Downe Willa e Hall Chari re istration number 272612 24 High Street Downe. Orpington. BR6 7UT Report of tho Trustees for the year endlng 31st January 2025 The Trustees of Downe Village Hall present their annual report for the year ending 31st January 2025 and confirm they will comply w4th the requirements of the Charities Acl 2011. the trust deed, and the Charities SORP. Aims & Objectives Our purpose is to manage Downe Village Hall on behalf of the residents of Downe Village, lo provide hireable facility for residents of the village to be able to gather for activities such as (but not limited to) events, meetings, dances, partres. quizzes, etc. We aim to maintsin the hall in such a condition as to be suitable for hiring, to keep it warm and safe. and stocked with such equipment as needed. We aim to preserve the structure for future generations. The trustees are continually striving to provide community benefit which the hall provides by its very existence, and are all aware of their reS[￿nSIbl11tieS as trustees. All of our trustees are volunteers. There is also a group of Yriends. who perform Maintenan￿ and repairs to the hall several times a year. The hall Itse￿ is a locally listed brid( and flint building built in 1855 and given to the village by the Lubbock family. The trust makes no grants, and does not invest in social programmes, but it encourages use by activities such as yth3a classes and table tennis for villagers. Achievements and Perfomianca The Village Hall is largely seen as an ex￿lIent village asset. It is used for many parties for both adults and children living in the village and surrounding areas. The management of the hall has shown that rt is robust in dealing with seismic events, suth as the covid epidemic in 2020. Bromley Counal recognises the hall as an asset to the local community and has provided grants of funding for recent upgrades such as improved heating and ongoing full external refurbishmenL The Hall IS the onty public meets'ng place in Downe (apart from the pubs) and holds meetings, entertainment events, parties. dubs. funerals, exercise groups, etc. The church opposite uses the toilet faciltb.es when services are held. We have recentty completed phases 1 and 2 of an extemal refvrbishment programme (brick & flint repairs, mortar repairs. guttering. r￿fing, etc) to Ihe whole of the building We embarked upon a fundrdising program of holding events and applying to benevolent organisations for grants- the Pilgrim Trust and Bemard Sunley Organisation as well as the local council. and raised the amount required to cary our the W0￿S. Financial Review The finan￿S of the charity are very solid in tem￿ of meetiThJ its oblKJations on regular expenses and refurbishment costs. The responsibility of the Treasurer is to ensure that the bank balance is such that the Trustees would never get called upon to donate funds to keep the charity afloat. This is done in conjunctFon all the other trustees and proved valid during the cnvid pandemic when the tharity remained solvent throughouL Our principal SOU￿ of funds is hire iw)me and fundraising from socrdl events. The only real investment we have is in the building itself which V￿ are charged ￿￿th protecting. The principal risk which fa￿S the charity is an event similar to the pandemic where the hall closes and thus removes hire in(x)me. Structure & Management Villagers may volunteer to join the board of tnjstees, and are asked to attend a regular Trustees meeting, where they are co-opled onto the board. They would then b8 mad8 a fijll trustee at the next trustees meeting. Other village institutions (such as the Women's Institute, the local Amateur Dramatics Society, and Friends of Downe Primary School) are invited to send representstive trustees to sit on the committee. The Charity would. in certain cirCumstan￿S. liaise with other ifjllage halls to kK)k for help in resolving issues or sharing best prac11￿. The current Trustees are as follows". Trustee Name Office held, rf any Fran￿S Grant Chair of Trustees Jam8s Grant Vice Chair of Trust8es Stephen Bames Secretary and Representative Trustee for Downe Lottery John Ishbell Treasurer Kwan Phung Bwkings Manager Sarah thurtney Representabve Trustee for Oowne Primary School Jean Rothwell Representative Trustee for Downe Women's lllstitLrte Derek Robinson Representative Trustee for Downe Arounders amateur dramatic society Lyulph Avebury Daniel Kelly Antony Dixon Zoe Knight Representative Trustee for Downe Residents Association Downe Village Hall Financial Statement for Year ended 31 January 2025 Income & Expenditure- General Account 202412025 202312024 RECEIPTS Hire of Village Hall Hall Hire DeF*)sits Received Fund Raising Fundraising Extras Donations Donations- Calendars Gift Aid Grants Received Loans Received Miscellaneous Income Total receipts £ 8.f￿4.50 £ 7,506.50 £ 10.785.58 180.tx) 580.(KI 26S.50 £ 11,473.20 180.00 £ 3,376.37 892.C() £ 16.000.(K) £ 5.OQK).QKI £ iO,LXM). £ 30.415.58 £ 44.428.07 PAYMENTS Electricity Gas Water Rates Council Tax Boiler Service Repairs & Maintenance Fire Extinguisher Maintenance Electrical Inspection & Maintenance Returned Hall Hire Rentrls Returned Hall Hire Dernsits Cost of Cleaner Irtsurance Internet- Talk Talk Sim Card Paxton Software Fees IPRS Licence) Fees IMember5hip of ACRE) Fees (Bank Charges) Fees (Electronic Trading) Capital Expenditure Fundraising Costs Fundrais¢ng Extras Alcohol & Fundraising Stock Sundries Total payments £ 1.551.34 919.18 332.91 144.08 Iio.cM) £ 26.330.63 £ 2,461.70 560.93 244.39 134.95 £ 33.311.39 i(x). £ 1.329.35 £ 1.403.76 324.IXJ 47.88 291.fA) 372.IXI £ 1,137.13 £ 1,351.76 19.25 47.88 297.EQ 62.40 1.93 111.74 £ 3.159.22 360.LX) £ 1,233.39 375.77 16.26 22.75 £ 2.528.24 £ 1.445.56 327.17 £ 38,561.18 £ 43,966.96 Trading IDefl¢lt)/Surplus for the year to date Fora on behalf of the Management Committee Accojnts examined and agreed to r￿Ords. Downe Village Hall Assets & Liabilities ASSET5 Bank Account Balance @ 31.01.2025 Petty Cash @ 31.01.2025 £ 7.148.46 £ 14,794.06 S￿.(￿) £ 7,148.46 LIABILttlES £ 15.294.06 Loan Deposits for Comedy Night Meal £ 5.(KQ.CKI £ 5.lYX).C 180. £ 5.tn).(xi £ 5,180.00 £ 2,148.46 £ 10,114.06 Represented by New Hall DeF#)sits LEing held @ 31.01.2025 BankAccount Balance @ 31.01.2024 Petty Cash @ 31.01.2025 Surplus/Deficit fo the year Bank AccountJPetty Cash Balance @ 31.01.2025 Less Liabilities E 15.294.1 £ 14.332.95 5(Kl.00 461.11 £ 18.145.Cl)I £ 7.148.46 £ 5.(MXI.CKI £ 15,294.06 £ 5,180.00 Net Assets £ 2.148.46 £ iO.IiQ06 // Ir For and on behalf of the Management Committee Accowts examined arKI agreed to records. -Kq-