2025-03-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	4	2	4	4	3	1	0	3	2	5
Section A			Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address			Putnoe Scout Group Putnoe(Bedford North)Scout Group 2 7 2 1 1 8 1 0 0 1 6 9 6 9
			Putnoe Scout Hut
			PutnoeHeights
			Putnoe,Bedford,Bedfordshire
			Postcode				M	K	4	1	8	E	P

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9	Trustee Name	Office (if any)	Dates acted if not for whole year
	Jonathan Marston	Chair	Until AGM 27/09/2025
	GraemeMolloy	Chair	From AGM 27/09/2025
	Nicola Smith	Treasurer
	Lynn Robertson	Secretary
	MichelleDavis	GSL(Ex-Officio)
	JarredDavis	AGSL&ESL(Ex-Officio)
	Leanda Gandy	Trustee (Elected)	Until 31/12/2024
	Helen Aston	Trustee (Elected)
	LiamJacklin	Trustee (Elected)
	Richard Sampson	Trustee (Elected)

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

1 LT700001 (27 February 2024)

How the charity is constituted	The Group is a trust established under its rules which are common
	to all Scouts.
(e.g. trust, association, company)
Trustee selection methods	The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by)	Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional	The Group is managed by the Group Trustee Board, the members
information, where relevant, about:	of which are the ‘Charity Trustees’ of the Scout Group which is an
	educational charity. As charity trustees they are responsible for
	complying with legislation applicable to charities. This includes the
	registration, keeping proper accounts and making returns to the
	Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and	The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 3 Ex Officio Trustees and meets every term. One of our Trustees also held the role of Secretary.
the systems and procedures to manage them	Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
	This Group Trustee Board exists to make sure the charity is well-
	managed, risks are assessed and mitigated, buildings and
	equipment are in good working order, and everyone follows legal
	requirements and the organisation's policies and rules. Their
	support helps other volunteers run high-quality and safe
	programmes that gives young people skills for life.

Section B Structure, governance and management (continued)

Section B Structure, governance and management (continued)

Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in

2 LT700001 (27 February 2024)

p a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies with Unity Insurance Services to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	As Scouts, we are guided by the values of integrity, respect, care, belief and co-operation. Programmes for the weekly meetings in all Sections (Squirrels, Beavers, Cubs, Scouts and Explorers) are designed to provide a wide variety of activities and bring out the best in the young people, whilst ensuring that they have an enjoyable time.

3 LT700001 (27 February 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	All Sections are run by a team of volunteers who plan and run a varied and challenging programme of activities in a safe environment, which includes:- wide variety of team games; log chews/pack & patrol forums; camp fires; camps; days out; creative activities; shooting; archery; climbing; water sports; visiting local areas/centres of interest; problem solving; team work; parades.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	We continue to bank with CAF Bank, which enables us to make payments via electronic transfer, whilst satisfying the Charity Commissions and The Scouts dual signatory requirement. We are continuing to claim back Gift Aid, using OSM to help us keep an accurate record of qualifying payments. The number of adults volunteering with us remains strong, although there are a couple of Sections where we would appreciate an additional volunteer to reduce the requirement for parent helpers when out and about to to protect us should a colunteer be unavailable. New joiner requests remain high and due to the increasing waiting list for all Sections, a note has been put on our website advising that our Sections are full - this has not stopped the new joiner requests, but does help to manage expectations. Our Flying Squirrel Drey for children aged 4- 6 years old was opened in September 2023 and is proving to be a real success,offeringactivities from hikes to camps!
Section E	Financial Review
Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £15,000.

4 LT700001 (27 February 2024)

The Group held reserves of approximately £12,500 against this at year end. This is below the ideal amount required for operating expenses. However this can be explained through the purchase of further paddle boards totalling £2,200 on 20th March and £970 of end of term (July) activities paid in advance 27th March.

Quantify and explain any designations

Details of any funds materially in deficit (circumstances plus steps to eliminate)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about:

• the charity’s principal sources of funds (including any fundraising);

The Group's primary source of income is the montly subscription payments received by youth members of the Scout Group. The subs are paid by direct debit on the first of each month via OSM and GoCardless and can be easily monitored by the GSL, Treasurer and Section Leaders. The Trustees regularly review the amount of the subs and they are currently set at £15 a month and have been since 1st Sept 2024. The increase has helped to cover additional costs, such as the increased Scouts Headquarters membership fees, increased running costs and an increase to the percentage of all payments received by OSM and GoCardless. The Scout Group has a hardship policy to support any youth members who are unable to pay, but this is only taken advantage of by a very small percentage of our members. Our Treasurer claims Gift Aid on an annual basis, £6260 in this financial year and all members are actively encouraged to sign up to this via OSM. The Group is pro-active in seeking grants and arranging fundraising when high value items are required. The Group has received a grant of £2,000 from Scouts HQ, for opening a New Leopards Scout Troop, which it is proposing to spend on investing in an archery range. This will involve the purchase of equipment and safety nets. It is also planning to invest in new folding chairs. The group continues to receive a 15% rebate from the Scout Shop for uniform purchased by Putnoe members and agreed to ringfence this money to support young people and adult volunteers attending the World Scout Jamboree - the next one is in Poland in 2027 and contingents have been selected. We have also recently set up a small Fundraising Committee, which will start to work on fundraising initiatives to supplement our finances. The group completed a fundraising challenge for Moggerhanger Hospice, in the previous financial year and in addition to the monies paid directly to them a further £1838 was paid over in the year to March 25.

5 LT700001 (27 February 2024)

• investment policy and objectives; • how expenditure has supported the key objectives of the charity;	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Investment Policy The Trustee Board regularly monitors the levels of bank balances and all large expenditure items require the permission of the Executive Committee and the policy of dual signatures is strictly adherred to. We have also recently obtained a Scout Group CAF Bank card, the details of which are lodged with OSM so that all subscription renewals will go against the Group card. This was previously paid for by the Group Scout Leader and claimed back via expenses.
Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	e G oup as a eady ta e p o s o a o d o e t e St d e s Site, with District acting as guarnatee in the event of the lease outliving the group. The lead team (special notice to Jarred) has been proative in gaining support from local companies who have donated and volunteered equipment,buildingandground works. Putnoe Scout Group is in the process of taking over the St Andrews Hut and is in discussions with BBC regarding the lease. The aim is to move Oak Beavers from St Marys, where we pay to hire a room and also open up a new cub pack. This will open up opportunities for more Young People to join the Scouting family.
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	M A Davis	M A Davis	M A Davis	M A Davis	M A Davis	M A Davis
	Michelle Davis
	GroupLead Volunteer
	28 January 2026

6 LT700001 (27 February 2024)

Putnoe Scout Group (Charity no. 272118) Receipts and Payments Account

			Year start date	Year start date	Year start date	Year start date	Year end date 31/03/2025
	For the year from		01/04/2024		To		31/03/2025
Receipts and payments
Receipts	Unrestricted funds £ 39,592 - 6,255 45,847 - - - 430 17,441 40 480 18,391 200 - - 200 43 - - - 43		Restricted funds Endowment funds £ £ - - - - - - - - - - - - 750 - - - 750 - - - - - 2,170 - - - - - - - 2,170 - - - - - - - - - - - - - - - - - - - 2,920 - 2025/3				Total funds £ 39,592 - - 6,255 - 45,847 750 - 750 430 17,441 2,170 40 480 - - 20,561 200 - - 200 43 - - - 43 67,401 - 67,401	2024/3 Total funds £
Donations, legacies and similar income
Membership subscriptions	39,592							27,976
Donations								1,178
Legacies	-							-
Gift Aid	6,255							5,461
								-
Sub total	45,847							34,615
Grants
Donations given for specific purposes	-							162
equipment	-
Sub total	-							162
Fundraising events (gross)
Bridgewalk	430							1,446
Activities	17,441							24,989
Moggerhanger fundraising								2,155
Renhold Fundraiser	40							350
AGM Fundraiser	480							27
Sale of hats								576
ICS								505
Sub total	18,391							30,048
Scout hut income
Hire of building	200							15
Hire of equipment	-							-
Other Scout hut income	-							-
Sub total	200							15
Investment income
Bank interest	43							39
Building Society interest	-							-
The Scout Association Short Term Investment Service	-							-
Other investment income	-							-
Sub total	43							39
Total Gross Income Asset and investment sales, etc. Total receipts
	64,481		2,920					64,879
	-		-		-		-	-
	64,481		2,920		-
	64,481		2,920		-		67,401	64,879

LT700003 July 2021)

1 of 3

Putnoe Scout Group (Charity no. 272118) Receipts and Payments Account

			Year start date	Year start date	Year start date	Year start date	Year end date 31/03/2025	Year end date 31/03/2025
	For the year from		01/04/2024		To		31/03/2025
Receipts and payments
Payments	Unrestricted funds £ 14,135 1,622 1,630 375 777 2,045 2,145 389 5,950 46 70 2,787 2,359 525 356 1,211 36,422 - 30,998 30,998 67,420		Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - 750 - - - - - - - - - - - - - - 750 - - - - - - - - - - 750 - 2025/3				Total funds £		2024/3 Total funds £
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)	14,135						14,135		22,465
Youth programme and activities							-		-
Adult support and training	1,622						1,622		1,800
Rent	1,630						1,630		1,522
Water and Sewerage	375						375		361
Electricity and Gas	777						777		419
Insurance	2,045						2,045		1,949
Repairs and Renewals	2,145						2,145		1,092
repairs & exps st andrews	389						389
Materials and equipment	5,950						5,950		8,254
Printing and photocopying	46						46		281
general exps	70						70		-
Riffle shooting curtains									162
Uniforms and badges	2,787						2,787		3,839
bank fees	2,359						2,359		2,256
internet	525						525		529
fire service and costs	356						356		685
OSM / Quickbooks subs	1,211						1,211		1,084
Sub total	36,422						36,422		46,698
Fundraising expenses	-
exceptional exps St Andrews							-
oddball							-		976
							-		2,155
							-
Activities	30,998						30,998		29,456
Sub total	30,998						30,998		32,587
Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end
									79,285
	-		-		-		-		-
	67,420		750 2,170 - - 2,170		- - - - -
									79,285
	- 2,939		2,170		-		- 769		- 14,406
	-		-		-		-		-
	13,233		-		-		13,233		27,639
	10,401		2,170		-		12,464		13,233

LT700003 July 2021)

2 of 3

Putnoe Scout Group (Charity no. 272118) Receipts and Payments Account

For the year from

Year start date

01/04/2024 To

Year end date

31/03/2025

Statement of assets and liabilities at the end of the year

2025/3

Unrestricted funds £ Cash funds Bank current account 12,464 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 12,464 (agree balances with receipts andpayments a/c) agreement error Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	Unrestricted funds £ Cash funds Bank current account 12,464 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 12,464 (agree balances with receipts andpayments a/c) agreement error Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	Unrestricted funds £ Cash funds Bank current account 12,464 Bank deposit account - Building society account - The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 12,464 (agree balances with receipts andpayments a/c) agreement error Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Land and buildings - Motor vehicles - Scouting equipment, furniture etc - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	Restricted funds £ - - - - - - agreement error - - - - - - - - - - - - - - - - - - - - - - 202	Endowment funds £ 5/3	Total funds £ 12,464 - - - - 12,464 ok - - - - - - - - - - - - - - - - - - - - - -	2024/3 Total funds £
				-		13,233
				-
				-		-
				-		-
				-		-
				-		13,233
				ok		ok
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
				-		-
Total net assets	12,464		-	-	12,464	13,233

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 28 January 2026

and signed on their behalf by

on their behalf by 2026
	Signature	Print Name
		Graeme Molloy Chair
		Nicola Smith Treasurer

LT700003 July 2021)

3 of 3

Independent Examiner's Report to the Trustees of the Putnoe (Bedford North)

Scout Group

I report on the accounts of the Group for the year ended 31 March 2025 which comprises of a Receipts and Payments Account and a Statement of assets and liabilities.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination][1] .

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name:

Suzanne Goodson BSc FCA – For and on behalf of Wright Connections Limited

Qualification: CHARTERED ACCOUNTANT

Address: BEDFORD I-LAB, PRIORY BUSINESS PARK, STANNARD WAY, BEDFORD, MK44 3RZ

Date:

29/01/2026