## Martock Youth Centre AGM ## 4[th] August 2025 Report from the Chair of the Youth Centre Management Committee During this past year the committee has continued to look after the maintenance of the youth centre and to support the delivery of youth work in Martock, provided by the Community Youth Project (CYP) and to accommodate the Army cadets. Following the decision last year to invest the building fund in the remodelling of the Youth Centre, plans were drawn up and submitted for planning permission. Following the quantity surveyor advising the Committee that the cost of refurbishment could equate to £600,000, the committee undertook a review of the hours the Centre was utilised for youth activities, income received and the potential for increased hiring to maximise income. This work was essential before a business case was developed for grant funding. The review identified that costs far exceeded income and that the nature and location of the building minimised the potential for increasing the income through broadening the appeal of the hiring appeal of the Centre. These risks are exacerbated through the building attracting a Grade II listing status with significant maintenance costs. A real concern of the Trustees and the Management Committee is that the running costs of the Centre are being met by drawing down on the substantial funds that have been provided by a donor for the specific purpose of a new build or refurbishment. It was agreed that this is unacceptable and did not conform with the purpose of the donations. To continue both the purpose and intent of the charitable trust, the Trustees and the Management Committee have agreed to work in partnership with Martock Parish Council to develop a community building which is suitable for youth activities. The preferred option for the Trustees and the Management Committee is to locate the building on the substantial Martock Parish Council Recreation Ground. This recreation ground has substantial facilities that are used for youth activities including, football, rugby and cricket pitches, a MUGA, skate board area, activity area and tennis courts. The Scout and Guides building is also located on the recreation ground. These facilities make it the ideal location for the location of a new facility. To achieve this goal and to avoid the continued drain on the funds, the Trustees and the Management Committee have decided to close and sell the Youth Centre. The sale, together with the monies held by the Trust will provide substantial funding for the new Centre. To this end, all parties that are currently using the Centre have been informed that it will close at the latest in April 2026 with the building being offered for sale in September 2025. Discussions are being held with the Scout and Guide Associations to temporarily locate the youth activities in the Scout and Guide building. The Trustees and the Management Committee will ensure that the provision of youth activities in the new Centre are enshrined in the Trust that manages the new facility. A joint task group has been formed with Martock Parish Council to take this work forward. Paul Harding Chair, Martock Youth Centre Management Committee 4h August 2025 Date: 2610412025 rime: 13:23:57 Martod( Youth Centre Profit and Loss Page: From: To: Month I, April 2024 M￿th 12, March 2025 Chart of Acroynts: Ywr to D)ts Sal Donab'ons 31,￿.[￿} 3,￿.00 1,104.00 4,615.22 267.41 31,500.00 3,IXIO.C() 1,104.C() 4,615.22 267.41 HI￿ of Hall Investment Income Other Income 41,386.63 41,386.63 Purchases Youth aub Suppl￿5 7,846.37 7,846.37 7,846.37 7,846.37 Dlr•rt ExpenwJ Cost of Equipment 469.00 469.00 Grom ProfftllLo•s): Overhead$ Heat, Ught and Power Telephone arKI Computer charyes Equlpment Hlre and Rerftal Repalrs & Renewals Cthnlng Inc Staff Premlses Costs Ir￿uran Bank Charges armd Interest Professlonal Fee5 AccountarLry Fees C(￿￿￿1t￿ Fees 33,071.26 33,071.26 2,812.21 8￿.01 423.50 5,877.99 3,(￿.22 467.21 4,419.20 9.25 6,993.00 219.60 2,812.21 89J.01 423.50 5,877,93 3,060,22 467.21 4,419.20 9.25 6,993.00 219.60 25,638.99 25,638.99 Net Profitl(Loss): 7,432.27 7,432.27 Date: 2610412025 Tlme: 13:23:23 Martoc* Youth Centre Period Trial Balance Page: To ￿TIOd. Month 12, March 2025 Name Debtors Contrd Accc*Jnt Uoyds Bank CurTent 1£ 7995 Uoyds Bank Current ￿ 2 - 2160 Det¥)slt Accourt 5898 Uoyds De￿t Accc4Jrt Credltors knunt Accru￿5 P.A.Y.E. Funds DOna￿On$ Rthed DI)nattOr￿ . Glaston Deblt 30.(K) 672.58 35,￿.10 10,846. 13 159,903.20 Cred iioo 1200 1205 1208 1210 2100 2109 2210 3200 4000 4011 4050 4700 4800 4850 5300 6050 7105 7106 7150 7350 7351 7352 7450 7500 7501 7502 7503 7604 7701 7902 7903 7904 712.21 72.00 25.80 198,299.73 30,￿0.00 1,500.00 3,9)O.CNJ 4,615.22 267.41 1,104. Investment Incorre other Income Hlre of Hall Y￿th Oub SWle5 Equlpmo)t E1￿tndty Gas Refurblshment arNI Repalrs Tdephone Fax 7,846.37 469.00 1,164.26 1,197.95 450.(K) 499.86 377.16 12.99 423.50 5,877.99 566.73 2,493.49 467.21 4,419.20 9.25 219.60 Computer ar¥J Sofva SUbsthp￿cfftS aThJ Uca Repalrs arKI Renthyals ¢Jeanlng aeanlrrfj - Stsff Insurdn Bank Charges Accountaro Fees Consultancy Fees Professlonal Fees 6,993.CQ 240 496.37 Totsls: 240 496.37 Date: 2610412025 rime: 13:23:57 Martod( Youth Centre Profit and Loss Page: From: To: Month I, April 2024 M￿th 12, March 2025 Chart of Acroynts: Ywr to D)ts Sal Donab'ons 31,￿.[￿} 3,￿.00 1,104.00 4,615.22 267.41 31,500.00 3,IXIO.C() 1,104.C() 4,615.22 267.41 HI￿ of Hall Investment Income Other Income 41,386.63 41,386.63 Purchases Youth aub Suppl￿5 7,846.37 7,846.37 7,846.37 7,846.37 Dlr•rt ExpenwJ Cost of Equipment 469.00 469.00 Grom ProfftllLo•s): Overhead$ Heat, Ught and Power Telephone arKI Computer charyes Equlpment Hlre and Rerftal Repalrs & Renewals Cthnlng Inc Staff Premlses Costs Ir￿uran Bank Charges armd Interest Professlonal Fee5 AccountarLry Fees C(￿￿￿1t￿ Fees 33,071.26 33,071.26 2,812.21 8￿.01 423.50 5,877.99 3,(￿.22 467.21 4,419.20 9.25 6,993.00 219.60 2,812.21 89J.01 423.50 5,877,93 3,060,22 467.21 4,419.20 9.25 6,993.00 219.60 25,638.99 25,638.99 Net Profitl(Loss): 7,432.27 7,432.27 Date: 2610412025 Tlme: 13:23:23 Martoc* Youth Centre Period Trial Balance Page: To ￿TIOd. Month 12, March 2025 Name Debtors Contrd Accc*Jnt Uoyds Bank CurTent 1£ 7995 Uoyds Bank Current ￿ 2 - 2160 Det¥)slt Accourt 5898 Uoyds De￿t Accc4Jrt Credltors knunt Accru￿5 P.A.Y.E. Funds DOna￿On$ Rthed DI)nattOr￿ . Glaston Deblt 30.(K) 672.58 35,￿.10 10,846. 13 159,903.20 Cred iioo 1200 1205 1208 1210 2100 2109 2210 3200 4000 4011 4050 4700 4800 4850 5300 6050 7105 7106 7150 7350 7351 7352 7450 7500 7501 7502 7503 7604 7701 7902 7903 7904 712.21 72.00 25.80 198,299.73 30,￿0.00 1,500.00 3,9)O.CNJ 4,615.22 267.41 1,104. Investment Incorre other Income Hlre of Hall Y￿th Oub SWle5 Equlpmo)t E1￿tndty Gas Refurblshment arNI Repalrs Tdephone Fax 7,846.37 469.00 1,164.26 1,197.95 450.(K) 499.86 377.16 12.99 423.50 5,877.99 566.73 2,493.49 467.21 4,419.20 9.25 219.60 Computer ar¥J Sofva SUbsthp￿cfftS aThJ Uca Repalrs arKI Renthyals ¢Jeanlng aeanlrrfj - Stsff Insurdn Bank Charges Accountaro Fees Consultancy Fees Professlonal Fees 6,993.CQ 240 496.37 Totsls: 240 496.37