Charity Registration 271703
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
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LEGAL AND ADMINSTRATIVE INFORMATION
Trustees D Bennett (Chair) A White (Deputy Chair) J Baylis J Collins C Fryer I Brige Charity Number 271703 Principal Address Hurst Road Sidcup Kent DA15 9AG Independent examiner F Condron FCA 8 Willett Close Petts Wood Kent BR5 1QH
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION CONTENTS
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| Page | ||
|---|---|---|
| Trustees’ Report | 4-5 | |
| Independent examiner’s report | 6 | |
| Statement of fnancial activities | 7 | |
| Balance sheet | 8 | |
| Notes to the fnancial statements | 9-12 |
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2022
The Trustees present their report and financial statements for the year ended 31 August 2022.
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The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity’s Rules of Association, the Charities Act 2011 and “Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”.
Objectives and activities
The Charity’s objective is to undertake fundraising activities for the educational, training, recreational and sporting benefit of the students of the Chislehurst and Sidcup Grammar School by providing donations and volunteers to the school.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
Achievements and performance
The Parents’ Association have kept up the momentum of fundraising in the last year, with grateful support from Parents, Staff and Local Businesses. Our fundraising team has grown bigger and stronger during the year, seeing full representation of parents throughout the years of the school. We are a very strong PA in a secondary school, which is very unusual. We still aim to look to give back to our community and recognise that there are financial implications ahead for our families. We may have to re think our fund-raising strategies going forward, but we are more than capable of doing so, as we have shown during the pandemic.
Below are examples of events and projects that have helped us raise our funds: -
Co Op Community fund raising, Second-Hand Uniform Sales, Annual Ball, Christmas Raffle, 1000 Club, Christmas Fair, Easy Fund Raising, Amazon Smile, Quiz Night, Y7 & Y8 Club Night, Cake and Book Sale.
Financial review
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months’ expenditure. The Trustees considers that reserves as this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
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The Trustees who served during the year and up to the date of signature of the financial statements were:
D Bennett (Chair)
A White (Deputy Chair)
J Baylis
J Collins
C Fryer
I Brige
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2022 (CONTINUED)
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The Charity’s current policy concerning the payment of trade creditors is to follow the CBI’s Prompt Payers Code (copies are available from the CBI, Centre Point, 103 New Oxford Street, London WC1A 1DU).
The Charity’s current policy concerning the payment of trade creditors is to:
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settle the terms of payment with suppliers when agreeing the terms of each transaction;
-
ensure that suppliers are made aware of the terms of payments by inclusion of the relevant terms in contracts; and
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pay in accordance with the Charity’s contractual and other legal obligations.
The Trustees’ report was approved by the Board of Trustees and signed on their behalf by
………………………………………….
D Bennett (Chair)
Trustee
Dated ………………………………..
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION
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INDEPENDENT EXAMINERS REPORT
TO THE TRUSTEES OF CHISLEHURST AND SIDCUP GRAMMER SCHOOL PARENTS’ ASSOCIATION
I report to the Trustees on my examination of the financial statements of Chislehurst and Sidcup Grammar School Parents’ Association (the Charity) for the year ended 31 August 2022.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
F Condron – Fellow of the ICAEW
Date
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CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2022
| Unrestricted | |||
|---|---|---|---|
| Unrestricted | |||
| Funds | |||
| Funds | |||
| 2022 | |||
| 2021 | |||
| Notes | £ | ||
| £ | |||
| Income from: | |||
| Donations | 2 | 42,891 | |
| 22,260 | |||
| ______ | ______ | ||
| Expenditure on: | |||
| Charitable activities | 3 | 38,237 | |
| 18,006 | |||
| ______ | ______ | ||
| Net income for the year / | |||
| Net movement in funds for the year | 4,654 | ||
| 4,254 | |||
| Fund balances at 1 September 2021 | 53,484 | ||
| 49,230 | |||
| ______ | ______ | ||
| Fund balances at 31 August 2022 | 58,138 | ||
| 53,484 | |||
| ====== | |||
| ====== |
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The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION BALANCE SHEET
AS AT 31 AUGUST 2022
| 2022 | |||
|---|---|---|---|
| 2021 | |||
| Notes | £ | £ | |
| Current Assets | |||
| Cash at bank and in hand | 58,953 | ||
| 63,554 | |||
| Current Liabilities | |||
| Other creditors | 4 | (815) | |
| (10,070) | |||
| ______ | |||
| ______ | |||
| Net current assets | 58,138 | ||
| 53,484 | |||
| ====== | |||
| ====== | |||
| Funds | |||
| Unrestricted funds | 58,138 | ||
| 53,484 | |||
| ______ | |||
| ______ | |||
| 58,138 | |||
| 53,484 | |||
| ====== | |||
| ====== |
The financial statements were approved by the Trustees on ……………………………….. and signed on their behalf
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Dawn Bennett D Bennett (Chair) Trustee
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022
Charity information
Chislehurst and Sidcup Grammar School Parents’ Association is a charity providing donations and volunteers to the school in England and Wales. The registered office is Hurst Road, Sidcup, Kent DA15 9AG.
1 Accounting policies
a) Accounting convention
The financial statements have been prepared in accordance with the Charity’s Rules of Association, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to in the UK and Ireland (FRS 102) (effective 1 January 2019)”. The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a statement of cashflows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are below.
b) Going concern
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At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. As a result the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
c) Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022
d) Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that the income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
e) Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits and bank balances, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown with borrowings in current liabilities.
f) Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
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The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022
2 Donations
| 2022 | |||
|---|---|---|---|
| 2021 | |||
| £ | |||
| £ | |||
| Second hand uniform sales | 7,314 | ||
| 5,436 | |||
| ShareGift donation | - | ||
| 5,000 | |||
| Christmas rafe | 3,945 | ||
| 3,384 | |||
| 1000 club donations | 2,861 | ||
| 3,331 | |||
| Easter rafe | - | ||
| 2,556 | |||
| Food bank | - | ||
| 1,509 | |||
| Easy fund raising | 1,010 | ||
| 301 |
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| Amazon smile | 338 | |
|---|---|---|
| 256 | ||
| Parent donations | 417 | |
| 260 | ||
| Annual ball | 19,064 | |
| 200 | ||
| Match funding | - | |
| 25 | ||
| Interest | 2 | |
| 2 | ||
| Christmas Fair | 2,568 | |
| - | ||
| Garden project | 217 | |
| - | ||
| Quiz night | 3,340 |
- |
| Year 7/8 Christmas club night | 1,395 | |
| - | ||
| Cake and book sale | 420 | |
| - | ||
| ______ | ______ | |
| 42,891 | ||
| 22,260 | ||
| ====== | ||
| ====== |
All income in the current and prior year related to unrestricted activities.
CHISLEHURST AND SIDCUP GRAMMAR SCHOOL PARENTS’ ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022
3 Charitable Expenditure
| 2022 | 2021 |
|---|---|
| £ | £ |
| 13 |
| Donations to School | 20,807 | |
|---|---|---|
| 10,584 | ||
| Food bank | - | |
| 1,509 | ||
| Year 11 and Year 13 leavers | 1,021 | |
| 886 | ||
| Christmas rafe | 659 | |
| 724 | ||
| Second hand uniform | 918 | |
| 670 | ||
| Annual ball | 8,619 | |
| 640 | ||
| Year 7 games | - | |
| 605 | ||
| Easter rafe | - | |
| 511 | ||
| Garden project | 455 | |
| 339 | ||
| 1000 club prizes | 325 | |
| 125 | ||
| Christmas fair | 1,744 | |
| - | ||
| Quiz night | 414 | |
| - | ||
| Year 7/8 Christmas club night | 974 | |
| - | ||
| Year 7 Parents hospitality evening | 1,520 | |
| - | ||
| 80’s night | 250 | |
| - | ||
| Cake and book sale | 100 | |
| - | ||
| Miscellaneous expenditure | 431 | |
| - | ||
| ______ | ______ | |
| 38,237 | ||
| 18,006 | ||
| ====== | ||
| ====== |
4 Employees
There were no employees during the year (2021 – none)
5 Other creditors
Other creditors relate to monies held by the Charity for the benefit of local NHS and community charities during the pandemic. All monies held at 31 August 2022 were distributed after the year end.
6 Related party transactions
There were no disclosable related party transactions during the year (2021 – none).
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