## **NEWSTEAD WOOD PARENTS ASSOCIATION** ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[st] JULY 2025 1 ## NEWSTEAD WOOD PARENTS' ASSOCIATION ## LEGAL AND ADMINISTRATIVE INFORMATION ## **Management Board Members** Adrian Clarke Chairperson Arindam Chaudhuri Treasurer Nicola Lang Secretary Rajesh Gandhi Trustee **Charity Number** 272614 c/o Newstead Wood School **Registered Office** Avebury Avenue Orpington Kent BR6 9SA **Bank** Nat West Bank 2 **CONTENTS PAGE** Trustees Annual Report 4 -7 Independent Examiner’s Report 8 Statement of Financial Activities 9 Balance Sheet 10 Notes to the Financial Statements 11-13 3 NEWSTEAD WOOD PARENTS ASSOCIATION Trustees Annual report for FY 24-25 - 1 Introduction The Trustees of the Newstead Wood Parents Association (NWPA), who are also the management committee members of the association, submit their report and financial statement for the financial year ended 31st July 2025. The Trustees with support from NWPA members lead the activities of the association. The Trustees deliver the NWPA objectives, uphold its values and set its strategic direction. The Trustees are elected at the Annual General Meeting (AGM) and serve on the committee until the next AGM when they can be re-elected or step down. In addition to the AGM, general meeting (GM) including Trustees, parents’ representatives, the Head of Newstead Wood School and the school representative of the PA are held at least three times a year and the agendas with supporting papers are shared in advance of the meetings. The Objective of the AGM and the GMs are - To provide opportunities for cooperation between parents, staff and pupils - To explore ideas and means to raise fund - Discuss other school matters - 2 Balance Sheet and Profit and Loss Statement As of 31st July 2024 the NWPA has a net asset position of £61,436 Based on actual bank statement, the table below shows in more detail the balance sheet at the end of July 2024 showing the four cash or cash equivalent assets. 4 Balance sheet e/o FY Cash in bank 61,430 Cash in hand 6 Total liquidity 61,436 This year the PA has run a net profit of £665, with three aspects worth noting: - organising a successful Disco for students as a fund raising activity - a very successful Familiarisation Test which was a major source of income - a number of PA activities such as uniform sales, sale of refreshments at school functions Also to be noted, that the Quadrangle redevelopment in resin was completed during summer 2024 which was paid for by a total donation of £80,000 made by the NWPA over the last two years. The table below shows an extract of the main sources of donations and income, charitable donations and income from NWPA activities. 5 ## **Profit and Loss Statement** ## **Income** Subscriptions & donations £3,660 NWPA activities £46,163 Interest Income £1,925 ## **Expenditure** Donations to the school £43,000 Governance expenses £8,082 £665 **Net profit** ## 3 Income from NWPA activities One of the main functions of the NWPA is to shape, deliver and/or support social activities for parents and students and the Trustees are pleased about the high level of activity and funds raised. For the year the NWPA delivered a number of discrete social and fund-raising activities, disco, fam test and regular uniform sales. All of these activities had a fund-raising element and delivered a total net contribution of £43,334 (previous year £43,827). Notable activities this year were: Disco Party £1,239 Uniform sales + refreshment sales £3,458 Famtest £41,465 The Trustees would like to collectively thank all the parents, volunteers school staff and occasionally students who contribute to shaping and delivering all the NWPA activities this year. 6 - 4 Parents subscriptions and other income The major source of income this year has been the generous donations of parents through regular standing orders, one-off donations, plus other donations such as through Easy FundRaising. This year these donations amounted to a total of £3,660. The Trustees would like to warmly thank the parents for their valuable and generous financial contributions. - 5 NWPA Donations to the school In addition to supporting social events, the main mission of the NWPA is to provide donations to the School for certain specific purposes. The Trustees are pleased to say that due to consistent income from various sources, the Trustees decided to maintain the donations at a sustainable level. For the year, in more specific details, the NWPA made the following charitable donations to Newstead wood: ## **Donations** School donation £43,000 Total donations £43,000 The yearly standing donations to the School will be invested as follows: School Locker (with shade) for students: £43,000 7 ## INDEPENDENT EXAMINER'S REPORT TO THE COMMITTEE OF ## NEWSTEAD WOOD PARENTS' ASSOCIATION I report on the accounts of the company for the year ended 31 July 2025, which are attached. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: * examine the accounts under section 145 of the Charities Act, * to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements: * to keep accounting records in accordance with section 130 of the Charities Act; and * to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. (email signature attached during filing) 8 Date: 23rd May 2026 ## **STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME & EXPENDITURE ACCOUNTS)** ## **FOR THE YEAR ENDED 31 JULY 2025** |**Notes**
**Incoming Resources**
Grants & Donations
2
Other Income
2
**Total Incoming Resources**
Resources Expended
Charitable Expenses
3
Governance Expenses
4
**Total Resources Expended**
Net Receipts / (Defcit)
Balance B/Fwd
Balance C/Fwd|**2025**
**Funds**
**Total**
**2024**
**Funds**
**Total**
3,660
5,312
48,088
44,443| |---|---| ||**51,748**
**49,755**| ||43,000
32,722
8,082
10,487| ||**51,082**
**43,209**| ||665
6,546
16,695
10,149| ||**17,360**
**16,695**| 9 ## **BALANCE SHEET** ## **FOR THE YEAR ENDED 31 JULY 2025** |**Notes**
**Current Assets**
Cash at Bank
5
Cash in Hand
Other Income
**Current Liabilities**
Amounts falling due within
1 year
Accruals
6
Net current assets
(liabilities)
**Total Net Assets**
**Reserves and Funds**
Restricted Funds
General Funds|**£**
**2025**
**£**
**£**
**2024**
**£**
61,430
97,765
6
6| |---|---| ||61,436
97,771
43,000
80,000| ||17,360
16,695| ||17,360
16,695| ||17,360
10,149| ||17,360
10,149| Approved by trustees on: 23/05/2026 Signed on their behalf by: _A. C._ (name & signature) 10 ## **NEWSTEAD WOOD PARENTS' ASSOCIATION** ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2025 ## **1 Accounting Policies** ## **1.1 Basis of preparation** The accounts have been prepared in accordance under the historical cost convention in accordance with the Statement of Recommended Practice in accordance with Financial Reporting Standard for Smaller Entities Accounting and Reporting by Charities (SORP FRS 102) published March 2017 ## **1.2 Restricted Funds** Restricted funds are those funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. ## **1.3 Unrestricted Funds** General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. ## **1.4 Status** The Newstead Wood Parents' Association is registered with the Charity Commission, its registration number is 272614. 11 ## **NEWSTEAD WOOD PARENTS' ASSOCIATION** ## NOTES TO THE ACCOUNTS - continue FOR THE YEAR ENDED 31 JULY 2025 |**2**
**Incoming Resources**
Subscriptions & donations
Social Committee Functions
Bank Interest
Bank charges & refunds
Other income
**Total**
**3**
**Resources Expended**
Charitable Expenditure:
Minibus expenses
Minibus leases
School Fund Awards & Hardship
Library & Termly donation
Charities
Departmental Projects (Ad Hoc funding)
**Total**||Total
Total
2025
2024
£
£
3,660
5,312
46,163
43,827
1,925
616
0
0
0
0| |---|---|---| |||**51,748**
**49,755**| |||0
0
0
0
0
0
0
0
0
0
0
2,722
43,000
30,000| |||**43,000**
**30,000**| 12 ## **NEWSTEAD WOOD PARENTS' ASSOCIATION** ## NOTES TO THE ACCOUNTS - continue FOR THE YEAR ENDED 31 JULY 2025 |**4**
**Governance Costs**
Social Committee Functions
Charitable Donation
Bank Charges
Other Costs
**5**
**Funds**
Bank Balance
Cash at hand
6
Accruals
Donation to the school
**Total**|Total
Total
2024
2023
£
£
7,920
10,344
-
-
-
-
162
153| |---|---| ||**8,082**
**10,486**| ||61,430
97,767
6
6| ||**61,436**
**97,771**| ||43,000
80,000| ||**43,000**
**80,000**| 13