Chardstock Community Hall Trust Annual General Meeting, Tuesday 23[rd] November 2021
Reports to the meeting from the Treasurer, President, and Chairman of Chardstock Community Hall Trust
Treasurer’s report to the AGM for the Financial Year ended 31st March 2021
As in the year ended 31[st] March 2020 the Covid pandemic has had a considerable effect on the Hall finances. If it hadn’t been for the generous Government grants, that were made available to organisations such as ours, it is very likely that the hall would no longer exist as a village facility. The total sum we received over the two financial years was £27431.00.
This year the refurbishment of the hall continued at a cost of £14362.00. The works undertaken included:
Installation of solar panels and battery storage.
New heating for the kitchen, committee room and toilets and a hot water supply.
Carpentry etc (Damien Studly)
A further £2972 was spent on various general maintenance items, plumbing, roof repairs and decorating to name just a few.
Apart from grants, our income was limited to Just £426.00 Hopefully the next financial year will more positive.
A conservative estimate of annual running costs for the hall was presented to the meeting.
Village Hall Running Costs
Maintenance £1500 Insurance £ 700 Electricity £1200 Water £ 200 Fire Safety (Chubb) £ 220 Cleaning (Inc Materials) £2200 Web Site £ 160 PWLB Loan Interest £ 500 Admin £ 200 Subscriptions £ 100 Total per annum £6980 Or £581.67 per month
Vaughan Fletcher, Treasurer
President's AGM Report 2021
Trustees, Friends of the Hall, Ladies & Gentlemen,
At long last life is returning to something nearer the normal that we used to know, as COVID restrictions were eventually lifted at the end of July.
As this was later than originally thought, the planned “Unlock” event to officially re-open the Hall in early July could not take place. Bearing in mind that people might be away during August, this was deferred until September, combining it with the Macmillan Coffee Morning. That month also saw the start of the monthly quiz, with many teams competing in a friendly manner. Other very successful events also run by the Trustees have taken place and with private hirings now slowly trickling back, this has to be good for the finances. Not only that, but it is good that these events can now take place again as they are vital in maintaining the vibrant social side of the village. Despite the Hall being unavoidably out of action, repairs and improvements have continued to take place, due to the dedication of the Trustees, to whom I must give my thanks for their commitment, especially in these trying times. Help also comes from other sources such as the Friends of the Hall and those who turn up for the regular maintenance days, giving their valuable time and skills helping to keep the Hall up to the high standard we have come to expect. Staunch supporters of the Hall also rest with the Parish Council, to whom my thanks must also go.
The Hall was called on to see if help could be given regarding the possibility of hosting a village shop somewhere in the building, but under Charity Commission rules that was not possible. However, the Trustees are looking at other options in their quest to assist the community. Let's hope that no further COVID restrictions have to be brought in! Jonathan Milford, Hon President
Chairman’s Report 2021
Finally, we have the hall fully opened, and it is good to see private bookings coming in. Monthly quiz nights have been a great success, as have the various functions that have been run by the trustees so far. The decision to operate our own bar for certain events is proving to be the right one.
As far as maintenance is concerned, until recently there has still been water penetration in the main hall. Rob Garth and I gave the roof a thorough inspection to see where this might be occurring, and we found a lot of ridge tiles were loose and the mortar supposed to be holding them in place was crumbling. We now have a completely new ridge done in the modern dry system which has completely sealed the area. So far this looks to have solved the problem. The fire doors are due to be repaired with coverings of plasticised metal.
Plans to clad the outside walls next spring are well under way, with grant funding being sourced by Cynthia and Caroline. Our thanks to them.
All in all, things are looking positive. The funds for keeping our hall in good condition are coming in nicely.
We are fortunate to have a committee that works well together. My thanks to them as well as to the Friends of the Hall and others who help maintain our lovely building. Jack Wilson, Chairman
Chardstock Community Hall Trust Income & Expenditure Account for the period ended 31st March 2022 Expenditure Ineome Utilities Electricity Water Fuel Oil Hall Hir¢ Chard Tea DanL Youth Club Tai Chi Scottish Dancing Parish Council Table Tennis Yoga Carpet Bowls CADS Garden Club Private Hires Coffee Shop 763.40 67.25 576.00 475.00 576.00 969.00 214.50 841.00 120.00 440.05 772.00 170.00 956.50 258.(K) 830.65 Maint¢nin¢¢ 4545.84 Exterior Claddin8 Hall Refurb 3585.(K) 14130.84 Equipment Wages Admin Cleaning Supplies Subscriptions & Fees Web Site Coffee Shop Supplies 312.49 1530.(M) 1350.42 91.10 50.crfj 162.33 20.20 Other Income Misc. Income Grants & Donations Fund Raising (In¢. Bar) 26987. 6385.40 3516.54 Fund Raising Bar Purch8 PWLB LA)an Interest 1423.14 1992.59 478.95 Tot*1 Expendlture 22372.71 Total Income 39740.45 Eicegs Income Over Expenditure 17367.74
Chardstock Community Hall Trust Balance Sheet as at 31st Mareh 2022 Fixed Assets Buildings at Cost Equipment (B/Fwd) New Equipmcnt I8 depreciation at 2(P/• 83426.00 6879.97 312.49 7192.46 1438.49 5753.97 Other As8¢ts Debtors 31103r2021 Payments Received 31103r2022 476.50 476.50 0.00 686.75 Bar Stock Cash at Bank Current Account Events Float 498.20 36217.33 200.00 126782.25 Total A81ets Llabffilltl Creditors Advance Payments 171.46 152.00 6323.46 Net Assets 120458.79 Audltorn RoporL' I have in8FeCted th? various Tewpts and Invfjces and haN* found thom to b6 In accordance with the 8lgnatur• 191h May 21r22