Hauxton Village Hall Trustees Report for year ending February 2024
Organisation
Since July 2018 the Hauxton Village Hall charity (No. 272354) has been operated by Hauxton Parish Council as the Sole Corporate Trustee.
Objectives
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To improve the quality of life and community well-being for Hauxton residents
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To provide opportunities for local residents and children to participate in sporting and social activities.
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To encourage, or organise, events, clubs and activities which get a broad range of ages and people using the village hall for physical, learning and social benefit.
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To provide public access, for all ages and ability groups, to these activities
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To use indoor activities as opportunities to encourage social interaction for teens and adults alike, thereby tackling issues such as loneliness.
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To become the social centre of the village and encourage a community spirit.
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To give priority access to Hauxton residents wherever possible
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To generate sufficient income to cover all costs and generate reserves for a sinking fund.
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To encourage and grow commercial lettings without impacting on use by residents.
Sources of Income
There were three principal sources of income during the year: room lettings, café income and events.
The Hauxton Centre lets out both a large main room and also a smaller meeting room. There are many regular users of the rooms, as well as one-off hires for parties and other events. Income from room letting was £30,846 during the year.
The café opens for a few hours a number of times a week to provide a social eating and drinking space for village residents. Income from the café was £12,342 during the year.
The Hauxton Centre ran various village events during the year, eg. Farmer’s markets, Easter egg hunt, Coronation Fete, Halloween Disco, Evening Live Music and pop-up pubs. Income from events was £9,810.
Activities
Regular activities in the Hauxton Centre provide a varied programme for the benefit of local residents both children and adults. These include physical activities such as Pilates, Yoga, Dance, New Age Kurling, Table Tennis and Mini Athletics, as well as social activities such as Art, Bridge and a baby group.
Additionally, the hall was used for many social gatherings and children’s parties.
Café
The café, run by volunteers, continues to be a great success and forms a social meeting point for residents.
Expenditure
The main costs incurred during the year are for salaries, utilities, hall cleaning and maintenance, plus food and drink purchases for the café.
Salaries were paid to two individuals to cover the work required to manage Hauxton Centre bookings and the unlocking and locking up of the building every day.
Payments totalling £5,684 were made on behalf of the Parish Council due to them having a temporary loss of access to their bank account. This amount has been considered as a temporary loan and has been paid back in the next financial year.
Reserves
The Hauxton Centre currently has unrestricted funds of £63,499 in the bank. This will ensure the charity can meet any unexpected expenditure that may occur.
Signed on behalf of the charity’s trustees
Signature:
Full name and position: Shelley Pearson, Vice Chair of Hauxton Parish Council
Date: 15/12/2024
Charity Name No (if any) Hauxton Village Hall 272354 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/03/2023 29/02/2024
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 30,846 9,810 12,342 - 326 - - - 53,325 - - - 53,325 10,094 9,903 12,038 7,435 8,330 6,280 5,684 - - 59,764 - - - 59,764 - 6,439 - 69,937 63,499 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 30,846 9,810 12,342 - 326 - - - 53,325 - - - 53,325 10,094 9,903 12,038 7,435 8,330 6,280 5,684 - - 59,764 - - - 59,764 - 6,439 |
Last year to the nearest £ |
|
| Hall Hire | 30,846 | 30,674 | ||||
| Events | 9,810 | 7,767 | ||||
| Café | 12,342 | 14,703 | ||||
| Grants | - | - | ||||
| Interest | 326 | 65 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
53,325 | 53,210 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 53,210 | ||||||
| Hall Manager and other Wages | 10,094 | 3,610 | ||||
| Utilities | 9,903 | 10,574 | ||||
| Cleaningand waste disposal | 12,038 | 7,552 | ||||
| Maintenance | 7,435 | 5,150 | ||||
| Café expenses | 8,330 | 6,993 | ||||
| Miscellaneous | 6,280 | 2,681 | ||||
| Emergency payments made on behalf of Parish Council(to be repaid) |
5,684 | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 59,764 | 36,561 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 36,561 | ||||||
| - 6,439 | - | - | - 6,439 | 16,649 | ||
| - | - | - | - | - | ||
| 69,937 | - | - | 69,937 | 53,288 | ||
| 63,499 | - | - | 63,499 | 69,937 |
CCXX R1 accounts (SS)
15/12/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Deposits to be returned Details Details Village Hall Building Furniture, fixtures and fittings Hall Current Account Café Current Account Deposit Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Money loaned to Parish Council (emergency payments to be repaid) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 4,680 - 24,274 - 34,545 - 63,499 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 5,684 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted - - - - - Print Name ShelleyPearson |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| ShelleyPearson | 15/12/2024 | ||
CCXX R2 accounts (SS)
15/12/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Hauxton Village Hall On accounts for the year 29[th] February 2024 Charity no 272354 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 29/02/2024.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 15/12/2024 Signed: Name: Sarah Coatsworth Relevant professional Chartered Management Accountant qualification(s) or body (if any): Address: 22 Church Road, Hauxton, Cambridge, CB22 5HS
October 2018
1
IER
Sction B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER