CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 March 2023 Period start date To 29 February 2024 Period end date Charity name.. Downe Village Hall Charity registration number: 272612 Objectives and Activities SORP reference Summary of the purposes of the charity as set oul in its goveming dccument P￿a 1.17 To manage Downe village hall on behalf of the residents of Downe village. To provide a hlreable facllity for residents of the village to be able to gather for activities such as (but not limited to) events, meetings, clubs, societies, famil arties. dances. uizzes etc To maintain the hall in such a condition as lo be suitable for hiring. To keep it warm and safe and stocked with such equipment as needed and to preserve Ihe structure for future generations Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidan issued by the Charity Commission on public benefit Para 1.17 and 1.19 Para1.18 The trustees are continually striving to provide communlty benefit which the hall provides by its very existence, and are all awar8 of their responsibilities as trustees. Additional infomiation (optional) You ma choose to include further statements where relevant about: SORP ￿fe[ÈnG Poli on rant makin Policy on social investment including program related investment Para 1.38 The Trust does not make an rants. The trust does not invest In social programs but encourages use by activities such as Yoga Classes and other Charitable bodies such as Ihe "Breast Cancer Now" su ort rou All Trustees arè Volunteers. There ts also a "Friends" group who perform maintenance and repairs to the hall as needed. The hall is a locally listed brick and flint building bullt in 1855, and given to the villa e b the Lubbock famil Para 1.38 Contribution made by volunteers Para 1.38 Other Achievements and Perfonnance SORP reference Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circUmstan￿S of its beneficiaries and any wider benefits to society as a whole. Para 1.20 The vlllage hall is largely seen as an excellent village asset. It is used for many parties for both adults and hildren living in the village or surrounding area. The management of the hall has shown that it is robust in deallng with seismic events such as the recent covid pandemic. Bromley Council recognises the hall as a asset to the local community and has provided grants of funding for recent upgrades such as improved heating and ongoing full external refurbishment. The hall is the only public meeting place in the village (apart from the pubs), and holds meetings, entertainment events, parties, clubs, funerals, exercise groups etc. The church opposite uses the toilel facilities when servlces are held. Additional inforniation (optlonal) You ma choose to include further statements where relevant about= Achievements against Pard 1.41 We have completed phase 1 of an objectives set external refurbishment program (brick and flint repairs. mortar repairs, guttering etc) which consisted of the left hand wall (viewed from Ihe front), the rear wall and the roof including the chimney. We are about to commence Phase 2 which is the front elevation and the ri ht hand wall We embarked upon a fundraising program of holding events and apply¥ng to benevolent organlsatlons for grants- the Pilgrim Trust and Bernard Sunley Organisation as well as the local Council. We have raised and paid the tolal cost of phase 1 (completed) and have over 80°h of the cost of phase 2. Fundraising continues for the under 20.10 shortfall None Performance of fundraising activities against objectives set Para 1.41 Investment performan ainsl ob'ectives Other Pard 1.47 Financial Review Review of the charity's financial position at the end of the perii)d Para 1.21 The finances of the charlly are very solid in terms of meeting its obligations on regular expenses and refurbishment costs see se arate accounts The responsibility of the Treasurer is to ensure that the bank balance is such that the Trustees would never get called on to donate funds to kÈo tho chari ststement explaining the policy for holding reserves stating why they are held Para 1.22 afloat. This Is done in conjunction with all the other trustees and proved valid during the recent covid pandemic as the chari remained solvent throu hout. £3,000 NIA Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any ￿n￿rtaIntieS about the charity continuing as a going concern Para 1.22 Pafa 1.22 Para 1.24 None Para 1.23 None Additional infomiation (optional) You ma choose to include further statements where relevant about: he charity's principal Para 1.47 Hire income sources of funds (including Fundraising for social events an fundraisin Investment policy and objectives inGluding any social investment policy ado ted A description of the principal risks facing the charity Pard 1.46 The only real investment we have is in the building asset we are charged with protectlng Para 1.46 An event similar to the covid pandemic where the hall closes, thus removing the hire income. Other Structure, Governance and Management Description of charity's trusts= Type of goveming document trust deed. ro al charter How is the charity constituted? (e.g unincorporated assoGiation, CIO Truslee selection methods including details of any onstitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees None Pa￿ 1.25 Trust deed Par4 1.25 Unincorporatsd Assoclatlon Para 1.25 Willagers may volunteer to join the board of trustees. They are asked to attend a regular Trustees Meeting where they are COwOPted onto the board. They would then be make a Full Trustee at the next subsequent AGM. Other village institutlons are also invited to send a Representative Trustee to slt on the committee for example the Women's Institute, Friends of Downe School Additional information loptional) You ma choose to include further statements where relevant atK)ut: Policies and procedures Para 1.51 adopted for the induction and trainin of trustees The charity's organisational structure and any wider network with which the chari works Para 1.51 The Charfty would. in certain circumstances, lialse wlth other village halls to look for help in resolving issues or sharin best ractices. Relationship with any related arties other Para 1.51 None Reference and Administrative details Chari name Other name the chari uses Re istered charit number Charity's prinapal address Downe Villa e Hall 272612 Downe Village Hall 24 High Street Downe BR6 7UT Names of the charity trustees who manage the charity D**$ a¢ted If not for whole ear Trustee namè Office lif any) Name of person lor body) gntitled int trustee ifan Majority of Trustees Anthony Dixon Chair and Representative Trustee for Downe Residents Assn VI￿ Chair Lyulph Avebury Stephen Barnes Secretary and Representative Trustee for Downe Lottery Treasurer John Isbell Sylvia Snipp Daniel Kelly Kwan Phung Hall Bookings Manager Representative Trustee for Downe School Sarah Courtney Frances Grant 10 James Grant Jean Rothwell Representative Trustee for Downe Derek Robinson Representative Tnjstee for Downe Arounders AmDram 12 13 14 15 16 17 18 19 20 rate trustees- names of the directors at the date the re Dirèthr nam¢ None ortwasa roved Name of trustees holding title to propety belonging to tha charity Trustee name None. Land vested with the Charitles Commission as Custodian Dates acted if not for whol& ar Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian Gharity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional information (optional) Names and addressos of advisers (Optlonal Inforniatlon) Type of Name Address adviser None Name of chlef executlve or names of senior staff members (Optional information) None Exemptions from dlsclosure Reason for non-disdosure of ke rsonnel details None Other o tional information None Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity, Signature(s) Full name{s) Positlon (eg Secretary, Chair, etc) 2.95 E S(KJ.00 £ I&2￿( £ 14.&32_95 UA8ILmES Loan for Hall ReM￿lS￿Ment Deposltsforcornelty ￿1￿1 Meal £ 5.OLX¥.IJ) 180.(K) £ &180.00 £ 10.174_06 E 14A32.95 Represenied by Reserves 8rou8hl Forward É 14.852.95 £ 6.&4>26 IDeficitllSurplus Torthe year Re5erve5Carried Fomard £ 1471&891 £ 8,28269 £ 10,714.(6 £ 14,83195 NetAssets E 10.11&06 E 14832.96 rand on behalfoflhe Managemem Committee Accoums ey2mined an0￿reed10 recor(Js. Downe Vlllage Hall Flnanclal Statemerrt foryearended 31 JaThMry2024 Income & E¥penditure- GeneralAccount 023r2024 202212023 RECEIPTS Hife ofvillage Hall Hall Hire Deposits Received Fund Raising Donat10ns Gift Aid Grants Received Miscellaneous Income Totsl re¢elfAs £ 7.5C6.50 È 7.011. £ 11,4n.20 £ 3.376.37 £ 12.877.16 £ 11.812.08 492.20 £ 16.iKK).(KJ E 39,248.07 E 32.192.44 PAYMENTS Electricity Gas Water Raies CouncilTax Boiler Service ContFa¢t Repairs & Maintenance Fire Eminguisher Maintenance Eleciiical Inspection & Maintenance Cost ofCteaTrer Insurance Internet &rn Card Fees IPRS Licencel Fees (Membership ofACREI Fees IBankCharge51 Fees (Electronlc Tiattingl Capital Expenditure Fundraising Costs AICOhOI & FunOrèistngStOEk Sun(Jries Totslpaymerts £ 2.461.70 514.37 317.68 £ 386.E8 216.99 £ 1797.17 £ 225.￿) 244.39 134.95 È $1311. £ 1.137.13 £ la51.76 19.25 47.88 297.frfj É 1.010.00 £ 1.279. 47.88 188.64 64AO 16_26 2175 £ 2.528.24 £ 1.445.56 327.17 £ 11.$37.56 £ 2.985.11 £ 1.930.89 164.12 £ 43.￿. £ 23,￿.75 TradinglDeficitVSurpluslortheyear Dommevillage Hall Assets & Uabltitles A55ETS BankAccount Balanee @ 31 January Petty Cash @ 31 January £ 14.794.C6 5C#).C £ 14,X>2.95 E S(KJ.00 £ I&2￿( £ 14.&32_95 UA8ILmES Loan for Hall ReM￿lS￿Ment Deposltsforcornelty ￿1￿1 Meal £ 5.OLX¥.IJ) 180.(K) £ &180.00 £ 10.174_06 E 14A32.95 Represenied by Reserves 8rou8hl Forward É 14.852.95 £ 6.&4>26 IDeficitllSurplus Torthe year Re5erve5Carried Fomard £ 1471&891 £ 8,28269 £ 10,714.(6 £ 14,83195 NetAssets E 10.11&06 E 14832.96 rand on behalfoflhe Managemem Committee Accoums ey2mined an0￿reed10 recor(Js.