HAMBRIDGE AND WESTPORT RECREATION TRUST ACCOUNTS FOR YEAR ENDED 31*t OCT08ER 2021 Contents Independent Examinerfs ReFM)rt Recelpts and Payments Ac£ount Recelpts and Payments Account {Conllnu&l) Stalemenl of Assets and Liabilities Treasurers Annual Rep
Independent examlnerfs rnport to the tntstees ofHaMathl Wwort Reueatl¢7n Trust I report to the trustees on my examlnatbon of the acrounts of the Hambrfdge and Westport Recreation Trust (the Trust) forthe year ended 31 (Ictober 2021. Responslbllltles and basls of Yeport As the charlty trustees of the Tntst are resnSIble for the pparatIon ofthe accounts In accordance w6th the requirements of the Charities Act 20111.the ACVI. I report in respect of my eyamination of the Tn$ accounts orried out under section 145 of the 2011 Att and In carying out my examlnatlon I have followed all the appllcable DIreCtn$ given by the Charlty Commlsslon under Section 14515llb} of the ACL Ind•pendent examlD•rf$ statemert I have completsd my examlnatlon. I confim) that rn materSal matters have come to my attentlon In eonnectlon wlth the examlnatlon 8fvln8 me cause to belleve that In any materlal respect: l. accountln8 records were not kept in respect of the Tntst as required by sectlon 130 of the Act; or 2. the accounts do not accord wlth those record I have no concerns and ha¥* come across no other matters In connectlon wlth the examlnation to whlch attention should be drawn In thls report In order to enable a proper underst8ndln8 of the ccounts to be reached. Slgned: Name: IfLey Address forl10 sf Date 11
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Hambridge and Westport Recreation Trust TreasUrS Report 2020- 2021 The year 202(k2021 sees a gradual return to usual Willage Hall attivtty. We are very gratefvl for the substantial financial support from central and local government. This enabled the Trust to resume normal activities. while at the same time undertaking major refurbishment projects. However, COVID has not been wtthout challenges. For example, our Chair and our Treasurer have had to battle wÈth an inflexible banking system. with even the most routine of tasks difficult to complete. However, we can report that we have achieved the objectives we proposed in last yearfs report and our progress has been recognised and approved by The Independent Examiner. We have written. and have committee approved. policies covering finance and Supplier engagement The bank accounts have been rationali5ed. alt8h 3 change of bank has not yet been actioned. The £8k grant allocated by The Parish Council for toilet improvement has now been used. In addltion, we have implemented open book accountln& wlth all committee members havlng a copy of the financial spreodsheet prior to each committee meeting a5 well as belng available on a shared drive. Our WhatsApp group facilitates infonned discussion and dlscusslon making, with opportunities for questioning or dissent. and swift voting procedures. We are confident that all flnanclal transactlons are In accord wlth our financlal policles. There is a rise in income mainly due io increased grants, and a huge rise in expenditure, some planned, and some reartive. Highlights include. Income £35.434.23 Expenditure £40.371.41 a loss of £4.937.18. As £3.450.02 was transferred from our other accounts our actualloss, equates to E8.387.38. Overall cash assets are reduced from £31,227 to £23.910. a reduction of £7,317 This is line with our objectNe to reduce the value of cash reserves and to use the outstanding £8,IXQ toilet 8rant, while Still maintaining an agreed emergency reserve of £8.(YXJ. ReactNe repair5 to the Main hall floor and subsequent improvement to the drainage system and front entrance. Redecoration and improvements to the foyer, toilets, and other areas. Considerable investment in equipment, for examp, cleanlng items, slot meter, card tran5artion equipment. ccrv. tables, chairs and lighting. New projects to be consldered Include: Upgrade to the AV equipment and installation of a hearing loop using £5.OW recently obtained from SCC to improve engagement in the community. Additional access point via the fire escape to comply with safeguarding Bood practice. Extension of the CCTV system Improvements to the storage area The accounts have been approved by The Independerrt Examlner In line with Charity Commlsslon recommendations. Dannii Hardisty & Mike Evans