HARTPURY VILLAGE HALL ANNUAL REPORT & ACCOUNTS 2024-25
REPORT FROM THE CHAIR
This has been another successful year for our charity. Hartpury Village Hall is a popular venue both for regular and one-off events, with many hirers coming from outside the immediate village area. The income generated by such hirers helps significantly in terms of allowing us to keep our hire rates low for regular local groups and classes and to continue developing and investing in our facilities.
The start of the year more or less coincided with the completion of the new housing development in front of the village hall, although at the time of reporting a number of these new houses have still not been occupied. We responded by amending our terms and conditions of hire to try to reduce the risk of noise disturbance in particular and this appears to have been working satisfactorily.
After many years of procrastination we bit the bullet and made some modest amendments to the wording of our Trust Deed, which dates from 1960. The most significant changes concern the ways in which committee members (who are also trustees of the charity) can be appointed, increasing the proportion of members elected at the AGM and updating the list of local organisations with nomination rights. The changes have been signed off by the Charity Commission.
Our largest capital investment this year was in the installation of a solar panel and battery storage facility, with 80% of the total cost of nearly £13,000 covered by an infrastructure grant from the Forest of Dean District Council. This will lead to a considerable reduction in our annual energy costs in future years. We also invested £3,000 in new LED lighting in the main hall. More recently we have been working on a major plan to install artificial safety surfacing around the various items of equipment in the external play area, due for completion in May 2025. Almost half of the funding for this project has been provided by external grant funders, including Gloucestershire County Council, Hartpury Parish Council, the Gloucestershire Playing Fields Association and Hartpury University and College; £9,000 of this external funding has been received and included in the accounts for 2024-25, thereby rather flattering the financial surplus which appears in the accounts.
I would once again like to thank my fellow trustees and the many volunteers in the marquee team, the bar team and the grounds maintenance team, the 100+ club collectors and everyone who supports our work behind the scenes. A large part of the success of the charity is due to all your input. Thanks are also again due to Margaret and Richard Evans who ensure that the facilities are kept clean, tidy and well presented.
Ken Jollans, May 2025
HONORARY TREASURER’S REPORT
Business Current Account: Opening Balance 01/04/2023 £19269.42 Closing Balance 31/03/2024 £34533.74
The closing balance of the Business Current Account is much higher than last year due to unspent grants for the resurfacing of the play area which is currently being completed.
We are continuing to invest in the Flagstone platform for our funds that are not required for the day to day financial running of the village hall. We have the funds invested in fixed rate accounts that mature on a rolling basis of 6, 12 & 18 month terms. The balance at 31 March 2025 was £52227.00. This figure includes paid interest but not accrued interest.
The electricity costs are high due to the arrangement we had with the builders of the new houses and the way in which the direct debits came out of the bank and the reimbursement for electricity used received over the past 2 financial years. The installation of the solar panels and just our usage should see a reduction next year.
The committee have again continued to prioritise on going repairs and upgrades to ensure the village hall is maintained to the highest standard. We have been fortunate enough to receive grants to enable us to install solar panels and to carry out the resurfacing of the play area. We are very grateful for these because without this help, we would not have been able to complete these projects.
The Hallmaster booking system continues to work well, and I thank our hirers for their prompt payment of invoices.
My thanks to Peter Antill for auditing the accounts again this year.
| Deborah Siddle, Village Hall Treasurer May 2025 |
Deborah Siddle, Village Hall Treasurer May 2025 |
Deborah Siddle, Village Hall Treasurer May 2025 |
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|---|---|---|---|
| 100+ | CLUB REPORT AND ACCOUNTS | ||
| OPENING BALANCE | CASH | PRIZES APRIL-SEPTEMBER | £425 |
| INCOME: | SUBSCRIPTIONS (125 members) | £1,250 | |
| EXPENDITURE: | MONTHLY PRIZES (11 x £30) | -£330 | |
| SEPTEMBER BIG DRAW | -£275 | ||
| TRANSFER TO VILLAGE HALL | -£645 | ||
| CLOSING BALANCE | CASH | PRIZES APRIL-SEPTEMBER | £425 |
| COMMITTEE MEMBERS 2024-25 | |||
| Chair: | Ken Jollans (Elected) | ||
| Secretary | Gill Pett (Elected) | ||
| Treasurer | Deborah Siddle (Friends of Hartpury School) | ||
| Bookings Secretary | Susan Knox (Co-opted) | ||
| Other Elected Members | Victor Smith, Sheila Trail, David Zeal | ||
| Other Representative Members | Pauline Drury (Parochial Church Council) | ||
| Sylvia Gibbs (Line Dancing) | |||
| Susan Gregory (Health Walks) | |||
| Ronald Felgate (Hartpury Drama Group)* | |||
| Tasha Armstrong Godwin (Hartpury Drama Group)** | |||
| Rachael Watson (Parish Council) | |||
| Lynda Page (W.I.) | |||
| Other Co-Opted Members | Angela Adey, Bobbie Heaven |
*Resigned Dec 2024 ** With effect from Dec 2024
ACCOUNTS FOR YEAR ENDING 31st MARCH 2025
| INCOME Hire of Hall Alexander Technique Badminton Balance Classes Bowls Drama Group Election Fitness Classes Health Walks Line Dancing Parish Council Pilates Private Parties/Events Produce Market SupaStrikers Weddings WI Yoga Other Income Donations and Grants Bar Income 100 Club' Marquee Hire Village Events Investment Income Total Other Income Total Income EXPENDITURE Hall & Grounds - Cleaning Hall & Grounds - Improvements/Maint Hall & Grounds - Grounds Equipment Licences/Subs/Taxes Insurance Electricity Telecom Water Bar Purchases Other Total Expenditure Surplus/-Deficit |
2023-24 £ 516.25 990.00 388.75 936.00 1415.74 337.50 558.75 577.46 1000.00 579.38 668.00 11424.56 360.00 661.81 550.00 500.13 1585.83 23050.16 641.00 7242.83 635.00 1720.00 790.00 1442.64 12471.47 35521.63 2889.86 14823.34 2443.60 219.93 525.11 1338.74 3642.02 322.20 362.88 3529.09 1807.52 31904.29 3617.34 |
2024-25 £ 437.50 850.00 348.00 998.00 1233.21 390.00 527.07 634.34 210.00 250.53 538.32 13648.23 465.00 472.68 580.00 374.02 880.78 |
|---|---|---|
| 22837.68 20386.86 5304.09 645.00 1531.80 900.11 1018.19 |
||
| 29786.05 52623.73 3451.39 20218.23 713.80 0.00 791.56 1393.74 6527.20 439.29 379.23 2260.51 470.36 |
||
| 36645.31 15978.42 |
| MONETARY ASSETS At YEAR END NS Investment Account Santander Account Bank Current Account Cash in Hand Bar Stock/Float Flagstone Investments |
£ 358.78 277.74 19269.42 0 1134.70 51211.74 72252.38 |
£ 362.38 280.67 34533.74 0 827.01 52227.00 |
||
|---|---|---|---|---|
| 88230.80 |
SIGNATORIES