Trustees’ Report for the year ended 31[st] August 2024
Structure, Governance, Management and Administration
The Walthamstow Hall Friends Trust (‘the Trust’) is a Charitable Trust governed by a Trust deed. The Trust is registered in England and Wales, Charity number 271696.
Appointment of Trustees is governed by a Trust Deed of the Trust. The Board of Trustees are authorised to appoint new Trustees to fill vacancies arising through resignation or death of an existing Trustee.
The following Trustees served during the year:
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T Wright
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A Law
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V May
Contact address: Walthamstow Hall School, Holly Bush Lane, Sevenoaks, TN13 3UL.
The following served as Officers of the Trust during the year:
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Chair V May
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• Secretary Vacant • Treasurer T Wright
Ms L Chamberlain (Head) and Mr Horner (retired April 2024) and Mrs E Walsh (appointed April 2024) (Bursar) attended Committee meetings to represent the School. Committee meetings were held in person.
The Bankers are National Westminster Bank of 67 High Street, Sevenoaks, Kent, TN13 1LA.
From 1 September 2024, the operations of the Trust were transferred to a new non-incorporated Charity, Walthamstow Hall Friends and Parents, (“WHFP”). The Charity is registered in England and Wales, Charity number 1207709.
Objectives and Activities
The objectives of the Trust are to support the School by organising fund-raising and social events within the boundaries of the School, with a view to providing the School with additional items.
Achievements and Performance
During the period we held numerous events for both pupils and parents. The main fundraisers were the Christmas Fair and the inaugural Christmas Balls. We also hosted a quiz night and a film night for junior school pupils. All events were well attended. The sale of second-hand uniform and merchandise continues to contribute a large proportion of the income raised. During the period we contributed £19,025 to cover picnic benches and trees at the Senior School, and a contribution to the library refurbishment and play equipment at the Junior School.
Financial Review
Due to the timing of payments, at the end of the period our total cash reserves amounted to £38,904 (2023: £39,576). Before donations, activities contributed £18,353 (2023: £5,505) to reserves.
Reserves Policy
The Trust aims to keep a reserve of £5,000 to cover expenses involved in staging events for the forthcoming year. It has made provisions to contribute to the 20% of net surplus to the bursary fund. Other funds are to be allocated to projects. Due to the transfer of the operations of the Trust to a new non-incorporated Charity from 1 September 2024, the provision to contribute to the bursary fund will no longer apply.
Trustees’ Approval
In preparing the financial statements the Trustees are required to:
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Select suitable accounting policies and apply them consistently
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Make judgements and estimates that are reasonable and prudent
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Prepare financial statements on a going concern basis, unless it is inappropriate to presume the Charitable Trust will continue in operation. As the operations are continuing under the new Charity, this Trustee Report has been prepared on a going concern basis.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust. They are also responsible for safeguarding the assets of the Trust and taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees declare that they have approved the Trustees’ Report.
Signed on behalf of the Trustees:
V May, Chair TRUSTEE SIGNATURE DATE T Wright, Treasurer TRUSTEE SIGNATURE DATE
| The Walthamstow Hall Friends Trust | The Walthamstow Hall Friends Trust | ||||||
|---|---|---|---|---|---|---|---|
| Charitable Trust registered in England and Wales 271696 | |||||||
| STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024 | |||||||
| Year to 31 August |
8 mths to 31 August |
||||||
| Notes | 2024 | 2023 | Change | ||||
| £ | £ | £ | |||||
| RECEIPTS | |||||||
| Unearned income | 2 | 135 | 164 | (29) | |||
| Fundraising | 3 | 16,132 | 1,195 | 14,937 | |||
| Clothingshops and merchandise | 4 | 12,986 | 8,724 | 4,262 | |||
| Total receipts | 29,253 | 10,083 | 19,170 | ||||
| PAYMENTS | |||||||
| Management and administrative costs | (829) | (921) | 92 | ||||
| Fundraising | 3 | (8,154) | (1,131) | (7,023) | |||
| Clothingshops and merchandise | 4 | (1,917) | (2,526) | 609 | |||
| Expenditure before donations | (10,900) | (4,578) | (6,322) | ||||
| NET INCOME | 18,353 | 5,505 | 12,848 | ||||
| Less donations made | 5 | (19,025) | (2,600) | (16,425) | |||
| Net movement in funds in theyear/period | (672) | 2,905 | (3,577) | ||||
| Total funds brought forward | 39,576 | 36,671 | 2,905 | ||||
| Total funds carried forward | 38,904 | 39,576 | (672) | ||||
| There were no recognisedgains or losses for theyear ended 31 August 2024 and the 8 monthperiod | |||||||
| ended 31 August 2023 other than those included in the Statement of Financial Activities. | |||||||
| All funds were unrestricted,and the Trust has no other assets or liabilities. | |||||||
| The accompanyingnotes formpart of these Financial Statements. | |||||||
| The Financial Statements were approved bythe Board of Trustees on | |||||||
| Trustee | |||||||
| Mrs T Wright - Treasurer |
| The Walthamstow Hall Friends Trust | The Walthamstow Hall Friends Trust | The Walthamstow Hall Friends Trust | The Walthamstow Hall Friends Trust | |||||
|---|---|---|---|---|---|---|---|---|
| Charitable Trust registered in England and Wales 271696 | ||||||||
| NOTES TO THE FINANCIAL STATEMENTS | ||||||||
| 1 Accounting policies | ||||||||
| a) Basis of Accounting | ||||||||
| The financial statements areprepared under the receipts andpayments basis under the historical cost convention. | ||||||||
| The financial statements include the results of the Trust's operations,which are described in the Trustees' Report. | ||||||||
| b) Income | ||||||||
| All income and expenditure are accounted for when received. | ||||||||
| c) Value Added Tax | ||||||||
| VAT is not recoverable bythe Trust and as such is included in the relevant costs in the Statement of Financial Activities. | ||||||||
| d) Management and Administrative Expenditure | ||||||||
| This includes all expenditure not directlyrelated to the charitable activitiesplus onlinepayment fees. | ||||||||
| 2 Unearned income | 2024 | 2023 | Change | |||||
| £ | £ | £ | ||||||
| Other net income received | 135 | 164 | (29) | |||||
| 135 | 164 | (29) | ||||||
| 3 Fundraising | Receipts | Expenses | Net | |||||
| £ | £ | £ | ||||||
| Evening | -Quiz | 2,581 | (1,344) | 1,237 | ||||
| - Winter balls | 8,400 | (6,027) | 2,373 | |||||
| Daytime | - Junior school events | 683 | - | 683 | ||||
| Christmas | - Fair,cards andpuddings | 4,468 | (783) | 3,685 | ||||
| 16,132 | (8,154) | 7,978 | ||||||
| 4 Clothing shops and school merchandise | 2024 | 2023 | Change | |||||
| £ | £ | £ | ||||||
| School shops income | 12,986 | 8,724 | 4,262 | |||||
| School shops expenses | (1,917) | (2,526) | 609 | |||||
| Netposition | 11,069 | 6,198 | 4,871 | |||||
| 5 Donations | 2024 | 2023 | ||||||
| £ | £ | |||||||
| Picnic benches and trees for senior school | 3,612 | - | ||||||
| Junior school libraryrefurbishment | 8,130 | - | ||||||
| Junior schoolplayequipment | 7,283 | - | ||||||
| Landscaping | - | 2,600 | ||||||
| 19,025 | 2,600 | |||||||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name The Walthamstow Hall Friends Trust On accounts for the year 31 August 2024 Charity no 271696 ended (if any) Set out on pages Receipts and Payments Accounts I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 23 May 2025
Signed: Name: Hannah Diddams Relevant professional The Institute of Chartered Accountants in England and Wales qualification(s) or body (if any): Address: 17 High Street Brasted Kent. TN16 1JA
1
Oct
IER 2018
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct
IER 2018