Hauxton Village Hall
Trustees Report for year ending February 2023
Organisation
Since July 2018 the Hauxton Village Hall charity (No. 272354) has been operated by Hauxton Parish Council as the Sole Corporate Trustee.
Objectives
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To improve the quality of life and community well-being for Hauxton residents
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To provide opportunities for local residents and children to participate in sporting and social activities.
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To encourage, or organise, events, clubs and activities which get a broad range of ages and people using the village hall for physical, learning and social benefit.
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To provide public access, for all ages and ability groups, to these activities
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To use indoor activities as opportunities to encourage social interaction for teens and adults alike, thereby tackling issues such as loneliness.
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To become the social centre of the village and encourage a community spirit.
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To give priority access to Hauxton residents wherever possible
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To generate sufficient income to cover all costs and generate reserves for a sinking fund.
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To encourage and grow commercial lettings without impacting on use by residents.
Sources of Income
There were two principal sources of income during the year: room lettings and café income.
The Hauxton Centre lets out both a large main room and also a smaller meeting room. There are many regular users of the rooms, as well as one-off hires for parties and other events. Income from room letting was £36,285 during the year.
The café opens for a few hours a number of times a week to provide a social eating and drinking space for village residents. Income from the café was £16,578 during the year.
Activities
Regular activities in the Hauxton Centre provide a varied programme for the benefit of local residents both children and adults. These include physical activities such as Pilates, Yoga, Dance, New Age Kurling, Table Tennis and Mini Athletics, as well as social activities such as Art, Bridge and a baby group.
The Hauxton Centre also runs events, eg. Jubilee fete, Halloween disco and pop-up pubs.
Additionally, the hall was used for many social gatherings and children’s parties.
Café
The café, run by volunteers, continues to be a great success and forms a social meeting point for residents.
Signed on behalf of the charity’s trustees
Signature:
Full name and position: Shelley Pearson, Vice Chair of Hauxton Parish Council.
Date: 30/11/2024
Charity Name No (if any) Hauxton Village Hall 272354 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/03/2022 28/02/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 30,674 7,767 14,703 - 65 - - - 53,210 - - - 53,210 3,610 10,574 7,552 5,150 6,993 2,681 - - - 36,561 - - - 36,561 16,649 - 53,288 69,937 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 30,674 7,767 14,703 - 65 - - - 53,210 - - - 53,210 3,610 10,574 7,552 5,150 6,993 2,681 - - - 36,561 - - - 36,561 16,649 |
Total funds to the nearest £ 30,674 7,767 14,703 - 65 - - - 53,210 - - - 53,210 3,610 10,574 7,552 5,150 6,993 2,681 - - - 36,561 - - - 36,561 16,649 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Hall Hire | 30,674 | - - - - - - - - - |
30,674 | 22,457 | ||
| Events | 7,767 | 7,767 | 2,279 | |||
| Café | 14,703 | 14,703 | 9,983 | |||
| Grants | - | - | 19,573 | |||
| Interest | 65 | 65 | 3 | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| Sub total(Gross income for AR) |
53,210 | 53,210 | 54,295 | |||
| A2 Asset and investment sales, (see table). |
||||||
| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 53,210 | 54,295 | ||||
| Hall Manager Wages | 3,610 | - - - - - - - - - - |
3,610 | 354 | ||
| Utilities | 10,574 | 10,574 | 3,678 | |||
| Cleaningand waste disposal | 7,552 | 7,552 | 9,748 | |||
| Maintenance | 5,150 | 5,150 | 1,834 | |||
| Café expenses | 6,993 | 6,993 | 3,577 | |||
| Miscellaneous | 2,681 | 2,681 | 2,234 | |||
| - | - | - | ||||
| - | - | - | ||||
| - | - | - | ||||
| **Sub total ** | 36,561 | 36,561 | 21,426 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| - | - - - |
- | ||||
| - | - | |||||
| **Sub total ** | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 36,561 | 21,426 | ||||
| 16,649 | - | - | 16,649 |
32,869 | ||
| - | - | - - |
- | - | ||
| 53,288 | - | 53,288 | 20,419 | |||
| 69,937 | - | - | 69,937 | 53,288 |
CCXX R1 accounts (SS)
04/12/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Hall Current Account Café Current Account Deposit Account Details Details Village Hall Building Furniture, fixtures and fittings Details Deposits to be returned Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 19,636 - 16,082 - 34,219 - 69,937 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 1,285 - - - - Print Name ShelleyPearson |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| ShelleyPearson | 30/11/2024 | ||
CCXX R2 accounts (SS)
04/12/2024
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Hauxton Village Hall On accounts for the year 28[th] February 2023 Charity no 272354 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2022.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 30/11/2024 Signed: Name: Sarah Coatsworth Relevant professional Chartered Management Accountant qualification(s) or body (if any): Address: 22 Church Road, Hauxton, Cambridge, CB22 5HS
October 2018
1
IER
Sction B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER