## **NEWSTEAD WOOD PARENTS' ASSOCIATION**
ANNUAL REPORTS AND FINANCIAL STATEMENTS
_**FOR THE YEAR ENDED 31ST JULY 2022**_
## **NEWSTEAD WOOD PARENTS' ASSOCIATION**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Management Board Members** Rajen Kandel Chairperson Rewani Senaratna Vice Chairperson Xinyun Wang Treasurer Lola Enape Secretary Syed Hussain Advisor **Charity Number** 272614 **Registered Office** c/o Newstead Wood School Avebury Avenue Orpington Kent BR6 9SA **Bank** Nat West Bank
|**CONTENTS**|**PAGE**|
|---|---|
|Trustees' Annual Report|3 - 8|
|Independt||
|Examiners||
|Report|9|
|Statement of Financial Activities|10|
|Balance Sheet|11|
|Notes to the Financial Statements|12-14|
## NEWSTEAD WOOD PARENTS ASSOCIATION
Trustees Annual report for FY 21-22
- 1 Introduction
The Trustees of the Newstead Wood Parents Association (NWPA), who are also the management committee members of the association, submit their report and financial statement for the financial year ended 31st July 2022.
The Trustees with support from NWPA members lead the activities of the association. The Trustees deliver the NWPA objectives, uphold its values and set its strategic direction.
The Trustees are elected at the Annual General Meeting (AGM) and serve on the committee until the next AGM when they can be re-elected or step down.
In addition to the AGM, general meeting (GM) including Trustees, parents’ representatives, the Head of Newstead Wood School and the school representative of the PA are held at least three times a year and the agendas with supporting papers are shared in advance of the meetings.
The Objective of the AGM and the GMs are
- To provide opportunities for cooperation between parents, staff and pupils
- To explore ideas and means to raise fund
- Discuss other school matters
A new constitution of the PA was voted in and adopted in September 2020 and approved by the Charity Commission.
- 2 Balance Sheet and Profit and Loss Statement
As of 31st July 2022 the NWPA has a net asset position of £41,761
Based on actual bank statement, the table below shows in more detail the balance sheet at the end of July 2022 showing the four cash or cash equivalent assets.
Balance sheet e/o FY
|Cash in bank|41,731|
|---|---|
|Cash in hand|30|
|Total liquidity|41,761|
This year the PA has run a net loss of £4,488, with three aspects worth noting:
- Decrease of donations from parents due to school leavers but without corresponding replacement donations, which are now going to PET.
- not running the Familiarisation Test, due to the pandemic which would have been a major source of income
- a much lower level of PA activities due to the pandemic
The table below shows an extract of the main sources of donations and income, charitable donations and income from NWPA activities.
## **Profit and Loss Statement**
**----- Start of picture text -----**
Income
Subscriptions & donations £10,351
NWPA activities £20,329
Expediture
Donations to the school £35,000
Governance expenses £168
Net loss - £4,488
**----- End of picture text -----**
3 Income from NWPA activities
One of the main functions of the NWPA is to shape, deliver and/or support social activities for parents and students and the Trustees are pleased about the high level of activity and funds raised.
The year was severely impacted by the pandemic, the activities have been cancelled. For the year the NWPA delivered around 6 (previous year: 17) discrete social and fund-raising activities, quiz night and regular uniform sales.
All of these activities had a fund-raising element and delivered a total net contribution of £20,329 (previous year £2,411).
Notable activities this year were:
Disco Party £969 Uniform sales £1,628 Famtest £17,732
Not considering the pandemic, and considering the fam test was fully scheduled, that income that NWPA activities would have raised would have been susbtantially higher than
last 2 years.
The Trustees would like to collectively thank all the parents, volunteers school staff and occasionally students who contribute to shaping and delivering all the NWPA activities this year.
- 4 Parents subscriptions and other income
The main source of income this year has been the generous donations of parents through regular standing orders, one-off donations, plus other donations such as through EasyFundRaising and amazon Smile.
This year these donations amounted to a total of £10,351.
The number of standing orders from parents has dropped to 13, with no new regular contributors in this financial year. This compares with 26 named regular contributors in the previous year.
Notable donations this year were from Charities Trust (£4,148) .
EasyFundRaising and Amazon Smile continue to be successful; it contributed £275 this year and we thank the School for the continued support in advertising it through the Newsletter.
The Trustees would like to warmly thank the parents for their valuable and generous financial contributions.
- 5 NWPA Donations to the school
In addition to supporting social events, the main mission of the NWPA is to provide donations to the School for certain specific purposes. The Trustees are pleased to say that despite the expected drop in income from parents’ subscriptions, the Trustees decided to sustain donations to the School at the same level as last year.
For the year, in more specific details, the NWPA made the following charitable donations to Newstead wood:
## **Donations**
|School donation|£35,000|
|---|---|
|Total donations|£35,000|
The yearly standing donations to the School was invested as follows as evidenced in the letter sent by the School:
School Hall AV Upgrade and Renewal - £35,000
## **INDEPENDENT EXAMINER'S REPORT TO THE COMMITTEE OF NEWSTEAD WOOD PARENTS' ASSOCIATION**
I report on the accounts of the company for the year ended 31 July 2022, which are set out on pages 8 to 12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
* examine the accounts under section 145 of the Charities Act,
*to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
*to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
*to keep accounting records in accordance with section 130 of the Charities Act; and
*to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 27 **[th]** March 2023
## **STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME & EXPENDITURE ACCOUNTS)**
|**_FOR THE_**|**_YEAR ENDED 31 JULY 2022_**|**_YEAR ENDED 31 JULY 2022_**|
|---|---|---|
|**Notes**
**Incoming**
**Resources**
Grants & Donations
2
Other Income
2
**Total Incoming Resources**
**Resources**
**Expended:**
Charitable
Expenses
3
Governance
Expenses
4
**Total resources expended**
Net
Receipts/(Deficit)
Balance B/Fwd
**Balance C/Fwd**|**2022**
**Funds**
**Total**
**£**
10,351
20,329
**30,680**
35,000
168
**35,168**
(4,488)
11,249
**6,761**|**2021**
**Funds**
**Total**
**£**
11,806
2,414
**14,220**
21,000
63
**21,063**
(6,843)
18,092
**11,249**|
## **NEWSTEAD WOOD PARENTS' ASSOCIATION**
|**_FOR _**
**BALANCE SHEET**
**_THE YEAR ENDED31 JULY 2022_**|**_FOR _**
**BALANCE SHEET**
**_THE YEAR ENDED31 JULY 2022_**||
|---|---|---|
|**Current Assets**
Cash at Bank
Cash in Hand
**Current Liabilities**
Amounts falling due
within 1 year:
Accruals
Net current assets
(liabilities)
**Total Net Assets**
**Reserves and**
**Funds**
Restricted Funds
General Funds
Approved by the trustees on
Signed on their behalf by:
**£**
**Notes**
**2022**
**£**
5
41,731
30
41,761
6
35,000
6,761
6,761
6,761
6,761
: 21/03/23
_(name & signature)_|**£**
**2022**
**£**
41,731
30|**£**
**2021**
**£**
32,159
90|
||41,761
35,000
6,761|32,249
21,000|
|||11,249|
||6,761|11,249|
||6,761|11,249
11,249|
||6,761||
## **NEWSTEAD WOOD PARENTS' ASSOCIATION**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 JULY 2022**_
## **1 Accounting Policies**
## **1.1 Basis of preparation**
The accounts have been prepared in accordance under the historical cost convention in accordance with the Statement of Recommended Practice in accordance
with Financial Reporting Standard for Smaller Entities Accounting and Reporting by
Charities (SORP FRS 102) published March 2017
## **1.2 Restricted Funds**
Restricted funds are those funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
## **1.3 Unrestricted Funds**
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
## **1.4 Status**
The Newstead Wood Parents' Association is registered with the Charity Commission, its registration number is 272614.
## **NEWSTEAD WOOD PARENTS' ASSOCIATION**
## **NOTES TO THE ACCOUNTS -** _**continue**_
## _**FOR THE YEAR ENDED 31 JULY 2022**_
|**2 Incoming Resources**
Subscriptions & donations
Social Committee Functions
Bank Interest
Bank charges & refunds
Other income
**Total**
**3 Resources Expended**
Charitable Expenditure:
Minibus expenses
Minibus leases
School Fund Awards & Hardship
Library & Termly donation
Departmental Projects (Ad Hoc funding)
**Total**|**Total**
2022
**£**
10,351
20,329
8
0
0|**Total**
2021
**£**
11,806
2,411
3
0
0
**14,220**|
|---|---|---|
||**30,680**
**£**
0
0
0
0
35,000||
|||**£**
0
12000
5000
4000
0
**21,000**|
||**35,000**||
## **NEWSTEAD WOOD PARENTS' ASSOCIATION**
## **NOTES TO THE ACCOUNTS -** _**continue**_
## _**FOR THE YEAR ENDED 31 JULY 2022**_
|**4 Governance Costs**
Social Committee Functions
Charitable Donation
Bank Charges
Other Costs
**5 Funds**
Bank balance
Cash at Hand
**6 Accruals**
Donation to the school|Total
2022
£
**-**
**-**
**-**
168|Total
2021
£
-
-
-
123|
|---|---|---|
||**168**|**123**|
||£
41,731
30
**41,761**
£
35,000
**35,000**|£
32,159
90
**32,249**
£
21,000
**21,000**|