# **Our Lady’s Roman Catholic Combined School Parent Teacher Association** **Annual report and financial statements for the Year ended 31 July 2022** **Registered charity number: 272067** Our Lady’s Roman Catholic Combined School Parent Teacher Association Annual report and financial statements For the year ended 31 July 2022 |**Contents**|**Page**| |---|---| |1 - Officers and Advisors|3| |2 – Objectives of the Parent Teacher Assocaition|4| |3 – Fundraising and events organised|4 - 5| |4 - Financial statatements|6 - 7| |5 - Report of the independent examiner|8| Page **2** of **9** Our Lady’s Roman Catholic Combined School Parent Teacher Association Annual report and financial statements For the year ended 31 July 2022 ## **1. Officers and Advisors** The Association was registered with the Charity Commission on 13 October 1976 and is governed by its constitution. The following persons were elected at the AGM & EGM to oversee the running of the association during the year were as follows:- **----- Start of picture text -----**
Sharon Dodd (Chair) Resigned – 18 October 2022
Nicola Brown (Vice Chair) Resigned– 18 October 2022
Marine Qasam (Treasurer) Resigned– 18 October 2022
Elizabeth McCarthy (Secretary) Resigned– 18 October 2022
Dave Tanasescu (Chair) Elected – 18 October 2022
Resigned – 2 February 2023
Tina O’ Brien(Secretary) Elected – 18 October 2022
Jessica Roberts (PTA Committee Elected – 18 October 2022
member))
Sheena D’Souza-prabhu Elected – 18 October 2022
(Treasurer)
Laura Kriesel (Chair) Elected – 2 February 2023
**----- End of picture text -----**
As well as the above, the association has two representatives from each year group who help organise and run fundraising events. ## **Registered office** Our Lady’s Catholic Primary School, Chesham Bois, Amersham, HP6 5PL. ## **Bankers** HSBC, 181 High St, Berkhamsted HP4 3HQ ## **Independent Examiner** Kate Rushton Page **3** of **9** Our Lady’s Roman Catholic Combined School Parent Teacher Association Annual report and financial statements For the year ended 31 July 2022 ## **2. Objectives of the PTA** Our Lady’s Roman Catholic Combined School Parent Teacher Association (‘the PTA’) is a registered charity run by a committee elected each year at the Annual General Meeting, held in the Autumn term. All parents or guardians of children at the school are members and it is dependent on a continuous cycle of parental involvement. The objective of the PTA is to advance the education of the pupils at the School by providing and assisting in the provision of facilities for education (not normally provided by the Local Education Authority) and as ancillary thereto and in furtherance of this objective the Association may: - Foster more extended relationships between the staff, parents and other associated with the School; and - Engage in activities which support the School and advance the education of the pupils attending it. ## **3. Fundraising and events organised** A number of events were organised during the year for the staff, parents, children and others associated with the school to enjoy. - Fayres – two traditional school fayres were held during the year; the Hollyberry Fayre held in December. The fayre had a variety of stalls with games, refreshments, toys/gifts to buy, a candlelit performance from the school choir. In addition, the PTA held a summer fayre entitled ‘The Strawberry Fest’, which included two BBQ’s, refreshments, games, face painting, bouncy castle and live music performances. - Voucher Scheme – parents/families associated with the school are given the opportunity to purchase a store gift card and in return the PTA receives commission. This scheme is our top fundraising item. - Children’s Friendship Disco – this year we held the children’s disco in October & February. This event gave the children an opportunity to mix in an informal social setting for KS1 and KS2. - Cake sales – throughout the year, each class hold a cake sale. This is a great fundraiser event and a real treat for the children at the end of the school day. The PTA is incredibly grateful to those parents who bake and supply cakes for these events. - Christmas & Mothers day gift room – Children were able to select a pre-wrapped gift, which was ready for giving to their parents for Christmas and to their mother’s on Mother’s Day. - International Day was held in May. It is one of our most well attended events and showcases our school’s diversity and welcoming community. We also brought in an outdoor circus company who provided circus skill workshops during the day and ran a performance in the evening. Page **4** of **9** Our Lady’s Roman Catholic Combined School Parent Teacher Association Annual report and financial statements For the year ended 31 July 2022 - Other fundraising items – funds were also raised from the sale of second-hand uniform sales. The PTA also provided refreshments at various school performances. ## **4. Use of funds** The funds raised during the year contributed to the purchase of the reception and KS1 Playground equipment. ## **5. Financial statements** Details of funds raised, expenses and funding provided are given in the financial statements which are attached. These have been independently examined by Kate R. ## **6. Reserves policy** The PTA aims to hold enough reserves to enable it to meet any outstanding commitments and continue to hold fund raising events. Page **5** of **9** Our Lady’s Roman Catholic Combined School Parent Teacher Association Annual report and financial statements For the year ended 31 July 2022 |**Receipts andpayments**|||| |---|---|---|---| ||**Notes**|**2022**|**2021**| |||**£**|**£**| |Incoming receipts from fundraising||26,386|16,662| |Costs associated with fundraising||(6,614)|(4,745)| |Funding provided||(32,241)|(8,000)| |**Net receipts/(payments)**||**(12,469)**|**3,917**| |Total funds brought forward||16,380|12,463| |**Total funds carried forward**||**3,911**|**16,380**| |**Assets and liabilities**|||| |||**2022**|**2021**| |||**£**|**£**| |Debtors|1.|5,333|6,694| |Cash at bank and in hand||22,131|11,493| |Stock||0|0| |**Assets**||**27,464**|**18,187**| |Accruals|2.|(23,553)|(1,807)| |**Liabilities**||**(23,553)**|**(1,807)**| |**Net Assets**||**3,911**|**16,380**| ## **Note 1** Voucher scheme commission owed for summer term = £2,310 Voucher scheme residual float = £2,900 ## **Note 2** KS 1 Playground Equipment = £23,553 Page **6** of **9** Our Lady’s Roman Catholic Combined School Parent Teacher Association Annual report and financial statements For the year ended 31 July 2022 **----- Start of picture text -----**
Our Lady's Roman Catholic Combined School - Parent Teacher Association
Details of funds raised and used during the year 1 August 2021 - 31 July 2022
Fundraising activities Income Expenditure Profit /Loss
Voucher scheme 7,011 (94) 6,917
Discos 2,428 (926) 1,502
Reception BBQ - (173) (173)
PTA Coffee Morning 244 0 244
Cake Sales 414 0 414
Car Park Raffle 835 (13) 822
Second hand uniform sales 534 (32) 502
Bingo 942 (384) 557
Xmas Jumper Exchange 33 0 33
Mother’s Day gift room 970 (330) 640
Masked Reader 271 (3) 268
International Day 1,007 (1,149) (142)
Xmas Secret Gift Room 720 (419) 301
Xmas Raffle 970 (15) 955
Calendar 640 (394) 246
Advent Candles 432 (6) 427
Race Night 51 (100) (49)
Bank interest 0 0 0
PTA Donations 526 (5) 521
Frozen Fridays 670 (155) 515
Jubilee Tea Towels 688 (501) 187
Jubilee Photos 225 (3) 222
Strawberry Fest 3,849 (780) 3,069
Sports Day 540 (59) 481
Summer Boogie 1,340 (815) 525
Year 6 Performances 327 0 327
Easy Fundraising 539 0 539
Amazon Smile 181 0 181
Bucks CC Fees - Lottery License (20) (20)
PTA Resources (59) (59)
Parent kind Subscription (116) (116)
Bank charges (65) (65)
26,386 (6,614) 19,772
Total fundraising profits 19,772
School donations
KS1 New Playground Equipment (31,462)
Year 6 Leavers Expenses (619)
Ice Lolly Van (160)
Total school donations (32,241)
Transfer to reserves (12,469)
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