2025-02-28-accounts - Hauxton Village Hall

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Hauxton Village Hall Trustees Report for year ending February 2025

Organisation

Since July 2018 the Hauxton Village Hall charity (No. 272354) has been operated by Hauxton Parish Council as the Sole Corporate Trustee.

Objectives

To improve the quality of life and community well-being for Hauxton residents
To provide opportunities for local residents and children to participate in sporting and social activities.
To encourage, or organise, events, clubs and activities which get a broad range of ages and people using the village hall for physical, learning and social benefit.
To provide public access, for all ages and ability groups, to these activities
To use indoor activities as opportunities to encourage social interaction for teens and adults alike, thereby tackling issues such as loneliness.
To become the social centre of the village and encourage a community spirit.
To give priority access to Hauxton residents wherever possible
To generate sufficient income to cover all costs and generate reserves for a sinking fund.
To encourage and grow commercial lettings without impacting on use by residents.

Sources of Income

There were three principal sources of income during the year: room lettings, coffee shop income and events.

The Hauxton Centre lets out both a large main room and also a smaller meeting room. There are many regular users of the rooms, as well as one-off hires for parties and other events. Income from room letting was £25,526 during the year.

The coffee shop opens for a few hours a number of times a week to provide a social eating and drinking space for village residents. Income from the coffee shop was £8,886 during the year.

The Hauxton Centre ran various village events during the year, eg. Farmer’s markets, Easter egg hunt, 80’s Night, screening of Euros matches, Halloween Disco, Bingo and pop-up pubs. Income from events was £11,566.

Activities

Regular activities in the Hauxton Centre provide a varied programme for the benefit of local residents both children and adults. These include physical activities such as Pilates, Yoga, Dance, New Age Kurling, Table Tennis and Mini Athletics, as well as social activities such as Art, Bridge and a baby group.

Additionally, the hall was used for many social gatherings and children’s parties.

Café

The coffee shop, run by volunteers, continues to be a great success and forms a social meeting point for residents.

Expenditure

The main costs incurred during the year are for salaries, utilities, hall cleaning and maintenance, plus food and drink purchases for the café and events.

Salaries were paid to two individuals to cover the work required to manage Hauxton Centre bookings and the unlocking and locking up of the building every day.

Reserves

The Hauxton Centre currently has unrestricted funds of £67,585 in the bank. This will ensure the charity can meet any unexpected expenditure that may occur.

Signed on behalf of the charity’s trustees

Signature:

Full name and position: Shelley Pearson, Vice Chair of Hauxton Parish Council

Date: 01/01/2026

	Charity Name Hauxton Village Hall	Charity Name Hauxton Village Hall	Charity Name Hauxton Village Hall	No (if any) 272354	CC16a
	For the period from	Period start date 1/3/2024	To	Period end date 28/02/2025

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 25,526 11,566 8,886 - 397 4,885 - - 51,260 - - - 51,260 10,197 7,499 13,311 6,670 4,753 4,035 708 - - 47,174 - - - 47,174 4,087 - 63,499 67,585	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 25,526 11,566 8,886 - 397 4,885 - - 51,260 - - - 51,260 10,197 7,499 13,311 6,670 4,753 4,035 708 - - - 47,174 - - - 47,174 4,087	Last year to the nearest £
Hall Hire	25,526				30,846
Events	11,566				9,810
Café	8,886				12,342
Grants	-				-
Interest	397				326
Emergency loan repaid from Parish Council	4,885				-
	-				-
	-				-
*Sub total*(Gross income for AR)	51,260				53,325

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					53,325

Hall Manager and other Wages	10,197				10,094
Utilities	7,499				9,903
Cleaningand waste disposal	13,311				12,038
Maintenance	6,670				7,435
Event Expenses	4,753				-
Café expenses	4,035				8,330
Miscellaneous	708				6,280
Emergency payments made on behalf of Parish Council(to be repaid)					5,684
	-				-
	-				-
**Sub total **	47,174				59,764

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					59,764

	4,087	-	-	4,087	- 6,439
	-	-	-	-	-
	63,499	-	-	63,499	69,937
	67,585	-	-	67,585	63,499

CCXX R1 accounts (SS)

1/2/2026

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Hall Current Account Café Current Account Deposit Account Details Details Village Hall Building Furniture, fixtures and fittings Details Deposits to be returned Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 32,643 - - - 34,943 - 67,585 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - - Print Name ShelleyPearson	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		ShelleyPearson	1/1/2026

CCXX R2 accounts (SS)

1/2/2026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Hauxton Village Hall On accounts for the year 28[th] February 2025 Charity no 272354 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2025.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 01/01/2026 Signed: Name: Sarah Coatsworth Relevant professional Chartered Management Accountant qualification(s) or body (if any): Address: 22 Church Road, Hauxton, Cambridge, CB22 5HS

October 2018

IER

Sction B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER