Trustees’ Annual Report for the period
From 1[st] April 2024 To 31[st] March 2025
Charity name: Syderstone Village Hall (Known locally as Amy Robsart Village Hall)
Charity registration number: 271842
Objectives and Activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The trust property shall be held upon trust for the purposes of a village hall for the use of the inhabitants of the area within 2.5 (two and a half) miles from the Church at Syderstone in the county of Norfolk (hereinafter called the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and/or other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In planning the trusts activities for the year, we kept in mind the Charity Commissions guidance on public benefit by: Providing premises to provide local inhabitants with facilities for activities - these include: Book Club, Indoor Bowls, Arts &Crafts and Local History. Providing activities to improve village life – these include: Coffee morning, cinema, pop up pub and the village archive. Fundraising to support the maintenance of the village hall to allow it to fulfil its obligation under the trust deed – e.g. letting the premises for a village post office. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission by complying with the trust deed through providing facilities for the inhabitants of the area of benefit and by the maintenance of the building for their use. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | - |
| Policy on social investment including program related investment |
Para 1.38 | - |
| Contribution made by volunteers |
Para 1.38 | Volunteers make a key contribution to the work of the Amy Robsart village hall. Throughout the year numerous volunteers from the community have helped to maintain the building and supported the various activities undertaken in the village hall. |
| Other |
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 |
1. The charity has continued to provide a range of activities to the community during this period. This has included: A weekly Coffee Club, providing an opportunity for members of the village and visitors to meet and socialise, A weekly Arts and Crafts Group, A weekly Carpet Bowls club A monthly Local History Group and A monthly local cinema These events have been popular through the year. 2. This year these regular events have been joined by a weekly Seated Exercise class focused at less mobile residents, and by a series of Pilates classes. 3. The Amy Robsart Village Hall has also enjoyed increasing success with a series of“Pop |
Up Pub” nights. These have proved to be particularly popular with local residents and those from neighbouring villages. These are very valued in a village without a local pub.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
- |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | - |
| Investment performance against objectives |
Para 1.41 | - |
| Other | 1. Between January and March 2025 a significant number of the Management Committee resigned. In March 2025 the remaining members of the committee announced that they would also resign as from the 1stMay, and requested those interested in replacing them to be in post on the same day. 2. This Report has been complied by this new Management Committee, following the resignation of the previous Committee in May 2025 3. It is based on the information provided by the previous committee. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The balance in Trust’s accounts on 31stMarch 2025 was £56,237. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The main risk to the Charity is loss of income from letting the premises and fundraising activities. |
| Amount of reserves held | Para 1.22 | Funds of £6000 are held, within the above balance, to meet unforeseen expenditure. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern N/A
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
- |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | - |
| A description of the principal risks facing the charity |
Para 1.46 | - |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | 5 trustees, elected at the Annual General Meeting, by residents living within 2.5 miles of the church; Up to a total of 8 trustees (representatives) from qualifying groups , i.e. from those groups/organisations that regularly use the village hall, including 1 from Syderstone Parish Council and 1 from Syderstone St Marys Church; Up to 3 others co-opted by the trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
- Policies and procedures adopted for the induction Para 1.51 and training of trustees
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The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
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Relationship with any related Para 1.51
parties
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Other
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Reference and Administrative details
| Charity name | Syderstone Village Hall (Known locally as Amy Robsart Village Hall) |
|---|---|
| Other name the charity uses | Amy Robsart Hall |
| Registered charity number | 271842 |
| Charity’s principal address | The Street Syderstone Kings Lynn Norfolk PE31 8SD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| A. Names of the charity trustees who manage the charity (1 April 2024 to 31 March 2025) | ||||
| N C Little | Treasurer & Chair |
All year | By election at AGM by residents living within 2.5 miles |
|
| G Taylor | Vice Chair | Allyear | “ | |
| M Bateman | Resigned Dec 2024 | “ | ||
| A Taylor | Allyear | “ | ||
| G Garford | Resigned March 2025 | “ | ||
| T Chaloner | Allyear | Bowls Group | ||
| M Niemann | Resigned Feb 2025 | Local HistoryGroup | ||
| C Appleby | Resigned March 2025 | Arts & Crafts Group | ||
| F Woods | Resigned March 2025 | Book Club | ||
| J Carr | Resigned 3.1.25 | Co-opted byTrustees | ||
| S. Wood | Wef 30.5.24 to 13.2.25 | Parish Council Representative |
||
| K. Sharman | Wef 13.11.24 to 13.2.25 | Coopted | ||
| R. Brown | From Jan 2025 to Feb 2025 |
Coopted | ||
| J. Hennessy | Wef 13.11.24 to March 2025 |
Coopted | ||
| B. Names of the charity trustees who manage the charity (As at 25 January 2026) | ||||
| Stephen George Kidd |
Chair | 1 May 2025 | By election at AGM by residents living within 2.5 miles |
|
| Martin Niemann | Treasurer | 30 April 2025 | “ | |
| Rachel Louise Brown |
Secretary | 30 April 2025 | “ | |
| Michael John Parker |
Vice-Chair | 30 April 2025 | “ | |
| Martin Joseph Peter Bateman |
30 April 2025 | “ | ||
| Julie Parker | 05 June 2025 | Syderstone Local History GroupRep. |
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| SHEILA ROSEMARY RICHES |
05 June 2025 | Syderstone village archives rep. |
||
| TerryBrownbill | 18 June 2025 | Secondee | ||
| Iain Macrae Urquhart |
16 July 2025 | Secondee | ||
| NORMAN RICHARD RICHES |
16 July 2025 | Secondee | ||
| ANDREW DOUGLAS KNIGHT |
26 November 2025 | Syderstone Parish Council rep. |
– Corporate trustees names of the directors at the date the report was approved Director name
N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser N/A
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
-
Other optional information
-
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Stephen George Kidd Michael John Parker Position (eg Secretary, Chair, Chair Vice-Chair etc) Date 27/1/26
Amy Robsart (Syderstone) Village Hall (Registered Charity No. 271842)
Income and Expenditure for the period 1[st] April 2024 to 31st March 2025
| Notes Income Income from regular hire 1 Income from general hire Income from fundraising activities 2 Investments - Bank Interest Grant funding Feed in tarriff / EDF refund Other income Total Income Expenditure Utilities Electricity Water Broadband Repairs and Maintenance Cleaning and supplies Service, electrical, safety, fire Other Miscellaneous Hall insurance, licences Depreciation Admin, other Improvements Grant work - 23/24 Grant work - 24/25 Architect fees Energy survey Expenditure on fundraising 2 Total Expenditure Net Income for the year FUNDS TRANSFERS FUND BALANCES BROUGHT FORWARD FUND BALANCES CARRIED FORWARD |
Unrestricted Funds Restricted Funds Year to 31/03/25 Year to 31/03/24 £ £ £ £ 4,328 - 4,328 3,873 1,673 - 1,673 592 14,440 - 14,440 11,308 282 - 282 136 - 7,075 7,075 7,686 1,278 - 1,278 1,924 241 407 648 844 22,241 7,483 29,724 26,363 2,469 - 2,469 1,823 158 - 158 117 505 - 505 488 - 833 - 833 834 1,563 - 1,563 590 120 - 120 60 1,191 - 1,191 929 266 - 266 - 1,477 407 1,884 691 - 658 658 9,872 - - - - 3,289 - 3,289 - 300 - 300 - 7,363 - 7,363 5,444 19,534 1,065 20,599 20,847 2,707 6,417 9,124 5,515 1,922 (1,922) - - 52,282 658 52,940 47,425 56,911 5,153 62,064 52,940 |
|---|---|
Amy Robsart (Syderstone) Village Hall (Registered Charity No. 271842)
Balance Sheet at 31st March 2025
| Note Fixed assets Tangible assets 3 Current assets Stocks Deposit for heaters Debtor - Wells Post Office Parish Council accrued hire Cash at bank and in hand NatWest Reserve Account NatWest Current Account Cash Current liabilities Money Club in advance EDF creditor Net current assets Represented by: Unrestricted fund Restricted fund Total Funds Total assets less current liabilities |
£ £ 3,193 - 5,053 132 - 30,531 25,047 597 56,175 61,360 1,200 1,288 2,488 58,871 62,064 56,911 5,153 62,064 Year to 31/03/25 |
£ £ - 294 - 132 400 10,249 42,830 345 53,423 54,249 1,200 109 1,309 52,940 52,940 52,282 658 52,940 Year to 31/03/24 |
|---|---|---|
Amy Robsart (Syderstone) Village Hall (Registered Charity No. 271842)
Notes to the Accounts for the period 1[st] April 2024 to 31st March 2025
NOTE 1: Income from regular hire
| Wells Post Office Indoor Bowls Arts and Craft Book Club Local History Pilates Parish Council |
Year to 31/03/25 £ 1,023 1,000 1,125 180 250 420 330 4,328 |
Year to 31/03/24 £ 1,683 720 700 186 184 - 400 3,873 |
|---|---|---|
NOTE 2: Fundraising activities
| Pop up pub Sales of food and drink Purchases of food and drink Other Coffee Morning Sales of coffee/raffle Purchase of coffee/raffle Other Cinema Ticket sales Raffle/ices/drinks etc DVD/hire/purchase Raffle prizes/ices/drinks etc Money Club Sale of lottery numbers Lottery prizes Other Heritage Fund Old Syderstonians etc Raffle prizes/stamps/etc NOTE 3: Fixed assets Cost At 1 April 2024 Additions At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net Book Value At 31 March 2025 At 31 March 2024 |
Profit/ Income Expenses (Loss) £ £ 7,493 4,013 339 3,141 3,829 1,194 - 2,635 1,261 465 951 214 562 1,200 600 53 547 191 - 191 14,440 7,363 7,077 Board £ - 1,079 1,079 36 36 1,043 £ - Year to 31/03/25 |
Profit/ Income Expenses (Loss) £ £ 4,905 3,088 - 1,817 2,760 238 55 2,467 1,455 805 1,094 267 899 1,200 600 48 552 183 54 129 11,308 5,444 5,864 Heaters Laptop Total £ £ £ - - - 1,922 457 3,459 1,922 457 3,459 - - - 128 102 266 128 102 266 1,794 £ 356 £ 3,193 £ - - - Year to 31/03/24 |
|---|---|---|
Amy Robsart Village Hall (Registered Charity No. 271842)
Income and Expenditure for the year ended 31st March 2025
| Notes Income Income from regular hire 1 Income from general hire Income from fundraising activities 2 Investments - Bank Interest Grant funding Feed in tarriff / EDF refund Other income Total Income Expenditure Utilities Electricity Water Broadband Repairs and Maintenance Cleaning and supplies Service, electrical, safety, fire Other Miscellaneous Hall insurance, licences Depreciation Admin, other Improvements Grant work - 23/24 Grant work - 24/25 Architect fees Energy survey Expenditure on fundraising 2 Total Expenditure Net Income for the year FUNDS TRANSFERS FUND BALANCES BROUGHT FORWARD FUND BALANCES CARRIED FORWARD |
Unrestricted Funds Restricted Funds 2025 2024 £ £ £ £ 4,547 - 4,547 3,873 1,553 - 1,553 592 14,440 - 14,440 11,308 344 - 344 136 - 7,075 7,075 7,686 1,278 - 1,278 1,924 241 407 648 844 |
|---|---|
| 22,402 7,483 29,884 26,363 |
|
| 2,469 - 2,469 1,823 158 - 158 117 505 - 505 488 - 833 - 833 834 1,563 - 1,563 590 120 - 120 60 1,191 - 1,191 929 266 - 266 - 1,477 407 1,884 691 - 658 658 9,872 - - - - 3,289 - 3,289 - 300 - 300 - 7,363 - 7,363 5,444 |
|
| 19,534 1,065 20,599 20,847 |
|
| 2,868 6,417 9,285 5,515 1,922 (1,922) - - 52,282 658 52,940 47,425 |
|
| 57,072 5,153 62,225 52,940 |
Page 1
Amy Robsart Village Hall (Registered Charity No. 271842)
Balance Sheet at 31st March 2025
| Note Fixed assets Tangible assets 3 Current assets Stocks Deposit for heaters Debtor - Wells Post Office Parish Council accrued hire Cash at bank and in hand NatWest Reserve Account NatWest Current Account Cash Current liabilities Money Club in advance EDF creditor Net current assets Represented by: Unrestricted fund Restricted fund Total Funds Total assets less current liabilities |
£ £ 3,193 - 5,053 231 - 30,592 25,047 597 56,237 61,521 1,200 1,288 2,488 59,032 62,225 57,072 5,153 62,225 2025 |
£ £ - 294 - 132 400 10,249 42,830 345 53,423 54,249 1,200 109 1,309 52,940 52,940 52,282 658 52,940 2024 |
£ £ - 294 - 132 400 10,249 42,830 345 53,423 54,249 1,200 109 1,309 52,940 52,940 52,282 658 52,940 2024 |
|---|---|---|---|
| 54,249 | |||
| 1,200 109 |
|||
| 1,309 | |||
| 52,940 | |||
| 52,940 | |||
| 52,282 658 |
|||
| 52,940 |
Page 2
Amy Robsart Village Hall (Registered Charity No. 271842)
Notes to the Accounts for the year ended 31st March 2025
NOTE 1: Income from regular hire
| NOTE 1: Income from regular hire | ||
|---|---|---|
| Wells Post Office Indoor Bowls Arts and Craft Book Club Local History Pilates Parish Council |
2025 £ 1,122 1,000 1,125 180 250 540 330 4,547 |
2024 £ 1,683 720 700 186 184 - 400 |
| 3,873 |
NOTE 2: Fundraising activities
| Pop up pub Sales of food and drink Purchases of food and drink Other Coffee Morning Sales of coffee/raffle Purchase of coffee/raffle Other Cinema Ticket sales Raffle/ices/drinks etc DVD/hire/purchase Raffle prizes/ices/drinks etc Money Club Sale of lottery numbers Lottery prizes Other Heritage Fund Old Syderstonians etc Raffle prizes/stamps/etc NOTE 3: Fixed assets Cost At 1 April 2024 Additions At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net Book Value At 31 March 2025 At 31 March 2024 |
Income Expenses £ £ 7,493 4,013 339 3,829 1,194 - 1,261 465 951 214 1,200 600 53 191 - 2025 |
Profit/ (Loss) 3,141 2,635 562 547 191 |
Income £ 4,905 2,760 1,455 805 1,200 183 |
Expenses £ 3,088 - 238 55 1,094 267 600 48 54 2024 |
Profit/ (Loss) 1,817 2,467 899 552 129 |
|---|---|---|---|---|---|
| 14,440 7,363 | 7,077 | 11,308 | 5,444 | 5,864 | |
| Board £ - 1,079 1,079 36 36 1,043 £ - |
Heaters £ - 1,922 1,922 - 128 128 1,794 £ - |
Laptop £ - 457 457 - 102 102 356 £ - |
Total £ ‐ 3,459 3,459 ‐ 266 266 3,193 £ - |
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SYDERSTOIYE VILLAGE HALL (KNOWN LOCALLY AS AMY ROBSART HALL)_ CHAIUTY NO. 2781842 I report to the trnstees on my examination of the accounts of Syderstone Village Hall Trust (The Trust) for the year ended 31 March 2025, which are set out on pages I to 3. R¢sponsibiliti¢s alld basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of Trust's accounts carried out under section 145 of the 201 l Act and in carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5) (b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have Come to my attention in connection with the examination which give me cause to believe that in, any material respect.. accounting records were not kept in accordance with Section 130 of the A¢t- or the accounts do not accord with the accounting records. or the accounts do not comply with the applicable requirements concerning the forni and content of accounts sei out in the Charities (Accounts and Reports) Regulations 2008 other than any requireinent that the accounts give a true and fair view which is not a matter Considered as part of an independent examination. I have no ¢on¢erns and have come across no other matter5 in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: Name: Debs Candy (no, a LM¢%f¥ Address: 4 Beechwood Court, Syderstone King's Lynn, Norfolk PE318TR Page 4