**GREAT HOUGHTON PLAYING FIELD ASSOCIATION** **Annual General Meeting : 11th April 2023 Chairman’s Report** ## **Introduction** I would like to welcome everyone to the 2023 AGM of Great Houghton Playing Field Association (GHPFA) and would point out that this AGM covers the activities of the GHPFA for the 2022 calendar year (our financial year). 2022 saw us finally see the back of all of the Covid restrictions that had so damaged the operation of the village hall and playing field in the previous two years. On behalf of the GHPFA Trustees I would like to thank all of our users (especially our regular user groups) for their patience and understanding during the last two years and we all look forward to much better times ahead. At the May 2022 Committee Meeting, Bill Hart was elected Chairman, Chris Carr elected Secretary and Terry Burnham elected Treasurer. ## **Committee Changes** During the year Kieran Lane replaced Colin Skevington on the GHPFA Committee as the representative member for Great Houghton Cricket Club. There were no other changes to the Committee. ## **Playing Field** The GHPFA is responsible for the maintenance/cutting of the playing field itself. Many thanks to Angus and GHCC for carrying out the work. The purchase of two metal storage containers (one for use by SCA Junior Football and the other by GHPFA) took place during the year – these were installed next to the Tennis Court and have made a significant improvement to the storage capacity for all users. Many thanks to all involved and in particular to the Great Houghton Parish Council – the GHPC paid for one of the containers and for the delivery of both. In July, outside contractors were brought in to clean and carry out remedial works to the Tennis Court. Discussions continued throughout 2022 between the GHPFA and the AWA concerning major work to be carried out by AWA at the Playing Field. This has turned into something of a saga, but we now hope the works will be carried out during April 2023. The work will involve temporarily closing a significant section of the carpark and as part of the negotiations with AWA, a number of additional parking spaces will be provided on the playing field adjoining the Children’s Play Area. ## **Children’s Play Area** In June 2022, the annual RoSPA approved inspection of the Children’s Play Area took place. Although all the play equipment was deemed to be satisfactory for continued use, it is apparent that certain remedial work will need to be carried out in 2023. In addition, during the year considerable efforts were made to arrange fencing work to extend the play area and “capture” the play equipment currently sited outside the existing boundary fence. _(This fencing was finally installed in March 2023)._ ## **Village Hall** During the year, all the changing rooms were repainted and new shower heads installed. A number of key events were able to be staged during 2022 following cancellations during the Covid period. These included events surrounding the Queen’s Jubilee in June, the return of Mikron Theatre on the same holiday weekend and the Village Christmas social event on 17[th] December. In addition, the Bonfire Night celebrations in November were probably the most successful ever and resulted in a profit of just over £4,500. I would like to thank the very large number of people involved in making these events happen and making them so successful, especially the GHPFA Trustees and all the willing volunteers from our many user groups. ## **User Groups** During 2022, the GHPFA Trustees decided to cease adult football at the playing field for at least one full season and concentrate on supporting junior football (both boys and girls) for the foreseeable future. We appreciate that many of our regular user groups are experiencing difficulties with both membership and finances at the current time – the GHPFA is also having to face the same issues. Nevertheless, we are committed to providing the maximum support we can to all of our user groups. ## **GHPFA Finances** Our Treasurer, Terry Burnham, will present the 2022 figures to the AGM – our total income was £39,673.66 with total expenditure at £39,785.05 leaving a small deficit for the year of £111.39 – we continued to benefit during 2022 from certain Covid grants and allowances made available to the GHPFA and I would like to thank both Chris and Terry for their fantastic efforts in keeping on top of these often difficult to understand grant offers and applications. However, we expect that 2023 will be a more difficult year financially for the GHPFA – the cost-of-living crisis has hit us all and combined with a number of large financial outgoings (eg. the Children’s Play Area) the new GHPFA Committee will need to revue all of the hire charges that currently apply to users of the facilities. ## **Management and Operation of the Bar** I would like to stress once again, to all villagers and other people hiring our facilities, that the Village Hall are licensed premises and we are bound by all relevant licensing legislation. In addition, the GHPFA General Committee and Bar Committee are liable for the proper management and operation of the bar and a massive thank you to Angus and his support team for the work they do in operating the bar. ## **Village Hall Development Strategy** The reconfiguration of the village hall remains a strategic objective of the GHPFA and of course this means liaising closely with the Parish Council as owners of the building. During the year, the Parish Council gained the necessary approvals from West Northants Council for the proposed reconfiguration work. However, the GHPFA has held back from requesting up to date quotations for the work as we review the charity’s overall financial position. ## **Conclusion** I would like to thank everyone on the GHPFA Committee for all their hard work and support during 2022. We continue to be in a healthy position financially, but we do have issues regarding attracting more volunteers, especially when it comes to the onerous roles of bookings, bar operations and financial control. We continue to try and find new volunteers but it is a difficult task – we are committed to reducing the burden that we place specifically on Chris Carr, Angus Buglass and Terry Burnham. I want to thank them again for the enormous amount of time they devote to managing and operating the facilities at Great Houghton to the benefit of us all. **William R Hart : Chairman, Great Houghton Playing Field Association** **11 April 2023** ## **GHPFA AGM 2022** ## **1 Bank Balance as at 31/12/2022** £8,925.06 Lloyds Bank Account (Current Account) £62,695.44 Skipton Building Society (Savings Account) £200.00 Float £71,820.50 Total Balance ## **2 Income for the Year** £588.52 Interest on Skipton Building Society £39,085.14 Hall and Hire Fees £39,673.66 Total Income ## **3 Expenditure for the Year** £39,785.05 Expenditure ## **4 Income vs Expenditure for the Year** (£111.39) Deficit ## **5 Income/Expenditure Highlights for the Year** Largest Income Source £5,932.97 Bonfire Night £5,498.50 General Hall Hire Largest Expenditure Source £3,581.21 Hall Insurance £2,023.50 Tennis Club From." Fr￿k Brett Date". 29A13a023 To". Chris Rv. Great Houohton Playing Associ%titits- Accollnts 2022 Ftl c.hris, the accounts are return￿ bmitb. I have no dwbi that yow Treasurer reports to thE Conirnittee helshe will highlight various &spect& ljust feli it riJt that I should comment on a few thing5. There is a sum of £305.92 showing as oxtt5￿lld1Ag expenditure. I believe that this has actually beet] paid under reference 221E/IO59 on ?5 Octobet. and has c]eared the bank thleMe￿t. I haye therdore treated as ha￿Tr￿￿ been paid and not as oiilstanding. When y(w Iwk at the attad)ed Receipts and Pa)'ments R￿)￿ the amounts Sho?￿ againsi'other. in both R￿eipts and Payments seeRns hioJ. birstly there is i)nly limit¢d space on the fonn, secondly I've tried to use the same headings &slast tillje f(r conwison pu4)ow. but this is not a1￿yS possible. As far as the tn¢ome is ¢oncerneiL the C.ritht and Art Grw make up athird of the Other Inco]lle, then there is a host of smaller itwns wlTrich ac£(Mtsrt f<>r anoth￿ thir¢1 so although it look5 a little (x]d it is fidly accounted f(￿. The Payments . there is a miscd1ane￿S item of £4.0(M) ID )OUT aC￿￿ll￿ wbich accounts f(Y 4￿/• of the 'Other' figure. and another £3.(W fr¢}￿ a host<)fSm￿1er items. With an organisation lftke ywrs there is no getting awa) from these large'other. item IrK CHARITY COMMISSION,, | FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesj membets of Great Houghton Playing Fiekl Assoliation On accounts for the year ended 31" De￿mber 2022 Charity no {rfany) 272060 Set out on pages 1&2 I report to the trustees on my examination of the ac￿urrtS of the atrxive charity (?he TNst°) for the year ended 3111212021 Responsibilities and As the chanty trusiees of the Trust, you are responsible for the preparation basis of report of the a¢xounts in ￿rdan￿ with the requirements of the Chaiities Act 2011 Clhe ACY). I report in respect of my examination of the Trusvs accounts carried out under sedion 145 of the 2011 Act and in carying out my examination. I have fdlowed the ap￿iCable Directions given by the Charity Commission under seclion 145(5Xb) of the Act. I have cnmpleted my examinatÉon. I confirm that no material matters have corne to my attention (other than that disclosed beiow ") in connection with the examination which gives me ￿use to believe that in. any material resped: accounting re￿)rdS were not kept in attordance wtth section 130 of the Act or the accounts do not &C4)rd ￿￿th the acEounting reo)rds Independent examiner's statemer¢t I have no (X)n￿MS and hake corrE acn)ss no other matters in connection th the examination to whith attention should be drawn in order to enable a proper understanding of Ihe ac¢))unts to tE reached. . Please delete the words in the brdd(ets rfttEy do not apply. Signed: I k-.:<. 22-2-21 Relevant professional qualification(s) or body (rfany): A￿d￿SS. 23./ Jgr//4•ryrX 4 /VAfJ J IER October 2018 ection B Disclosure Only c£)mplete rf the examiner needs to highlight matters of o)ncem (s* CC32, Independent examination of thartty ￿nts. directions and guidance for examiners). Give here brief detsils of any items thatthe examinerwishes to disclose. IER October 2018 CHARITY COMMISSION FOR ENGlitNO AN'O IIAIES Receipts and payments accounts CC16a For the period from To Section A Receipts and payments Unrestricted funds Restricted fund Endowment nds Toial funds Last year lothe Dearest£ trjthe neatÈst£ fr)the r*aTest£ to the neare5t£ A1 Receipts Bar Ha Grants Ton-up Tennis 8onfiFe Kbighl Ted Dan¢èlShortMat B(h other Sub total(Gross FncoffE for AR) 9.180 9,180 1.671 3,191 18.802 20 2,045 1.511 4974 9211 6.162 9.211 38.￿1 34981 37,439 A2 Asset and investment sales. (see tablÈl- Sub total 33.981 981 37N39 A3 Payments Bar H311- Induding Mantenan Insuran¢e L￿enceS 7.652 3.197 3.581 570 5.100 1985 2.040 2,658 319 4.402 756 1197 370 Tdephone Tennis F*ld Other PayIn￿ts &&34 240 10,290 240 10290 674 5.971 19.805 Sub total A4 Asset and investhjent purchases, (seè tabk) Sub total 34,660 19,805 Net of receipts/(payments) A5 Traftsfers be￿#￿ lunds A6 Cash funds last year end Cash funits this year end 4321 4A21 17,634 67,774 71095 67.774 72,09S 50.141 67,775 CCXX Rl {SSI 2WOI12023 Section B Statement of assets and liabilities at the end of the period Unrestricted fvnds tOTwre5t£ Restricted fvnds io nearest£ Endowment funds to nearest£ 81 Cash funds LbyYkBank + Cash BuA(Ing Sry• 61895 Total cash funds 72.09$ Endowmènt fvn￿S lo neatest£ funds funds to nearest£ Fund tDwhKh CostloptsoTral) Cutrentvalve otaional B3 Investment assets Fund toYhi¢h Cost loptonaQ Currentvalue ona B4 Assets retalned forthe harity's own use Fund towhich due gptK>naD al> BS Llablllties &gned by one ortsw) trusteeson behalf of 811 the trustees Date of rova &gnature Print Name CCXX R2 accounts ISS) 88 ¢71 000 0000 00 00 o (y Lry Oor Q Ln