- + ## **GREAT HOUGHTON PLAYING FIELD ASSOCIATION CHARITY REGISTRATION NUMBER: 272060** **Annual General Meeting : 29[th] April 2025 - Chairman’s Report** ## **Introduction** I would like to welcome everyone to the 2025 AGM of Great Houghton Playing Field Association (GHPFA) and would point out that this AGM covers the activities of the GHPFA for the 2024 calendar year (our financial year). At the May 2024 Committee Meeting, Angus Buglass was elected Chairman and Bill Hart was elected both Secretary and Treasurer. I would like to thank Terry Burnham (our previous Treasurer for many years) for all her help during 2024 in helping us sort out the necessary transfers of our banking facilities with both Lloyds Bank and the Skipton Building Society. ## **Committee Changes** After all the committee changes we experienced in 2023, I’m pleased to say that we have not had any changes during 2024 and it has been a pleasure to work with everybody in such a positive manner all year. ## **Playing Field** The GHPFA is responsible for the maintenance/cutting of the playing field itself. I would like to thank GHCC in particular, for all the help they give me in carrying out this work. Discussions continued throughout 2024 between the GHPFA and the AWA concerning major work to be carried out by AWA in the Village Hall Car Park. As you know, the work began and was then stopped by the AWA, causing considerable inconvenience to all our users. The work was eventually carried out in January 2025 and will be reported separately at this AGM. The Tennis Court is managed and maintained by the GHPFA and is a thriving part of the Playing Field landscape – this is very much down to Nicky’s efforts and I would like to thank her for all the work she puts in to ensuring the success of the Tennis Club. During 2024 we made the decision to cut down all of the leylandii at the Leys Lane side of the tennis court as this was beginning to have a detrimental affect on using the court. ## **Children’s Play Area** In June 2024, the annual RoSPA approved inspection of the Children’s Play Area took place and only minor actions were required – this was not unexpected after spending well over £8k on the play area in 2023. ## **Village Hall** We continue to have a contract with Forrest Commercial Cleaning Ltd to provide cleaning services to the village hall – cleaning is usually carried out once a week on Mondays. The village hall is the Polling Station for Great Houghton and during 2024 there were two election days (PFCC Election and General Election). On these days the hall is unable to be used for any other purpose, but on the plus side we received £650.00 hire charge for each election day. A number of key events were organised by the GHPFA during 2024. These included the return of Mikron Theatre in June, a Halloween Event at the village hall for youngsters, the annual Bonfire Night celebrations and in December, for the first time, we held a Christmas Panto (Beauty and the Beast). All of these were incredibly successful and I would like to thank the very large number of people involved in making these events happen, especially the GHPFA Trustees and all the willing volunteers from our many user groups. We were delighted that Northamptonshire Police used the village hall as a training centre throughout 2024 and we hope will continue to use our facilities in the future. ## **User Groups** We are committed to providing the maximum support we can to all of our user groups, many of which are represented on the GHPFA Committee and play a key role in the management and operation of the village hall and playing field. We did not increase hire charges in 2024 for either our regular users or for any one-off hirer of the facilities and we know that this was much appreciated. Hire charges will be reviewed at the first meeting of the new GHPFA Committee in May 2025 and we would hope to keep any increases to a minimum or possibly none at all. ## **GHPFA Finances** Our Treasurer, Bill Hart, will present the 2024 figures to the AGM – our total income was **£44,132.00** with total expenditure at **£35,318.00** leaving a surplus for the year of **£8,814.00** – I would like to thank Bill for his help in putting together the 2024 figures and for liaising with our auditor, Frank Brett, who has once again done a fantastic job in producing his independent report on accounts that has to be submitted to the Charity Commission. These figures show a significant turnaround from 2023, where the amended results showed a deficit of £9,343.00 and are even more impressive when one considers that the GHPFA Committee made a decision not to increase hire charges in 2024 – indeed, some hire charges were reduced. ## **Management and Operation of the Bar** I would like to emphasise to all villagers and anyone else hiring our facilities, that the Village Hall are licensed premises and we are bound by all relevant licensing legislation. In addition, the GHPFA General Committee and Bar Committee are liable for the proper management and operation of the bar and I would particularly like to thank my support team for the work they do in helping me operate the bar. ## **Village Hall Development Strategy** The reconfiguration of the village hall has been placed on hold as we review both the feasibility and desirability of the redevelopment project with the Great Houghton Parish Council (the owners of the building). ## **Conclusion** I would like to thank everyone on the GHPFA Committee for all their hard work and support during 2024. It has been a year of consolidation and we remain in a very strong position, however, we know that we need to attract more volunteers from the village, with new ideas, who can help us to continue to thrive in the coming years. **Angus Buglass : Chairman, Great Houghton Playing Field Association** **29 April 2025** CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from ?J2v Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Recei Bar Hall Grants Ton-up Club Tennis Bonfire Night Tea Dancelshort Mat Bowls Other Sub total (Gross income for AR) ts 6,835 3,772 19,514 19,514 2,140 1,162 6,069 5,402 9,846 2,140 1.162 6,069 5,402 9,846 1.560 1,475 7,242 5,375 9,806 44,132 44,132 36,065 A2 Asset and investment sales, (see table). Sub total Total receipts 44,132 44,132 36,065 A3 Payments Bar Hall - including Maintenance Insurance 6,874 5,217 4,732 519 7,530 1.137 6,874 5,217 4,732 519 7,530 1,137 5,609 4,524 4,358 701 8,022 960 3,916 9,843 7,475 45,408 cences Utslthes Telephone Children's Play Area / Tennis Club Field Other Payments 2,104 7,204 35,318 2,104 7,204 35,318 Sub total A4 Asset and investment purchases, (see table) Sub total Total payments 35,318 35,318 45,408 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 8,815 8,815 9,343 62,751 71,566 62,751 71,566 72,095 62,752 CCXX R1 accounts (SS) 1 J02r2025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details B1 Cash funds Uoyds Bank + Cash 16,453 Natsionwide Building Society Skipton building Society 55,112 Total cash funds 71,565 (agree balance8 wlh recelpt8 and payTnents account(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ B2 Other monetary assets Fund to which asset belon Current value tlonal Cost (optional) B3 Investment assets Fund to whlch asset belon Current value optlona Cost (optional) B4 Assets retained for the charity's own use Fund to which Ilabili relates Amount due tlonal When due tlonal) Dptails B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) 1 W02r2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl members of Great Houghton Playing Field Association On accounts for the year ended 31st December 2024 Charity no (if any) 272060 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no m terial matters have come to my attentio In connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Date: y- t-202f Independent examiner's statement Signed: Name: Relevant professional qualification(s) or body (if any): Address: 12A 611?/ A/,Ii? R Il nl IER October 2018 Section B Dlsclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to dlsclose. IER October 2018