## **Trustees’ Annual Report for the period** **From 01/09/21 Period start date To 31/08/22 Period end date** ## **Charity name: Friends of Bardwell School** ## **Charity registration number: 272369** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To Provide financial support to
purposes of the charity the activities of Bardwell School
as set out in its
governing document
Summary of the main Para 1.17 and Bardwell School is a Special
1.19
activities in relation to Needs School.
those purposes for the Our aim is to provide financial
public benefit, in support to enhance the
particular, the activities, experiences of the students.
projects or services Promoting the material mental
identified in the and spiritual welfare of mentally
accounts. and physically handicapped
persons within the area of benefit
and in particular to enlarge upon
the facilities material,
educational and recreational of
the pupils while at Bardwell
School Bicester, in the county of
Oxfordshire.
Statement confirming Para 1.18 The Trustees oversee all
whether the trustees payments made and received by
have had regard to the the charity to ensure that they
guidance issued by the comply with our publicly stated
Charity Commission on activities.
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
The charity only releases funds to
Para 1.38 Bardwell School in response to
Policy on grant making requests for support from them.
These are presented to the
committee and voted upon before
any funds are released.
The charity does not undertake
Para 1.38 any investment with risk of loss.
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Policy on social
investment including
program related
investment
Where small scale fundraising is
Para 1.38 undertaken in the form of school-
Contribution made by based events such as BBQ’s or
volunteers social gatherings we are
fortunate to have parents of
pupils who volunteer to assist.
N/A
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
This year the Charity has been
fundraising to support the
renovation and upgrade of the
Summary of the main Secondary School Playground at
Para 1.20
achievements of the Bardwell School. A project that
charity, identifying the cost in excess of £150k. Through
difference the charity’s a combination of Grant
work has made to the Applications and from funds
circumstances of its already held by the charity we
beneficiaries and any contributed £52k towards this
wider benefits to society project.
as a whole. The playground has been
completed and is benefiting our
students during the school day,
and during afterschool /holiday
club.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **N/A** Achievements against Para 1.41 objectives set **N/A** Performance of fundraising activities Para 1.41 against objectives set **N/A** Investment performance Para 1.41 against objectives **N/A** Other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity has £14,046.58 in
financial position at the total funds
end of the period £6k of which they hold in reserve.
Leaving £8,046.58 at the
committee’s disposal to support
requests from Bardwell School.
Statement explaining Para 1.22 The Committee agreed to keep a
the policy for holding reserve of £6k, as this is the
reserves stating why approximate amount required to
they are held support Student Residential trips
for one year when they return
after Covid. In the event that
donations to the charity were low
we want to ensure Residential
trips could continue.
The charity supports the cost of
staff (excluding wages)
accompanying students on
residential trips as it recognises
the huge benefit they offer our
students and enable them to
access valuable experiences
alongside their peers.
Amount of reserves held Para 1.22 £6k
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 none
in deficit
Explanation of any Para 1.23 none
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Grant applications
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Funds are held in Lloyds Bank
Account; no risk of loss
Investment policy and investments are undertaken.
objectives including any Para 1.46
social investment policy
adopted
A reduction in donations due to
the current economic climate.
A description of the Para 1.46
principal risks facing the
charity
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NIA other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 PTA-UK Model Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Small non-company charity
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Committee vote for new
methods including trustees
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
N/A
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
N/A
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Friends of Bardwell School
Other name the charity Parents and friends of Bardwell School
uses
Registered charity 272369
number
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Charity’s principal Bardwell School
address Hendon Place
Bicester
Oxon
OX264 RZ
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Matthew Chair 15/2/22 Committee
1 Beauchamp
Lara Ann Treasurer
2 Green
Secretary 24/5/22
Jade Levine
3
Aline Terres
4
Sarah
5 Stevenson
Matthew Ben
Selsdon
6
Susan Ahmad
7
Diana Bradbury
8
9
10
11
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12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
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## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Lara Green **Full name(s)** Matt Beauchamp **Position (eg** Chair Treasurer **Secretary, Chair, etc)** **Date** ## **Friends of Bardwell School 01.09.2021 - 31.08.2022 Charity Number 272369** |Opening balance as at 1 September 2021|| |---|---| |**Receipts**|| |paypal Giving Fund|£ 3.75| |christmas jumper day|£ 116.47| |Mr and Mrs Dave|£ 175.00| |Amazon Smile|£ 139.08| |Easy Fundraising|£ 247.08| |Beatrice Laing Trust|£ 2,000.00| |Ms I D Bateman|£ 1,000.00| |Empties Please|£ 24.25| |The Souldern Trust|£ 250.00| |The Rank Foundation|£ 3,500.00| |The Baily Thomas Trust|£ 15,000.00| |In memory of Julie White via paypal|£ 485.72| |In memory of Julie White via Chq|£ 50.00| |Ormonde CT|£ 500.00| |Dorothy Smith Grant|£ 3,000.00| |Stanton Ballard CT|£ 1,000.00| |Bernard Sunley Foundation|£ 5,000.00| |Donation for Hiring of School Hall|£ 230.00| |Clumber Trust|£ 500.00| |Bags to School|£ 120.00| |Bikers event|£ 127.50| |Bicester town council- library|£ 592.94| |BBQ|£ 478.95| |TOTAL|£ 34,540.74| £33,733.33 **actual balance in bank 31/8/21 £ 33 Expenses** Pupil Christmas gifts PTA subscription Sarah Stevenson Gallery Trust- playground Gallery Trust-Julie White Thank you cards Gallery Trust- Julie White Gallery Trust- Library TOTAL Closing Balance as at 31 August 2022 Bank Balance £ 14,046.58 £ 14,046.58 ## **3,853.33 due to uncleared chq £120** £ 195.00 £ 72.00 £ 809.79 £ 52,000.00 £ 485.72 £ 14.98 £ 50.00 £ 600.00 |**Ring Fenced Funds for Upper**|**School Playground**| |---|---| |FOBS|£ 10,000.00| |Doris Field Charitable Trust|£ 1,000.00| |Paypal Giving ( Go-Fund Me)|£ 702.36| |Bicester Town Council|£ 500.00| |Beatrice Laing Trust|£2,000.00| |PF Charitable Trust|£ 5,000.00| |Pye Charitable Settlement|£ 2,000.00| |AMMCO Charitable Trust|£ 1,000.00| |Bartlett Taylor Charitable Trust|£ 500.00| |Ms I D Bateman|£ 1,000.00| |The Souldern Trust|£ 250.00| |Bernard Sunley Foundation|£ 5,000.00| |The Rank Foundation|£ 3,500.00| |The Baily Thomas Trust|£15,000.00| |Ormonde CT|£500.00| |Dorothy Smith Grant|£3,000.00| |Stanton Ballard CT|£1,000.00| |donation from FOBS to round up|£47.64| |TOTAL|£52.000.00| |tf to Gallery Trust 15/2/22|£0.00| £ 54,227.49 ## **Auditors Sheet for reconcilliations 2021 to 2022** ## **Income Amount** |Mr and Mrs Dave|£175|Sep 20|£50| |---|---|---|---| |||01/07/2022|£125| |||Total|£175| |Amazon Smile|139.08|12/13/2021|£39.73| |||02/23/2022|£51.72| |||05/05/2022|24.55| |||08/16/2022|23.08| |||Total|£139.08| |Easy Fundraising|247.08|11/04/2021|£23.60| |||02/18/2022|£112.96| |||06/07/2022|£75.83| |||08/23/2022|34.69| |||Total|£247.08| |In Memory of Julie White|£535.72|10/26/2021|£96.50| |||01/14/2022|£389.22| |||04/01/2022|£50| |||Total|£535.72| |Hiring of school hall|£230|03/18/2022|£30| |||05/12/2022|£200| |||Total|£230| ## **Expenditure** |Sarah Stevenson|£809.79|10/04/2021|340| |---|---|---|---| |||11/10/2021|167.69| |||02/04/2022|60| |||04/14/2022|90| |||06/07/2022|42.1| |||07/14/2022|110| |||Total|809.79| |Pupil Christmas gifts|195|chq 773|20| |||chq 774|40| |||chq 775|45| |||chq 776|45| |||chq 777|45| |||Total|195| E Tribe A Russell wet signature on spreadsheet for 2021 1 £33.733. p•NwI GMryt Fund cIKlstmas Jumper thy 116.4? 175.(KJ 139.C 247.08 2.CLKI.C 1.c￿.¢x7 24.25 250.00 3.SW.00 Is.(￿.(￿• 485.72 So.￿1 Am￿On 5mll* Easy Fwbdrnls+Fy 8eatrice Trvst M5 1 D B•teman Emptle5 Ple•se The Rank The Bally TIKwnas fn In memryy of Julie Whlte paypal In memLry OfJ￿￿e White ¥la Owl ¢•pJ OK 3.¢XKI.C i.oco.c S.(￿j.c 230.CKI 5CQ.00 120. 127.50 592.94 478.95 34.5dO.74 Stanton 8¥llard CT 8emard sul￿ty Fwthtio L)L¥Wtian Hiri￿ of School Hall Ournber frust B•8s to Schty Bikers e¥Errt Blcester Ilivary BBQ TOTAL Closln8 8•larte •$ at 31 A￿￿$t 2012 3•￿ 8al•nce 14,046.58 14.046.58 0 2022 I b•l*vu In 3U•m £ ￿￿59￿3 txp•rA•s Pupll ChrlstmAs Kffts PTA suliscrfptlon Sarah Ste￿n$(ln £ f ￿9.79 Gall•ry Tru5t- play8ro4ffid £ 52.lYX). Gallery Trnst-julle Whlt* 485.72 Thank cards 14.98 GalleryTrust- Julle WNt• G¥lleryTru5t- Ul)rory 195.Crf) *rr 5 aeer*L V- ALMA cfrpIé4 TOTAL £ $4.227.49