## **LANGFORD VILLAGE HALL** 

**(Registered charity, number 271829)** 

**Financial statements For the year ended 31 March 2024** 

**Page Contents** 

2/3/4 

5 

Trustees annual report Receipt and payments 

account 

## **LANGFORD VILLAGE HALL** 



## **Trustees’ annual report For the year ended 31 March 2024** 

## **LANGFORD VILLAGE HALL** 

Registered charity number 271829 

## **Principal address** 

Church Street Langford Biggleswade Bedfordshire SG18 9RR 

## **Trustees** 

Colin Carroll Chair Mrs Debra Vince Committee Member Andrew Watson Committee Member Mrs Trudy Emery Committee Member Mrs Joan Rutt Committee Member 

## **Independent examiner** 

SJ Tax Ltd, The Old Stable House, 3 Woodlands Close, Cople, Bedfordshire MK44 3UE 

## **Governance and management** 

The charity is operated under the rules of its Trust Deed adopted 16 January 1975 

## **Aims and objectives** 

The objective of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of Langford and its immediate vicinity. 

## **Summary of the main activities undertaken for the public benefit** 

## **Regular weekly village activities:** 

Judo, dance classes, children’s activities, keep fit classes, dog training, 

## **Regular monthly hirers:** 

Langford Parish Council meetings, WI meetings 

2 



## LANGFORD VILLAGE HALL 

Trustees’ annual report (continued) For the year ended 31 March 2024. 

## Summary of the main achievements during the period 

## **MINUTES OF LANGFORD VILLAGE HALL MANAGEMENT COMMITTEE ANNUAL GENERAL MEETING held on 13 June 2024** 

## **Present** 

Colin Carroll, Chairman, John Shipman, Vice Chairman: Gill Clarke, Facilities Manager, Joan Rutt, Langford Parish Council:  Richard Blossom, Bowls: Debra Vince, Langford Youth  Football:  Andy  Watson,  Cricket  Club  Jenny  Godwin,  Scouts:  Trudy  Emery, Langford WI, Mike, Payne, Caretaker, Zoe Stacey, Fete Organiser 

## **Apologies** 

Caroline Bowers, Tennis, Sarah Gallagher, Treasurer 

## **Chairman’s report** 

Colin said how pleased he was on the project to turn the number of small rooms into one large room, with the addition of a kitchen and toilets.  This made more use of the hall.  He  wished to record  his thanks to  Gill  and  John for  their  commitment  in achieving this worthwhile task, it had not been easy at times and was very time consuming but a success. 

In general, the Hall is much admired by users, due in no small part to our high standard of maintenance and cleaning.  For this we must thank our team of Gill, Mike and Nicki: while John Shipman as Booking Officer and Sarah Gallagher as Treasurer have provided excellent administration skills. 

It remains to thank Langford Parish Council for their continued financial support to us, both day to day running and for capital projects: this is much appreciated. 

## **Treasurer’s report** 

## **Approve annual accounts** 

Sadly, David Cousins has died and therefore we require another Auditor.  Joan Rutt would ask Sarah, daughter if she would be able to assist.  If not, then it may be necessary to employ accountants. 

## **Confirm signatories for cheques** 

Sarah Jayne Gallagher, Colin Carroll, John Shipman, Joan Rutt 

## **Appoint an Auditor** 

Please see above 

3 



## **Facilities Manager’s report** 

Plans are in place to replace the hall foyer furniture, the solar panels on the roof have been cleaned, the CCTV is up to scratch, and Baker and Son will carry out maintenance in the hall. 

**Booking Officer’s report,** The Hall is very popular and used at some point each day.  There is an increased income now that both rooms can be hired.  However, the cost of electricity for the hall has risen due to no longer being on a previous Covid fixed tariff. 

## **Election of Officers** 

|**Position**|**Nominated**|**Proposed**|**Seconded**|**Appointed**|
|---|---|---|---|---|
|||||**ColinCarroll**|
|**Chairman**|ColinCarroll|JohnShipman|Jenny Godwin||
|**V/Chairman**|Joan Rutt|DebraVince|TrudyEmery|**Joan Rutt**|
|**Treasurer**|Sarah<br>Jayne<br>Gallagher|John Shipman|Colin Carroll|**Sarah**<br>**Jayne**<br>**Gallagher**|



## **Fire Risk Assessment** 

Members were informed that there was a new fire layout plan to be attached to the Fire Risk Assessment taking in the alterations to the small hall. The Assessment was approved  for  2024/25To  be  reviewed  again  at  the  AGM  in  June  2025  the maintenance  inspection  is  carried  out  twice  yearly  and  the  5-year  electrical inspection completed this year. 

## **Increase in hall charges** 

As agreed, hall hiring charges are to be increased by 5% from 1 January.   Now the long standing hirings charges margins are very different and need somehow to be all put in line, which is very difficult.  All new bookings start at the agreed new rate. 

## **Any other business** 

The insurance company for the hall has commented on the need for someone to be present from the Management Committee to carry out a risk assessment and to supervise if inflatables are used.  This is not practical.  Gill to contact other halls to see what measures they have in place.  To also ask how much additional insurance to provide PLI for inflatables. 

The AGM - 12 June 2025 in the Village Hall. 

**Colin Carroll Chairman** 



**The charity’s policy on reserve** Funds held in the investment account reserve are deemed sufficient to cover six months normal expenditure. 

4 5 

## LANGFORD VILLAGE HALL Receipts and payments account For the year ended 31 March 2024 

## **Receipts** 

||||
|---|---|---|
|**Receipts**||2024|
|||£|
|Hire Income||31118.96|
|Langford Parish Council|grant|5000.00|
|Good Energy||99.69|
|Misc. Donations (Fete)||1495.28|
|||------------|
|||37713.93|
|**Payments**|||
|Allied Westminster Insurance||3031.80|
|Anglian Water||922.00|
|Auditor – Wine 2022-23||32.00|
|Bifa||1576.59|
|Booking Ofcer||3612.00|
|Treasurer||578.70|
|British Gas – Electricity||1570.69|
|Caretaker||1848.00|
|CBC Licensing Fee||0.00|
|Cleaner||9482.00|
|Cleaning Products and Bulbs||129.40|
|EDF Energy||2804.10|
|Colin Carroll – Expenses|for Hall|83.68|
|Facilities Manager||6636.00|
|Gill Clarke expenses||196.22|
|Hiring returns, deposits, cancellations||3763.00|
|J Shipman – batteries||168.70|
|Lockcraft||78.00|
|Music License||0.00|
|PHS Group||1280.08|
|Network Security alarms – CCTV maintenance||242.40|
|Stevenage Borough Council – CCTV||0.00|
|St Johns Ambulance|- Fete|190.08|
|Stationery||0.00|
|Hollidge Plumbing||510.00|





|Treadaway|0.00|
|---|---|
|Volvina|0.00|
|Amida Fire safety|288.00|
|Wild Science Limited|484.92|
|MJD Air con maintenance|540.00|
|Window Cleaning|660.00|
||--------------|
||40608.36|



## **LANGFORD VILLAGE HALL** 

Statement of assets and liabilities As of 31 March 2024 

|**Cash assets**|**2024**|
|---|---|
|**Total Funds in all Village Hall Accounts**||
|Bank Current account (Everyday account)|5366.88|
|Bank Account (Fundraising)|198.42|





## **LANGFORD VILLAGE HALL** 

**(Registered charity, number 271829)** 

**Financial statements For the year ended 31 March 2024** 

**Page Contents** 

2/3/4 

5 

Trustees annual report Receipt and payments 

account 

## **LANGFORD VILLAGE HALL** 



## **Trustees’ annual report For the year ended 31 March 2024** 

## **LANGFORD VILLAGE HALL** 

Registered charity number 271829 

## **Principal address** 

Church Street Langford Biggleswade Bedfordshire SG18 9RR 

## **Trustees** 

Colin Carroll Chair Mrs Debra Vince Committee Member Andrew Watson Committee Member Mrs Trudy Emery Committee Member Mrs Joan Rutt Committee Member 

## **Independent examiner** 

SJ Tax Ltd, The Old Stable House, 3 Woodlands Close, Cople, Bedfordshire MK44 3UE 

## **Governance and management** 

The charity is operated under the rules of its Trust Deed adopted 16 January 1975 

## **Aims and objectives** 

The objective of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of Langford and its immediate vicinity. 

## **Summary of the main activities undertaken for the public benefit** 

## **Regular weekly village activities:** 

Judo, dance classes, children’s activities, keep fit classes, dog training, 

## **Regular monthly hirers:** 

Langford Parish Council meetings, WI meetings 

2 



## LANGFORD VILLAGE HALL 

Trustees’ annual report (continued) For the year ended 31 March 2024. 

## Summary of the main achievements during the period 

## **MINUTES OF LANGFORD VILLAGE HALL MANAGEMENT COMMITTEE ANNUAL GENERAL MEETING held on 13 June 2024** 

## **Present** 

Colin Carroll, Chairman, John Shipman, Vice Chairman: Gill Clarke, Facilities Manager, Joan Rutt, Langford Parish Council:  Richard Blossom, Bowls: Debra Vince, Langford Youth  Football:  Andy  Watson,  Cricket  Club  Jenny  Godwin,  Scouts:  Trudy  Emery, Langford WI, Mike, Payne, Caretaker, Zoe Stacey, Fete Organiser 

## **Apologies** 

Caroline Bowers, Tennis, Sarah Gallagher, Treasurer 

## **Chairman’s report** 

Colin said how pleased he was on the project to turn the number of small rooms into one large room, with the addition of a kitchen and toilets.  This made more use of the hall.  He  wished to record  his thanks to  Gill  and  John for  their  commitment  in achieving this worthwhile task, it had not been easy at times and was very time consuming but a success. 

In general, the Hall is much admired by users, due in no small part to our high standard of maintenance and cleaning.  For this we must thank our team of Gill, Mike and Nicki: while John Shipman as Booking Officer and Sarah Gallagher as Treasurer have provided excellent administration skills. 

It remains to thank Langford Parish Council for their continued financial support to us, both day to day running and for capital projects: this is much appreciated. 

## **Treasurer’s report** 

## **Approve annual accounts** 

Sadly, David Cousins has died and therefore we require another Auditor.  Joan Rutt would ask Sarah, daughter if she would be able to assist.  If not, then it may be necessary to employ accountants. 

## **Confirm signatories for cheques** 

Sarah Jayne Gallagher, Colin Carroll, John Shipman, Joan Rutt 

## **Appoint an Auditor** 

Please see above 

3 



## **Facilities Manager’s report** 

Plans are in place to replace the hall foyer furniture, the solar panels on the roof have been cleaned, the CCTV is up to scratch, and Baker and Son will carry out maintenance in the hall. 

**Booking Officer’s report,** The Hall is very popular and used at some point each day.  There is an increased income now that both rooms can be hired.  However, the cost of electricity for the hall has risen due to no longer being on a previous Covid fixed tariff. 

## **Election of Officers** 

|**Position**|**Nominated**|**Proposed**|**Seconded**|**Appointed**|
|---|---|---|---|---|
|||||**ColinCarroll**|
|**Chairman**|ColinCarroll|JohnShipman|Jenny Godwin||
|**V/Chairman**|Joan Rutt|DebraVince|TrudyEmery|**Joan Rutt**|
|**Treasurer**|Sarah<br>Jayne<br>Gallagher|John Shipman|Colin Carroll|**Sarah**<br>**Jayne**<br>**Gallagher**|



## **Fire Risk Assessment** 

Members were informed that there was a new fire layout plan to be attached to the Fire Risk Assessment taking in the alterations to the small hall. The Assessment was approved  for  2024/25To  be  reviewed  again  at  the  AGM  in  June  2025  the maintenance  inspection  is  carried  out  twice  yearly  and  the  5-year  electrical inspection completed this year. 

## **Increase in hall charges** 

As agreed, hall hiring charges are to be increased by 5% from 1 January.   Now the long standing hirings charges margins are very different and need somehow to be all put in line, which is very difficult.  All new bookings start at the agreed new rate. 

## **Any other business** 

The insurance company for the hall has commented on the need for someone to be present from the Management Committee to carry out a risk assessment and to supervise if inflatables are used.  This is not practical.  Gill to contact other halls to see what measures they have in place.  To also ask how much additional insurance to provide PLI for inflatables. 

The AGM - 12 June 2025 in the Village Hall. 

**Colin Carroll Chairman** 



**The charity’s policy on reserve** Funds held in the investment account reserve are deemed sufficient to cover six months normal expenditure. 

4 5 

## LANGFORD VILLAGE HALL Receipts and payments account For the year ended 31 March 2024 

## **Receipts** 

||||
|---|---|---|
|**Receipts**||2024|
|||£|
|Hire Income||31118.96|
|Langford Parish Council|grant|5000.00|
|Good Energy||99.69|
|Misc. Donations (Fete)||1495.28|
|||------------|
|||37713.93|
|**Payments**|||
|Allied Westminster Insurance||3031.80|
|Anglian Water||922.00|
|Auditor – Wine 2022-23||32.00|
|Bifa||1576.59|
|Booking Ofcer||3612.00|
|Treasurer||578.70|
|British Gas – Electricity||1570.69|
|Caretaker||1848.00|
|CBC Licensing Fee||0.00|
|Cleaner||9482.00|
|Cleaning Products and Bulbs||129.40|
|EDF Energy||2804.10|
|Colin Carroll – Expenses|for Hall|83.68|
|Facilities Manager||6636.00|
|Gill Clarke expenses||196.22|
|Hiring returns, deposits, cancellations||3763.00|
|J Shipman – batteries||168.70|
|Lockcraft||78.00|
|Music License||0.00|
|PHS Group||1280.08|
|Network Security alarms – CCTV maintenance||242.40|
|Stevenage Borough Council – CCTV||0.00|
|St Johns Ambulance|- Fete|190.08|
|Stationery||0.00|
|Hollidge Plumbing||510.00|





|Treadaway|0.00|
|---|---|
|Volvina|0.00|
|Amida Fire safety|288.00|
|Wild Science Limited|484.92|
|MJD Air con maintenance|540.00|
|Window Cleaning|660.00|
||--------------|
||40608.36|



## **LANGFORD VILLAGE HALL** 

Statement of assets and liabilities As of 31 March 2024 

|**Cash assets**|**2024**|
|---|---|
|**Total Funds in all Village Hall Accounts**||
|Bank Current account (Everyday account)|5366.88|
|Bank Account (Fundraising)|198.42|





## **Independent examiner's report to the trustees of Langford Village Hall Charity** 

I report on the accounts of the Trust for the year ended 31 March 2024, which are set out on the following pages. 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

## _SJ Gilpin_ 

## **Sally J Gilpin FCCA, ATT** 

## **S J Tax Limited** 

The Old Stable House, 3 Woodlands Close, Cople, Bedfordshire, MK44 3UE 

29/10/2024