131 Hailey Road, Witney, Oxon, OX28 1HL 01993 705509 broadhillpreschool@btconnect.com www.broadhillpreschool.co.uk 

# Trustees Annual Report 01/08/2023 to 31/07/2024 

**1. Reference and Administration Details Charity Trustees:-** Joanna Madden (Chairperson) Christopher Wherritt (Treasurer) Rebecca Fleetwood (Secretary) Jane Davies Nicky Best 

## **Property Trustees:-** 

Mr. John Shepperd Mrs. Serena Martin Mrs. Brenda Churchill 

## **Names and Addresses of Advisors:-** 

Mrs Claire Jones – Knights 1759 Midland House West Way Botley Oxford OX2 0PH 

Tel:01865 811700 

Mrs Margaret Thompson - Witney Book-Keepers Ltd 19 Viner Close, Witney, Oxfordshire OX28 1EP 

Tel: 01993 702298 

Registered Charity 271750 



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Ofsted Registration 134458 





## **2. Structure, governance and management Governing document:-** 

Pre-school Learning Alliance Constitution 2008 

## **Trustee selection methods:-** 

Election at AGM and appointed by existing trustees 

## **Additional Governance issues:-** 

Broadhill Pre-school is a member of the Early Years Alliance (EYA). 

The policies adopted by the trustees follow the guidelines set by the Early Years Alliance. 

All trustees are encouraged to attend training run by the EYA and Oxfordshire County Council. 

## **Summary of the objects of the charity set out in its governing document:-** 

To provide pre-school education for two to four year olds in-line with the Early Years Foundation Stage (EYFS) 

## **Summary of the main activities in relation to these objects:-** 

Working in accordance with OFSTED regulations and in-line with the current Early Years Foundation Stage. 

At Broadhill we aim to encourage children to learn, play and develop in a safe, happy and stimulating environment. 

We build on the child’s learning and development through child-initiated play, we provide an enriched environment that is age appropriate, supportive resources that enables us to capture the children’s natural curiosity. We believe with the correct environment the children will learn, develop, flourish and make continuous progress. We employ experienced and well-trained staff to provide spontaneous learning opportunities for the children. The staff are present to prompt, suggest, model, praise and support the children throughout their sessions with us. We provide a support network for our children and their families, helping them with applications for schooling and funding etc. 

Registered Charity 271750 



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Ofsted Registration 134458 




## **Summary of the main achievements of the charity during the** 

## **year:-** 

Broadhill Pre-School continues to welcome all children and their parents, irrelevant of their needs and disabilities. With our very experienced team we continue to offer opportunities for all throughout their preschool years at Broadhill Preschool in reaching their full potential. 

We had a very busy year with 40+ children on role and the implementation of the Working families 2 year funding also came into operation. 

We are also looking forward to our forthcoming trip in December for Christmas at Roves Farm, once again giving opportunities to children who would not always get these experiences and everyone enjoyed our summer trip to Hogshaw Farm in Buckingham. 

The storms in November 2023 created a problem, causing damage to our outdoor shelter (gazova) the roof unrepairable so this then started a big fundraising campaign for a suitable replacement. We organised lots of events as well as continuing the normal ones – The new pergola was erected in August 2024. 

All parents are provided with their welcome packs and lots of informative documents regarding Broadhill Pre-School and the service we provide. Broadhill Pre-school continues to offer staff full training, compulsory and other training that benefits both themselves and the setting as a whole. 

## **Policy on Reserves:-** 

In accordance with guidelines from the PSLA, Reserves of £45,000 are held in a savings account. 

This would cover redundancy payments in the event of unexpected staffing cuts. 

## **Declaration** 

The trustees declare that they have approved the trustees report. 

Full name:   Joanna Madden 

Signed: _Joanne Madden_ 

Registered Charity 271750 



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Ofsted Registration 134458 




## **BROADHILL PRE-SCHOOL** 

## ACCOUNTS 

FOR THE YEAR ENDED 

31st JULY 2024 

## **BROADHILL PRE-SCHOOL** 

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2024 

## **INCOME** 

|**INCOME**<br>Fees:-<br>Parents<br>Funded<br>General fund raising<br>Less Expenses<br>Staff funding<br>Food Vouchers<br>Bank Interest<br>Sundry Income<br>Other<br>Bad debts<br>Covid WODC Grant<br>**TOTAL INCOME**<br>**EXPENDITURE**<br>Salaries<br>Pension<br>Food Vouchers<br>Telephone<br>Electricity<br>Council Tax<br>Water Rates<br>Sundries<br>Insurance<br>Building Maint. and rent<br>Toys & Equipment<br>Cleaning<br>Stationery/copier<br>Bank charges<br>HMRC<br>Payroll Costs<br>Refunds/Training<br>Staff Vouchers<br>Accounting adjustment<br>Accountancy<br>**TOTAL EXPENDITURE**<br>**NET (DEFICIT)/SURPLUS OF INCOME**<br>**OVER EXPENDITURE**|**2024**<br>35058.50<br>129017.40<br>10239.69<br>-1688.18<br>8551.51<br>1710.00<br>481.32<br>1363.49<br>**176182.22**<br>103029.62<br>6590.44<br>1890.00<br>360.36<br>2293.62<br>824.11<br>612.05<br>4313.46<br>1660.11<br>16741.87<br>2602.70<br>2110.48<br>1019.42<br>89.62<br>13589.61<br>804.00<br>738.96<br>700.00<br>120.00<br>**160090.43**<br>**16091.79**|**2023**<br>48741.79<br>89669.24<br>2540.19<br>-1771.17<br>769.02<br>1005.00<br>302.17<br>1668.62<br>**142155.84**<br>86812.26<br>4615.53<br>1515.00<br>505.60<br>2607.90<br>445.05<br>423.16<br>3225.98<br>1450.13<br>1420.34<br>1331.91<br>1992.70<br>1185.92<br>122.89<br>8351.78<br>1603.81<br>94.00<br>700.00<br>120.00<br>**118523.96**<br>**23631.88**|**2023**<br>48741.79<br>89669.24<br>2540.19<br>-1771.17<br>769.02<br>1005.00<br>302.17<br>1668.62<br>**142155.84**<br>86812.26<br>4615.53<br>1515.00<br>505.60<br>2607.90<br>445.05<br>423.16<br>3225.98<br>1450.13<br>1420.34<br>1331.91<br>1992.70<br>1185.92<br>122.89<br>8351.78<br>1603.81<br>94.00<br>700.00<br>120.00<br>**118523.96**<br>**23631.88**|
|---|---|---|---|
|||||
||||**23631.88**|





## **BROADHILL PRE-SCHOOL** 

## **BALANCE SHEET** 

BANK AND CASH BALANCE BROUGHT FORWARD 

Current Account Savings Account Fundraising Account Cash In Hand 

Cheques not presented 

(Deficit)/Surplus of Income Over Expenditure Accountants adjustment Closing Balance 

BANK AND CASH BALANCES CARRIED FORWARD 

Current Account Savings Account Fundraising Account Cash in hand Cheques not yet presented Accruals Closing Balance 

|**As at 31st July 2024**<br>**2024**<br>61660.39<br>30000.00<br>1781.35<br>16091.79<br>109533.53<br>54200.67<br>45000.00<br>10332.86<br>-120.00<br>109533.53||
|---|---|
||**2023**|
|||
|||
||38983.53|
||30000.00|
||826.33|
|||
|||
|||
|||
||23631.88|
|||
|||
||93441.74|
|||
|||
|||
|||
|||
||61660.39|
||30000.00|
||1781.35|
|||
|||
||-120.00|
||93441.74|
|||



## **BROADHILL PRE-SCHOOL** 

## ACCOUNTS 

FOR THE YEAR ENDED 

31st JULY 2024 

## ACCOUNTANT'S STATEMENT 

I hereby confirm that the accounts attached show a true and accurate record of the finances of Broadhill Pre-School for the year ended 31st July 2024 in accordance with the books and expenditure provided to me. 

ACCOUNTANT Margaret Thompson WITNEY BOOK KEEPERS LTD 

DATE               .....................24/10/2024................ 



## **BROADHILL PRE-SCHOOL** 

## ACCOUNTS 

FOR THE YEAR ENDED 

31st JULY 2024 

## **BROADHILL PRE-SCHOOL** 

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st JULY 2024 

## **INCOME** 

|**INCOME**<br>Fees:-<br>Parents<br>Funded<br>General fund raising<br>Less Expenses<br>Staff funding<br>Food Vouchers<br>Bank Interest<br>Sundry Income<br>Other<br>Bad debts<br>Covid WODC Grant<br>**TOTAL INCOME**<br>**EXPENDITURE**<br>Salaries<br>Pension<br>Food Vouchers<br>Telephone<br>Electricity<br>Council Tax<br>Water Rates<br>Sundries<br>Insurance<br>Building Maint. and rent<br>Toys & Equipment<br>Cleaning<br>Stationery/copier<br>Bank charges<br>HMRC<br>Payroll Costs<br>Refunds/Training<br>Staff Vouchers<br>Accounting adjustment<br>Accountancy<br>**TOTAL EXPENDITURE**<br>**NET (DEFICIT)/SURPLUS OF INCOME**<br>**OVER EXPENDITURE**|**2024**<br>35058.50<br>129017.40<br>10239.69<br>-1688.18<br>8551.51<br>1710.00<br>481.32<br>1363.49<br>**176182.22**<br>103029.62<br>6590.44<br>1890.00<br>360.36<br>2293.62<br>824.11<br>612.05<br>4313.46<br>1660.11<br>16741.87<br>2602.70<br>2110.48<br>1019.42<br>89.62<br>13589.61<br>804.00<br>738.96<br>700.00<br>120.00<br>**160090.43**<br>**16091.79**|**2023**<br>48741.79<br>89669.24<br>2540.19<br>-1771.17<br>769.02<br>1005.00<br>302.17<br>1668.62<br>**142155.84**<br>86812.26<br>4615.53<br>1515.00<br>505.60<br>2607.90<br>445.05<br>423.16<br>3225.98<br>1450.13<br>1420.34<br>1331.91<br>1992.70<br>1185.92<br>122.89<br>8351.78<br>1603.81<br>94.00<br>700.00<br>120.00<br>**118523.96**<br>**23631.88**|**2023**<br>48741.79<br>89669.24<br>2540.19<br>-1771.17<br>769.02<br>1005.00<br>302.17<br>1668.62<br>**142155.84**<br>86812.26<br>4615.53<br>1515.00<br>505.60<br>2607.90<br>445.05<br>423.16<br>3225.98<br>1450.13<br>1420.34<br>1331.91<br>1992.70<br>1185.92<br>122.89<br>8351.78<br>1603.81<br>94.00<br>700.00<br>120.00<br>**118523.96**<br>**23631.88**|
|---|---|---|---|
|||||
||||**23631.88**|





## **BROADHILL PRE-SCHOOL** 

## **BALANCE SHEET** 

BANK AND CASH BALANCE BROUGHT FORWARD 

Current Account Savings Account Fundraising Account Cash In Hand 

Cheques not presented 

(Deficit)/Surplus of Income Over Expenditure Accountants adjustment Closing Balance 

BANK AND CASH BALANCES CARRIED FORWARD 

Current Account Savings Account Fundraising Account Cash in hand Cheques not yet presented Accruals Closing Balance 

|**As at 31st July 2024**<br>**2024**<br>61660.39<br>30000.00<br>1781.35<br>16091.79<br>109533.53<br>54200.67<br>45000.00<br>10332.86<br>-120.00<br>109533.53||
|---|---|
||**2023**|
|||
|||
||38983.53|
||30000.00|
||826.33|
|||
|||
|||
|||
||23631.88|
|||
|||
||93441.74|
|||
|||
|||
|||
|||
||61660.39|
||30000.00|
||1781.35|
|||
|||
||-120.00|
||93441.74|
|||



## **BROADHILL PRE-SCHOOL** 

## ACCOUNTS 

FOR THE YEAR ENDED 

31st JULY 2024 

## ACCOUNTANT'S STATEMENT 

I hereby confirm that the accounts attached show a true and accurate record of the finances of Broadhill Pre-School for the year ended 31st July 2024 in accordance with the books and expenditure provided to me. 

ACCOUNTANT Margaret Thompson WITNEY BOOK KEEPERS LTD 

DATE               .....................24/10/2024................