# **Lustleigh Village Hall Trustees’ Annual Report and Accounts For the year ended 31[st] December 2024** **Registered Charity no: 272038** Lustleigh Village Hall Trustees’ Report Year ended 31[st] December 2024 The Trustees have the pleasure in presenting their annual report and accounts of the charity for the year ended 31[st] December 2024. ## **Reference and Administrative details** **Charity name** Lustleigh Village Hall **Charity number** 272038 **Address** Lustleigh Village Hall Lustleigh TQ13 9TA **Trustees** Susan Clark Huw Davies-Evans Jeremy Hepworth Karen Murrell Henry Reddaway Sarah Vantreen Rod Wallace Capt. Patrick Barker (resigned 3 April 2024) Anna Barczak (resigned 6 August 2024) **Independent Examiner** Fiona Stancombe FCA 6 Wilton Crescent London SW19 3QZ 1 Lustleigh Village Hall Trustees’ Report Year ended 31[st] December 2024 ## **Objectives and activities** ## **Charitable purpose** Village hall for the use of the inhabitants of the parish of Lustleigh, Devon without distinction of political, religious or other opinions with the object of improving the conditions of life for such inhabitants. ## **Main activities of the charity** The main activity of the charity is the provision and maintenance of a village hall in the village of Lustleigh, Devon. The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **Achievements and performance** As another year goes by, the trustees would like to express their sincere gratitude to all parishioners and village organisations who continue to support and use the village hall, ensuring it remains a vibrant hub at the heart of our community. We extend special thanks to Patrick and Anna, who stepped down as trustees during the year. The dedication of our trustees, who volunteer their time freely, is essential to the successful running of the village hall. Patrick served as a trustee for over 20 years and played a key role in making the hall more environmentally sustainable through the installation of solar panels and an air-source heat pump. The trustees also wish to thank the Lustleigh Entertainment and Arts Project (“LEAP”), a sub-committee of the charity, for their continued efforts in bringing outstanding arts events to the village. Funds raised from these events allowed us to install a permanent projector in the main hall, a valuable addition that will greatly benefit the village hall. We also received a generous grant of £3,000 during the year, for which we are truly grateful to the Lustleigh Village Show. This funding was used for essential maintenance, including Velux window repairs. With our current level of income, combined with careful financial management, we have been able to maintain the hall to a high standard, ensuring it remains a wellkept and welcoming space for the community. 2 Lustleigh Village Hall Trustees’ Report Year ended 31[st] December 2024 ## **Financial review** The charity had a surplus in the year of £4,555 (2023: £135). As at 31 December 2024 the charity had cash reserves of £38,974 (2023: £34,419). ## **Reserves policy** It is the charity’s priority to ensure that it remains on a strong financial footing and does not commit funding beyond its financial capabilities. The charity aims to maintain reserves of 6 months expenditure to ensure business continuity in the event of an unexpected drop in income or other unforeseen circumstances. The charity has no funds which are materially in deficit. The trustees consider that the charity has sufficient reserves as at 31[st] December 2024 to meet the ongoing liabilities of the charity. No funds were held as custodian trustees on behalf of others (2023: none). ## **Structure, Governance and Management** Lustleigh Village Hall is constituted under a Trust Deed dated 10[th] August 1976. The charity is administered by a Management Committee who are the charity trustees. The Management Committee consists of five elected members and up to eleven representative members appointed from village organisations. All members are volunteers who retire annually but may be re-elected or re-appointed at the Annual General Meeting in April each year. In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. The Parish Council of Lustleigh is the custodian trustee of the trust property. The charity has no employees (2023: none). 3 Lustleigh Village Hall Independent Examiner's Report on the accounts Year ended 31 **[st ]** December 2024 ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the period ended 31 December 2024 set out on pages 5 to 7. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## �� ## **7[..,,. ] -lyJ 202S"** Fiona Stancombe FCA **4** ## Lustleigh Village Hall Receipts and Payments Year ended 31[st] December 2024 |||||**31/12/2024**|**31/12/2023**| |---|---|---|---|---|---| ||**Note**|**Unrestricted**|**Restricted**|**Total**|**Total**| |||**£**|**£**|**£**|**£**| |**Receipts**|||||| |Hall hire||16,494|-|16,494|14,305| |Fundraising income||299|2,116|2,415|3,888| |Grants||3,000|-|3,000|-| |Renewable Heat Incentive||967|-|967|755| |Feed-in Tariff||2,232|-|2,232|2,227| |Interest income||1,138|25|1,163|153| |Total Receipts|1|24,130|2,141|26,271|21,328| |**Payments**|||||| |Electricity||6,975|-|6,975|4,652| |Water||1,428|-|1,428|2,006| |Cleaning||2,408|-|2,408|2,562| |Insurance||1,189|-|1,189|1,061| |Licenses||300|-|300|176| |Telephony & internet||539|-|539|466| |Maintenance||5,330|-|5,330|7,141| |Capital spend||-|2,000|2,000|-| |Fundraising costs||-|1,546|1,546|3,130| |Total Payments|1|18,169|3,546|21,715|21,194| |**Net of receipts/(payments)**||**5,960**|**(1,405)**|**4,555**|**135**| |Transfers between funds|1|453|(453)|-|-| |Cash funds last year end||30,034|4,385|34,419|34,284| |**Cash funds this year end**||**36,447**|**2,527**|**38,974**|**34,419**| 5 Lustloigh Village Hall Statement of Assets and Liabilities Y88r ended 31st December 2024 3111212024 3111212023 Total Total Not8 Unrestricted Rostricted Cash funds Current account Deposit accounts Notice accounts Cash in Hand 652 5,519 30,166 110 652 8,046 30.166 110 3,983 30,321 2,527 115 Total Cash Funds 36,447 2,527 38,974 34,419 Proparty at Cost Village Hall building Fixturès and fittings 496,780 43,813 496,780 43,813 496,780 41,813 The village hall building and contents are insured for £1,251,250 and £69,382 respectively. The latest insurance valuation was carried out in September 2024. Approved by the Trustees on 10 February 2025 and signed on their behalf by.. Huw Davies-Evans Treasurer Lustleigh Village Hall Notes to the Accounts Year ended 31[st] December 2024 |**Note 1**|**Balance**||||**Balance**| |---|---|---|---|---|---| |**Restricted funds**|**brought**|**Income**|**Expenditure**|**Transfers**|**carried**| ||**forward**||||**forward**| ||**£**|**£**|**£**|**£**|**£**| |Arts programme|4,385|2,141|(3,546)|(453)|2,527| |**Total funds**|**4,385**|**2,141**|**(3,546)**|**(453)**|**2,527**| The village hall, through its sub-committee (LEAP), raises funds for the village hall from the hosting of arts events in the village such as plays, musical performances and film nights. All funds raised are used to support the village hall, specifically for projects and items relating to the arts. The fund transfer represents a share of the village hall operating costs attributed to the arts programme. |**Note 2**||| |---|---|---| |**Allocation of cash funds**|**31/12/2024**|**31/12/2023**| ||**£**|**£**| |Unrestricted (General)|9,447|30,034| |Unrestricted (Capital & major repairs)|27,000|-| |Restricted (Arts programme)|2,527|4,385| |**Total cash funds**|**38,974**|**34,419**| The Unrestricted (Capital & major repairs) fund is designated for village hall capital and major repairs which remains at the trustees’ discretion. 7