Charity Registration 271703
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
LEGAL AND ADMINSTRATIVE INFORMATION
| Trustees | D Bennett (Chair) |
|---|---|
| C Hill (Deputy Chair) | |
| L Jinete (appointed 23 October 2023) | |
| C Zurlini-Etemi (appointed 23 October 2023) | |
| K Wilds (appointed 1May 2023) | |
| S Thakrar | |
| S Bhat | |
| Charity Number | 271703 |
| Principal Address | Hurst Road |
| Sidcup | |
| Kent | |
| DA15 9AG | |
| Independent examiner | F Condron FCA DCha |
| 8 Willett Close | |
| Petts Wood | |
| Kent | |
| BR5 1QH |
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
CONTENTS
Page Trustees’ Report 4-5 Independent examiner’s report 6 Statement of financial activities 7 Balance sheet 8 Notes to the financial statements 9-12
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2024
The Trustees present their report and financial statements for the year ended 31 August 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity’s Rules of Association, the Charities Act 2011 and “Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”.
Objectives and activities
The Charity’s objective is to undertake fundraising activities for the educational, training, recreational and sporting benefit of the students of the Chislehurst and Sidcup Grammar School by providing donations and volunteers to the school.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
Ethos
Chislehurst and Sidcup Grammar School Parents Association charity (CSGS PA) is dedicated to fostering a strong and inclusive partnership between parents, teachers, and the wider school community. Our mission is to support the pupils in their academic, social, and emotional development whilst they are studying at the school. Here are some of the ways in which the Parents’ Association Charity (PA) achieves this :
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Organising fund raising events and initiatives that enhance student learning, wellbeing, and school spirit.
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Promoting a welcoming and engaged school environment for the school community.
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Providing volunteer and fundraising opportunities for parents to ‘get involved’ and feel part of that community.
We have achieved all of the above through our events this year. We continue to be a strong and inclusive PA.
Achievements and performance
The PA have shown great resilience again in the last financial year, with grateful support of our parents, school staff and others in the local community including sponsors. We have continued our fundraising momentum with gusto. Our charity trustee team has expanded and the PA committee team has grown stronger during the year with additional members. We have sought to look at skills within our Association and used a core team to organise our set events, seeing a full representation of parents throughout all years of the school and being welcoming to all that want to help. Our events are well attended, and any ticketed event sells out very quickly. We have concentrated on keeping our events at affordable prices to allow as many parents to attend.
Below are examples of events and projects that have helped us raise our funds :
Second-Hand Uniform Sales, Annual Ball, Christmas Raffle, Christmas Fair, Two quiz nights in the year, Y7 & Y8 Club Night, Wreath Making, and Easter workshop.
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2024
Reserves policy
It is the policy of the PA that unrestricted funds which have not been designated for a specific use should be maintained at a level whereby we can organise events where expenditure is incurred in advance of funds being raised. This level of reserves has been maintained throughout the year and is set at £2,000.
The Trustees have assessed the major risks to which the Charity is exposed, and have a risk register in place to manage exposure to the major risks.
Financial Review
We raised funds by organising events and second hand uniform sales in the year, and raised a total of £42,492. Along with donations of £3,550 and bank interest of £302 income this year totalled £46,344. Expenditure in organising these events totalled £17,896 and we also donated £43,348 to various school projects (list of major donations in appendix). Our bank balance fell compared to last year because we donated a significantly larger amount in this financial year (last year school donations was £9,387). The cash balance at the end the financial year 2024 was still a healthy £59,476, allowing us to look for further opportunities to support the students and the school.
Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. As a result the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Structure, governance and management
The Trustees who served during the year and up to the date of signature of the financial statements were:
D Bennett (Chair) C Hill (Co Chair) S Thakrar (Vice Chair) K Wilds C Zurlini-Etemi S Bhat L Jinete J Collins (resigned 20 October 2023)
The Trustees’ report was approved by the Board of Trustees and signed on their behalf by
D Bennett (Chair)
Trustee
Dated 26/06/25
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
INDEPENDENT EXAMINERS REPORT
TO THE TRUSTEES OF CHISLEHURST AND SIDCUP GRAMMER SCHOOL PARENTS’ ASSOCIATION
I report to the Trustees on my examination of the financial statements of Chislehurst and Sidcup Grammar School Parents’ Association (the Charity) for the year ended 31 August 2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
F Condron – Fellow of the ICAEW DCha
Date 27 June 2025
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2024
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| Funds | Funds | ||
| 2024 | 2023 | ||
| Notes | £ | £ | |
| Income from: | |||
| Donations | 2 | 3,550 | 5,866 |
| Events | 3 | 42,248 | 37,435 |
| Bank Interest | 302 | 102 | |
| ______ | ______ | ||
| Total Income | 46,100 | 43,403 | |
| Expenditure on: | |||
| Charitable activities | 4 | 43,348 | 9,387 |
| Raising funds | 5 | 19,121 | 18,923 |
| ______ | ______ | ||
| Total expenditure | 62,469 | 28,310 | |
| Net (expenditure)/ income for the | year and | ||
| movement in funds for the year | (11,908) | 15,094 | |
| Fund balances at 1 September | 74,377 | 58,138 | |
| ______ | ______ | ||
| Balance at 31 August | 59,508 | 74,377 | |
| ====== | ====== |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
BALANCE SHEET
AS AT 31 AUGUST 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Notes | £ | £ | |
| Current Assets | |||
| Cash at bank and in hand | 59,508 | 74,377 | |
| ______ | ______ | ||
| Net current assets | 59,508 | 74,377 | |
| ====== | ====== | ||
| Funds | |||
| Unrestricted funds | 59,508 | 74,377 | |
| ______ | ______ | ||
| 59,508 | 74,377 | ||
| ====== | ====== |
The financial statements were approved by the Trustees on [date TBC] and signed on their behalf
D Bennett (Chair)
Trustee
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
Charity information
Chislehurst and Sidcup Grammar School Parents’ Association is a charity providing donations and volunteers to the school in England and Wales. The registered office is Hurst Road, Sidcup, Kent DA15 9AG.
1 Accounting policies
a) Accounting convention
The financial statements have been prepared in accordance with the Charity’s Rules of Association, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to in the UK and Ireland (FRS 102) (effective 1 January 2019)”. The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 not to prepare a statement of cashflows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are below.
b) Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future and have not identified any material uncertainties. As a result the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
c) Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
d) Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that the income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
e) Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits and bank balances, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown with borrowings in current liabilities.
f) Critical accounting estimates and judgements
Estimates and judgments are continually evaluated and are based on historical evidence and other factors, including expectations of future events that are believed to be reasonable under circumstances.
In the opinion of the Trustees, there were no significant estimates or judgements in the current or preceding year.
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
2 Income from donations
| 2 Income from donations | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| 1,000 club donations | 2,099 | 2,599 |
| Donations | 1,451 | 3,267 |
| ------------------------------------------------------------------------------------------------------------------------------ | ||
| Total Donations | 3,550 | 5,866 |
| 3 Funds raised from events | ||
| Second hand uniform sales | 6,646 | 7,799 |
| Christmas market/ raffle | 6,899 | 2,421 |
| Annual ball | 16,639 | 12,591 |
| Pre-loved Fair | - |
5,583 |
| Dress Down day | 1,354 | 1,150 |
| Wreath workshop | 2,776 | - |
| Quiz night | 5,141 | 4,495 |
| Year 7/8 Christmas club night | 1,841 | 1,904 |
| Cake and book sale | 592 | - |
| Y7 Parents evening | 359 | - |
| ------------------------------------------------------------------------------------------------------------------------------- | ||
| Total Funds raised from events | 42,248 | 37,435 |
| Bank Interest | 302 | 102 |
| ====== | ====== | |
| Total Income | 46,100 | 43,404 |
| ====== | ====== |
All income in the current and prior year related to unrestricted activities.
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| 4 Charitable activities - donations to School projects | 43,348 | 9,387 |
| 5 Expenditure on raising funds | ||
| Pre-loved Fair | - | 1,804 |
| Year 11 and Year 13 leavers | 1,400 | 1,250 |
| Christmas market/ raffle | 1,507 | 350 |
| Annual ball | 7,786 | 8,859 |
| Donation | 1,000 | 85 |
| 1,000 club prizes | - | 175 |
| Quiz night | 918 | 1,283 |
| Year 7/8 Christmas club night | 1,625 | 1,959 |
| Year 7 Parents hospitality evening | 810 | 913 |
| Wreath workshop | 2,146 | - |
| Float cash | 1,500 | 1,100 |
| Miscellaneous PA expenditure | 704 | 1,145 |
| -------------------------------------------------------------------------------------------------------------------------------- | ||
| Total cost of fundraising events | 19,121 | 18,923 |
| ====== | ====== | |
| Total Expenditure | 62,469 | 28,310 |
| ====== | ====== |
6 Employees
There were no employees during the year.
7 Related party transactions
There were no disclosable related party transactions during the year.
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8 Details of major donations (>£250) to school projects
| Laser cutter | £ 10,708 |
|---|---|
| Piano and shelves | £ 7,915 |
| Drama Sound desk | £ 4,968 |
| Tennis equipment | £ 4,533 |
| Cookery equipment | £ 2,341 |
| Sewing machines | £ 2,327 |
| Art printer | £ 1,755 |
| Basketball hoops | £ 1,291 |
| Oven cleaning | £ 1,260 |
| Spike Ball Nets | £ 1,044 |
| Counselling Room | £ 887 |
| Neon Signs | £ 885 |
| Book buzz | £ 980 |
| Library books | £ 436 |
| Frames for Art department | £ 359 |
| German Class | £ 264 |
| Music folders | £ 253 |
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