (£286.00) (£78.26) (£319.72) (£524.11) (£546.90) (£378.00) (£76.60) (£19.00) (£1,976.28) (£134.36) (£16.00) (£297.79) |
£2,248.50 £748.46 |
- £2,679.00 (£1,200.00) £100.00 (£2,248.50) £826.06 (£8,138.67) £13,020.13 (£247.50) £43.75 (£748.46) £4,146.29 (£481.60) £191.40 (£467.32) £482.02 (£90.00) (£48.55) (£286.00) £48.00 (£78.26) £214.71 - £242.65 (£319.72) £581.85 (£524.11) (£104.63) (£546.90) £352.11 (£378.00) (£378.00) (£76.60) £232.00 - £220.00 - £164.00 (£19.00) (£19.00) - £190.56 (£1,976.28) (£155.84) - £385.75 (£134.36) £2,405.10 (£16.00) (£16.00) (£297.79) £252.21 |
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| £8,199.58 | £44,994.94 | (£5,265.00) | £3,970.44 | (£7,569.33) | £44,330.62 | (£21,272.02) | £2,996.96 | (£18,275.06) | £26,055.56 |
| West Byfleet Junior School PTA | ||
|---|---|---|
| Academic year 2019/20 | 2018/19 | 2019/20 |
| Cash flow | ||
| Opening bank @ 31/08/19 | £10,329.98 | £11,856.93 |
| Profit Reported | £23,855.90 | £26,055.56 |
| Items purchased for School | (£20,897.52) | (£20,445.02) |
| Add back Transactions in current year for next financial year | (£1,892.30) | (£1,680.00) |
| Add back Transactions in current year for last financial year | - | £1,466.28 |
| Add back prior year transactions for current financial year | £1,927.15 | £1,892.30 |
| Add back current year transactions in next years bank | (£1,466.28) | - |
| Adjust for prior year floats banked in current year not recogn | - | £65.00 |
| Cash in transit | - | £76.60 |
| Reconciling differences | - | £21.50 |
| Closing bank @ 01/09/19 | £11,856.93 | £19,309.15 |
| Balance Sheet | ||
| Assets: | ||
| Cash at Bank | £11,856.93 | £19,309.15 |
| Cash in hand | £95.00 | |
| Advance payments1 | £4,114.30 | £1,680.00 |
| Current Assets | £16,066.23 | £20,989.15 |
| Liabilities: | ||
| Amounts owing | (£213.24) | (£76.60) |
| Deferred income | (£2,222.00) | - |
| Current liabillities | (£2,435.24) | (£76.60) |
| Net Assets @ 31/08/20 | £13,630.99 | £20,912.55 |
| Reserves: | ||
| Cash at bank | £11,856.93 | £19,309.15 |
| Less: transactions o/s paid in 2020/21 | £1,774.06 | £1,603.40 |
| Available reserves | £13,630.99 | £20,912.55 |
1) Advance payments represents payments made on account for events to be held in 2020/21
CHARITY COMMISSION Independent examinerfs report on the FOR ENGLANO AND WALES accounts Section A Independenl Examiner's Report Rèport to thg tru8teo81 Mem1$ ol weg18yfieet County Junior School Parent Teacher Association On ac¢ounts lor th• year ended August 2020 Charlty no Ilf any) 272757 Set out on pag I report to the trustees C my examination of the accounts of the above chartly ("the Trust-l for the year ended 3110812020 Responsiblllti88 and basls ol report As the charrty's trustees. you are responsible for Ihe preparabon ol the accounts in accordance wrth the requirements of the Chanties Act 2011 ("the Act.). I report in respe of my examinatson of the Trust's accounts c8med out under section 145 of the 2011 Act and in carying out my examination, I have foShThed all the applicable DiTections given by the Chanty Commission under secbon 14515}Ibl of the Act. Independent examlner's statement I have com eted my examination. I confirm that no maierial matters have come lo my attention in connection wth the examination (other than that disGlosed below ') which gives me cause to believe that In, any material respect: Ihe accounting records were [t kept In accordance with sectlon 130 of the Charrtie5 Act. or account5 dKI not accord wth the accounting records. or the accounts did not ccmply wrth the applicable requirements conceming the lomi and content of accounts set out in the Chariti'es (Accounts and Reports) Regulatsons 2008 other than any requirement that the accounts give a 'true and fail view which is not a matter ¢onsidered as part of an independent examination. I have no concems and have come across no other rnatte in connect6on with the examination lo whiGh attentic)n shoukl be drawn in this report In order to enable 8 proper understanding of the aco)unts to be read. ' Please d818te th8 the br8ck6ts rfth8y do not apply. Signod: Dale: Name: Relevant professional quallficatlonls) or Ix)dy (If any): IER O¢t 2018
Add•. Ti Section B Disclosure Only compiel= If the examiner needs lo highlight material ffiatters of Oncern (see CC32, Independeni examination of chanty accourrts. direcli'ons and guwjance for examiner81, Glve hern brlef detsils of Any items that the exarnSner wlshe• to disclosè. IER (kt 2018