CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st April 2023 To 31st March 2024 Charlty name: Syderstone Village Hall Charity registration number: 271842 Objectives and Activities SORP Summary of the putposes of the charity as set out in ts goveming document Para 1.17 The trust property shall be held upon trust for the purposes of a village hall for the use of the inhabitants of the area within 2.5 (0 and a half) miles from the Church at Sydetstone in the county of Norfolk {hereinafter called the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, andlor other fomis of recreation and leisurtrtime occupation, with the object of improving the Ktnditions of lrfe for the said inhabitarrts. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activilies, projects or ServIS identified in the accounts. Para 1.17 ar¥J 1.19 In planning the trusts activth.es for the year. we kept in mind the Charity Commissions guidan on public benefft by, Providing premises to provide local inhabitants with facilities for activities - these include- Book Club, Indoor Bowls, Arts &Crafts, Local History. Providing athvrtEs to improve village life - these include". Coffee morning. cinema. pop up pub and the village archive. Fundraising to support the maintenance of the village ha51 to allow it to fulfil its obligation under the trust deed- e.g. letting the premises for a village post office. etatfTnfnt GEJrfflrrnlng 1.70 whether the trustees have had regard to the guidance issued by the Chanty Commission on public benefit Tne trusieeb ric]ve nau regara to tne guiaance issued by the Charity Commission by complying with the trust deed through providing facilities for the inhabitants of the area of benerrt and by the maintenance of the building for their use. Additional information (optional) You ma choose to include further statements where relevant about". SORP reien Poli Hara 1.Jil on rant maki
Para 138 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achievements and Performance In the past year thle have improved the facilities by converting a little used area into an additional room. This has allowed for the irrtroduction of Tech Skills for Lrfe, supported by the Borough Council. Given Book Club a pemianent home. Provided Arts and Crafts with a workshop and tutorial space. Allowed a -community shop. to be established for "cakes and bakes.. Enabled the Popup Pub lo operate more effectively Given Bowls Group a pla for refreshments. And new ca'netS allow for the display of Archive materials and other artifacts. Summary ofthe main achievements of the chartty. identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider beneffts to society as a whole. Para I User satisfadion is very high and the number of volunteers and users involved with the hall has increased. Additional infomiation (optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Perfomiance of ftjndraising activrties against objectives set para 1.41
Investment performan against objectives Para 1.41 Other Financial Review Review of the charitls nancial position at the end of Ihe eriod Statement explaining the policy for holdino reserves statin are held Amount of reserves held Para 121 The balance in Trust's accounts on 31 MarGh 2024 was £53,423 Para 122 The main risk to the Charity is loss of income from letting the premises and fundraising adivities. Funds of £6000 are held, wthin the above balan, to meet unforeseen ex nditure. Reasons for holding zero reseNes Details of fund materially in deficit Explanation of any UnrtaIntieS about the charity continuing as a going concem Para 122 NIA Para 124 NIA 1ZJ NIA Additional Infommtion (Optional) You ma choose to include further statements where relevant aboLrt'. The charity's principal sources of funds {including any ndraIsIng) Para 1.47 Investment poliGy and objedives including any Para 1.46 RrJ2_t21 inv•*tm•nt policy adopted A description of the princspal risks facing the charrty Para 1.46 Other
Structure, Governance and Management Description of charity's trusts: Type of goveming document Parn125 Trust Deed How is the charity constituted? Pafa I5 Trust Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entttled to appoint one or more truslees Pwa125 5 trustees, elected at the Annual General Meeting, by residents living within 2.5 miles of the church., Up to 8 trustees (representatives) from qualifying groups- ie from those groupslorganisations, that regulady use the village hall. induding 1 from Syderstone Parish Council and 1 from Syderstone St Marys Church. U to 3 others co-o ted b the trustees Additional inforniation (optional) You ma choose to include further statements where relevant about: Polictes and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para ffj1 Relationship with any related parties Pota 1.51 Other Reference and Administrative details Charit name Other name the chari uses Re istered cha number Charrty's principal address S derstone Villa e Hall Known locall as Am Robsart Hall 271842 The Slreet Syderstone Kings Lynn Norfolk PE318SD
Names of the charity trustees who manage the charity Dates acted rf not for whole ear Offk¢¢ Irf any Name of person lor boifyl entitled toa int trustee ifan By elethon at AGM by residents living within 2.5 miles N Riches Chair Until 31.12.2023 W Little N C Little Secretary Treasurer & Chair w.e.f. 01.01. 2024 S Riches G Taylor M Bateman Vice Chair Syderstone Parish Council Parish Church Council Bowls GfOUP Local History Group Arts & Crafts Group Co-opted by Trustees Co-opted by Trustees Arts & Crafts Group Book Club P Offord Until 31.12_2024 T Chaloner M Niemann w.e.f. 22.06.2023 Until 31.12.2023 10 L Pearse A Taylor G Garford 12 w.e.f. 05.08.2023 From 01.01.2024 13 C Appleby F Woods Jca 14 w.e.f. 11.01.2024 w.e.f. 11.01.2024 15 Co-opted by Trustees 16 17 18 19 20 Corporate trustees - names of the directors at the date the re rt was a Director nam• roved NIA Name of trustees holding title to tyoperfy longIng to thè charity Twstee nam¢ Date5 acled If notforwho
Funds held as custodian trustees on behalf of others Description of the assets held in this capaaty NIA Name and objects ofthe charity on whose behalf the assets are held and how this falls within the custodian harity's objects Details of arrangements for safe Gustody and segregation of such assets from the charity's own assets Additional inforniation (Optional) Names and addresses of advisers Ioptional inforniation) Type of Name Address adviser NIA Name of chief executive or names of senior slaff members (Optional inforniation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information
Declarations The trustees declare that they have approved the trustees. report above. Signed on behaff of the charity's trustees Signature(sl Full name(s} Nevill Christopher Lrttle Gery Taylor Position (eg Secretary, Chair. etc) Chair Vice-chaif Date
Amy Robsart (Syderstone) Village Hall (Registered Charity No. 271842) Income and Expenditure for the period 1[st] April 2023 to 31[st] March 2024
| INCOME | INCOME | EXPENDITURE | EXPENDITURE | |||||
|---|---|---|---|---|---|---|---|---|
| Bank Accounts at 1st April 2023 | £ | £ | 3 Utilities | £ | £ | |||
| Nat WestReserveAccount | 10112.65 | Electricity– heating andlighting | 1714.00 | |||||
| Nat West CurrentAccount | 38210.62 | Water | 117.48 | |||||
| Cash | 301.40 | Broadband | 487.63 | |||||
| TOTAL in Accounts | (A)48624.67 | Sub-TOTAL | 2319.11 | |||||
| 7 Regular Income from hiring the hall | 4 Repairand Maintenance | |||||||
| WellsPost Office | 1551.00 | Cleaning and supplies | 833.50 | |||||
| Indoor Bowls | 720.00 | Service/Electrical/Safety/fireinspection | 589.99 | |||||
| Arts and Crafts | 700.00 | Other | 60.48 | |||||
| BookClub | 186.00 | Sub-TOTAL | **1483.97 ** | |||||
| Local History | 184.00 | 5 Miscellaneous | ||||||
| ParishCouncil | Hall Insurance/licences | 928.90 | ||||||
| Admin/other | 690.51 | |||||||
| Sub-TOTAL | 3341.00 | Events | 3382.26 | |||||
| 8 Income from General Hiring | Sub-TOTAL | **5001.67 ** | ||||||
| Sub-TOTAL | 592.00 | 592.00 | 1 Improvements : | |||||
| Grant Work -23/24 | 8182.00 | |||||||
| **Income from fundraising activities: ** | Grant Work 22/23 plus additional work | 1690.00 | ||||||
| 10 Coffee Morning | Sales of Coffee/raffle | 2759.98 | Sub-TOTAL | 9872.00 | ||||
| **Expenditure incurred by fundraising activities: ** | ||||||||
| 2 Cinema | Ticket sales Raffle/ices/drinks/other |
1455.00 805.01 |
10 Coffee Morning | purchase Coffee/Tea/raffle other |
238.26 55.00 |
|||
| 9 Money Club | Sale of lottery numbers | 1200.00 | 2 Cinema | DVD/ hire/purchase Raffle prize/ices/drinks/other |
1093.63 267.27 |
|||
| 6 Heritage Fund | Old Syderstonians etc. | 183.00 | 9 Money Club | Lottery Prizes Admin/other costs |
600.00 47.90 |
|||
| Sub-TOTAL | 6402.99 | |||||||
| Other Income | 6 Heritage Fund | Raffle prizes/stamps/etc | 53.80 | |||||
| 1GrantFunding– restrictedfunds | 7686.00 | Sub-TOTAL | 2355.86 | |||||
| 1Donations /sale ofassets | 844.03 | Total Expenditure 01.04.23 –31.03.24 | (B)21032.61 | |||||
| Interest on NWReserveAccount | 135.89 | Accounts at 31st March 2023 | ||||||
| 3 EDF refund/FeedIn Tariff/RHIpayment | 1923.65 | Nat WestReserveAccount | 10248.54 | |||||
| 5 Miscellaneous-Events | 4905.01 | NatWest CurrentAccount | 42829.53 | |||||
| Sub-TOTAL | 15494.58 | Cash | 344.56 | |||||
| TOTAL in Accounts | (A)53422.63 | |||||||
| Total income 01.04.23 –31.03.24 | (B)25830.57 | |||||||
| Total:01.04.23 –31.03.24 | (A+B) | 74455.24 | Total:01.04.23– 31.03.24 | (B+A) | 74455.24 |
Independent esamittern rew)rt lo the of SyderJtome Vill4e Hall (known lo¢Ally ¥8 Amy RoiKgart HglE)- Charity 271842 I report to the trustees on my examination of the act4)utts of Sydwstone Village Hall Trst (The Trust) for th¢ year ended 31" March 2024. Re$W1b1litIe8 and bA4iq of report As th¢ charity tnLStees of the TTUSt you are resp)nstTr)le for th¢ pr•ioll of the acKounts in with the rquirements of the Charities Act 2011 (the Act) I report in rw)ect of my examination of the TnL8t's )ullts carried out under sfftiorA 145 of th¢ 201 I Act and in canying out my exami[tIOn I have followed ail the appIlble Dire£tions given by the Charity Commi&sion under tIOn 145(5Xb) of the ACL Independent examiner's sttemeDt I have completed my examination. I confinn that ao merial matters h4ve come to my attention in connection with the examination giving me cause to believe that tn any material resW. . aonI]ng tfCOTds w¢r¢ not kq* in reSpt of the TnJ# as required by s¢ction 130 of the ACL or 2. the accounts do not accord with thos¢ reo)rd8. I have no concerns and 1C come across no (tther matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th¢ acc4)unts to be reached. Sign¢d: Name: T. H. White MA(Cantabk FRICS Addre&8: The Old Rectory. Creake RIM SydeTSton Kings Lyn NorfolL PE318SF Date= 18 NOVlr 2024