SHERFIELD-ON-LODDON VILLAGE HALL Registered Charity number 272385
Accounts for FY 2022/ 2023
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
I report on the accounts of the Charity for the year ended 30th September 2023 which are set out on the following pages.
Respective responsibilities of trustees and examiner
The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to:
-
~ examine the accounts (under section 145 of the Act);
-
~ follow the procedures laid down in the General Directions given by the Charity. Commission (under section 145(5)(b) of the Act); and
-
~ state whether matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity. Commissioners. An examination includes a review of the accounting records kept by the charity. and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees. concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement:
In the course of my examination, no matter has come to my attention:
-
which gives mc reasonable cause to believe that, in any material respect, the trustees have not met the requirements to ensure that:
-
proper accounting records are kept in accordance with section 130 of the 2011 Act; and
-
accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
SHERFIELD-ON-LODDON VILLAGE HALL
Reading Road Sherfield-on-Loddon Hook, RG27 OEZ
Registered Charity Number 272385 www.sherfieldvillagehall.co.uk
For the year ended 30th September 2023
Sherfield on Loddon Village Hall:
| Management Committee | Appointed | |
|---|---|---|
| I Gosden | Chairman / Trustee | Feb 2017 |
| D Tarrant | Treasurer / Trustee | Oct 2022 |
| B Batting | Trustee | Feb 2017 |
| I Sellars | Trustee | Feb 2017 |
| N Larner | Trustee | Feb 2017 |
| A G Ball | Trustee | Dec 2017 |
| E Burt | Trustee | Dec 2019 |
| W Gosden | Honorary Treasurer | Feb 2017 |
| Independent Examiner |
Wettone Matthews | |
| Market House | ||
| 21 Lenten Street | ||
| Alton | ||
| Hampshire | ||
| GU34 1HG | ||
| Bankers |
National Westminster | Metro Bank |
| 3 London Street | One Southampton Row | |
| Basingstoke | London | |
| RG27 7NS | WC1B 5HA |
REPORT OF THE TRUSTEES' MANAGEMENT COMMITTEE For the year ended 30th September 2023 Registered Charity Number 272385
Principal Activities and Objectives
The Charity was established in a conveyance and Declaration of Trust dated 7 December 1939 and was approved and established as a Charity under the Charities Act 1960 on 29 April 1977. The land with the buildings thereon is vested in the Official Custodian for Charities.
The objectives of the Charity are the provision and maintenance of a Village Hall for the use of the Inhabitants of the Parish of Sherfield-on-Loddon for use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the condition of life for these Inhabitants.
Constitution
The Trustees of the Village Hall are currently recruited from members of the Parish of Sherfield-onLoddon village. They make up the Management Committee who meet monthly to Manage affairs of the Hall including all financials, property maintenance and longer-term development of the facility for the benefit of parishioners.
Trustees' statement of responsibilities in relation to the Financial Statements
The Trustees acknowledge their responsibility to prepare Financial Statements for each Financial Year, which give a true and fair view of the situation of the Trust and the results for the Financial Year.
The Trustees consider that in preparing the Financial Statements appropriate accounting policies have been used, supported by reasonable and prudent judgements and estimates that all accounting standards which they consider to be applicable have been followed.
The Trustees have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the Trust and to prevent and detect fraud and other irregularities.
Approval and adoption of the Report
The Trustees approve and adopt the Trustees Report and the Financial Statements and authorise the Chairman and Treasurer to sign the Financial Statements.
By order of the Trustees
Ivan Gosden (Chairman) 9th January 2025
| INCOME& EXPENDITURE ACCOUNT | INCOME& EXPENDITURE ACCOUNT | INCOME& EXPENDITURE ACCOUNT | INCOME& EXPENDITURE ACCOUNT | INCOME& EXPENDITURE ACCOUNT | INCOME& EXPENDITURE ACCOUNT | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| For the year ended 30th September 2023 | ||||||||||
Registered Charity Number 272385 |
||||||||||
| INCOME | 2023 | 2022 | ||||||||
| £ | Note | £ | £ | £ | ||||||
| Fund RaisingFete/Beer Festival | 1 | £15,878 | 2 | £13,505 | ||||||
| Amazon/LotteryBandD | 1 | £251 | 2 | £110 | ||||||
| Income from John Kirkpatrick & | Barndance | 1 | £2,899 | £942 | ||||||
| Other Income & Events | 1 | £661 | £1,431 | |||||||
| Village Markets Income | 1 | £3,664 | ||||||||
| Cottage Rent | 2 | £4,150 | £6,500 | |||||||
| Hall Lettings | 3 | £38,443 | £21,650 | |||||||
| Donations/PC & Grants Received | 4 | £26,500 | 4 | £2,100 | ||||||
| ElectricityGeneration | 5 | £2,703 | 5 | £3,897 | ||||||
| General Incomepettycash | £1,254 | |||||||||
| £96,403 | £50,135 | |||||||||
| EXPENDITURE | ||||||||||
| Site Maintenance/Plumbing /Electrical | £57,251 | 6 | £17,713 | 6 | ||||||
| Hall Exterior Repaint/repair | £15,500 | 6 | £5,084 | |||||||
| Other Costs | £732 | 6 | ||||||||
| IT Website/Software/TV Licence | £453 | 7 | £153 | |||||||
| Marketing /Consultancy | £2,000 | 7 | £3,373 | |||||||
| Cleaning /supplies/Safety | £4,896 | 7 | £1,829 | |||||||
| Fire Extinguishers/ payroll/stock | £490 | 7 | £135 | |||||||
| Insurance/PRS Licencing | £3,843 | 7 | £4,555 | |||||||
| Caretaker Salaries | £10,968 | 7 | £8,123 | |||||||
| Waste Disposal | £651 | 7 | £896 | |||||||
| Account Audits | £408 | 7 | £360 | |||||||
| Council Tax Cottages | £2,198 | 7 | £1,722 | |||||||
| Hall lettings management & S/W | £3,119 | 8 | £2,880 | 8 | ||||||
| Utilities Gas/Elec/Water | £13,729 | 8 | £10,174 | |||||||
| Bank Charges | £360 | £360 | ||||||||
| £116,598 | £57,356 | |||||||||
| NET SURPLUS/ DEFICIT FOR YEAR | DEFICIT | -£20,195 | DEFICIT | -£7,221 | ||||||
| Reserves at Start of Year | £46,722 | £53,943 | ||||||||
| Reserves at End ofyear | £26,527 | £46,722 | ||||||||
| REPRESENTED BY :- | ||||||||||
| Current Assets | ||||||||||
| Stocks,Debtors,& Prepayments | £887 | £915 | ||||||||
| Cash at Bank | £33,790 | £54,041 | ||||||||
| - | ||||||||||
| £34,677 | £54,956 | |||||||||
| LESS Current Liabilities | ||||||||||
| Creditors & Accruals | £8,150 | £8,234 | ||||||||
| Returnable Deposits Held | ||||||||||
| Net Assets | £26,527 | £46,722 | ||||||||
| I.Gosden(Chairman)9th January2025 | D. Tarrant(Treasurer)9th January2025 | |||||||||
| NOTES TO THE ACCOUNTS |
NOTES TO THE ACCOUNTS |
NOTES TO THE ACCOUNTS |
NOTES TO THE ACCOUNTS |
NOTES TO THE ACCOUNTS |
||
|---|---|---|---|---|---|---|
| For the year ended 30 th September 2023 |
||||||
Registered Charity 272385 |
||||||
| **1) ** | Donations received. | |||||
| During the year the Village Hall received a few donations from well-wishers, All donations were undesignated subscriptions. Donations are recorded in the year they are credited to the bank account. |
||||||
| FY22/23 | FY21/22 | |||||
| Note | 1) Fund Raising | |||||
| FY22/23 | FY21/22 | |||||
| Summer Fete June | £9,310 | Summer Fete September | £3,332 | |||
| Beer Festival September | £6,568 | Beer Festival September | £10,173 | |||
| Barn Dance Winter | £1,547 | Barn Dance Winter(not held) | £0 | |||
| Amazon/ BandD lottery | £251 | Amazon/ Just Giving | £110 | |||
| John Kirkpatrick event | £1,352 | |||||
| Income from other events | £661 | |||||
| Income from Markets | £3,664 | |||||
| £23,353 | £13,615 | |||||
| Note | 2) Income from cottage rental | |||||
| FY22/23 | FY21/22 | |||||
| Income from Cottage Rental | £4,150 | |||||
| Note | 3) Income from Halls Hire | |||||
| FY22/23 | FY21/22 | |||||
| Income from hiringof village halls. | £38,443 | £21,650 | ||||
| Note | 4) Grants | |||||
| FY22/23 | FY21/22 | |||||
| Parish Councilgrant | £15,500 | Hants CCgrant | £500 | |||
| Bas & Deane Town Council Grant | £0 | Bas & Deane Town Council Grant | £1,000 | |||
| Personal Donation | £10,000 | HMRC Grant | £600 | |||
| Four Lanes Trustgrant 145 | £1,000 | Other | £0 | |||
| £26,500 | £2,100 | |||||
| Note | 5) Electricity Generation | |||||
| FY22/23 | FY21/22 | |||||
| Solar Panels FIT & Car Charging | £2,703 | Solar Panels FIT | £2,353 | |||
| Note | 6) Village Hall Improvements | |||||
| FY22/23 | FY21/22 | |||||
| Boiler replacement / repairs | £4,950 | Main Boiler replacement | £7,390 | |||
| Plumbingrepairs | £1,275 | Plumbingupgrades | £1,499 | |||
| Electrical repairs/ replacement | £11,380 | Electrical /plumbingwork | £2,400 | |||
| Hall repairs to roof | £12,000 | Floor repairs | £6,424 | |||
| Village Hall Ext re-paint & repair | £15,500 | |||||
| Cottage 2 refurbishment | £11,414 | |||||
| Other costs eg Carpets Cott 2 | £732.00 | |||||
| £57,251 | £17,713.00 | |||||
| Note | 7) Services | |||||
| FY22/23 | FY21/22 | |||||
| Accounts Review | £408 | Accounts Review | £360 | |||
| Cottage council tax Electricity |
£2,198 £8,920 |
Cottage council tax | £1,722 | |||
| Electricity | £314 | |||||
| Gas Includingrefund | £3,418 | Gas Includingrefund | £7,127 | |||
| Water Waste disposal |
£1,392 £651 |
Water | £1,188 | |||
| Waste disposal | £895 | |||||
| Mobile/ Web / IT / TV licence | £453 | Mobile/ Web / TV licence | £312 | |||
| Fire equipment / stock /payroll | £490 | |||||
| Marketing/ Consultancy | £2,000 | |||||
| Cleaningand SafetyServices | £4,896 | Chubb Fire Extinguishers | £135 | |||
| Caretaker Salary | £10,968 | |||||
| PPL PRS | £981 | PPL PRS Licensing | £2,190 | |||
| Village Hall insurance ANSVAR | £2,862 | Village Hall insurance ANSVAR | £2,205 | |||
£39,637 |
£16,448 |
|||||
| Note | 8) Other | |||||
| CharityTrustees / Officers remunerations = £0 | ||||||
| An amount of £2,880 waspaid to W.Gosden + Hall Management Software £239 | ||||||
| for Sherfield Village Hall bookings management | ||||||
| 2023 | 2023 | 2022 | 2022 | ||||
|---|---|---|---|---|---|---|---|
| Debtors / Creditors | Debtors / Creditors | ||||||
| Bar Licence TV Licence SSE Account refund owed PRS/ PPL Licence pro rata 7 months |
30/09/2023 | Payroll Services prepaid (£150 p/a) Bar Licence TV Licence Gambling lottery PRS/ PPL Licence pro rata 7 months |
30/09/2022 | ||||
| £27.12 £92.15 £196.00 £572.11 |
£90.00 £27.12 £78.75 £28.00 £690.97 |
||||||
| 887.38 | 914.84 | ||||||
| Creditors and Accruals | Creditors and Accruals | ||||||
| 30/09/2023 | 30/09/2022 | ||||||
| paid 13/12/22 | 180.00 | Account Estimate for 2022 | 180.00 | ||||
| Estimate for 2023 | 180.00 | Basingstoke Concert Band | 145.00 | ||||
| Basingstoke Concert Band | 145.00 | S Gas Paid 24/10/2023 re upto 24/09/23 | 18.00 | ||||
| HappyFaces Pd arrears dec 22 | 4,100.00 | HappyFaces Pd £4725 arrears. | 3,645.00 | ||||
| HappyFaces Pd arrears mar 2023 | 3,545.00 | HappyFaces Pd £4725 2022 | 4,200.00 | ||||
| PAYEpd 26/10/2022 re Sept H.Cook | 46.00 | ||||||
| 8,150.00 | 8,234.00 | ||||||