2024-12-31-accounts - Girlguiding Fleet Division

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Trustees' Annual Report for the period from 01 January to 31 December 2024

Section A

Reference and administration details

Charity name Girlguiding Fleet Division

Registered charity number 271663 Charity's principal address Chartley Birch Avenue Fleet GU51 4PB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Pauline Warner	Division Commissioner for Guiding Members
Jennifer Walter	Division Commissioner for the Guide Hall
Eileen Collins	District Commissioner	1/9/2022 - 5/9/2024
KatyWatson	District Commissioner	1/9/2022 – 8/1/2024
Jacqueline O’Connell	District Commissioner	24/2/2017 – 31/7/2024
Louise Williams	District Commissioner
WendyBascal	District Commissioner	24/7/2023 - 16/7/2024
Louise Watkins	Division Treasurer
AmyBritten	District Commissioner	From 10/10/2024
Clare Armitage	District Commissioner	From 10/10/2024
TracyBetteridge	District Commissioner	From 10/10/2024

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document[Royal Charter Granted 14-December-1922]

How the charity is constituted[Executive Committee]

Trustee selection method[Appointed]

Section C Objectives and activities

Page 1 of 4

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Girlguiding Fleet, in accordance with our National Organisation, builds girls’ confidence and raises their aspirations. We give them the chance to discover their full potential and encourage them to be a powerful force for good. We give them a space to have fun.
	Girlguiding Fleet has undertaken a range of activities throughout the year. These have included regularly weekly meetings for girls in all sections of Guiding where outdoor skills, arts and crafts, service projects, residential experiences and personal challenges have been achieved. These have been completed through a blended delivery of face-to-face meetings (indoors and outdoors). Girlguiding Fleet rents its hall to Girlguiding groups for Girlguiding activities, and to the local Community. Governance of the Division has been achieved through regular meetings with the Trustees where due regard has been taken of our policies and financial responsibility.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

Girlguiding Fleet, in accordance with our National Organisation, builds
girls’ confidence and raises their aspirations. We give them the chance
to discover their full potential and encourage them to be a powerful
force for good. We give them a space to have fun.

Girlguiding Fleet has undertaken a range of activities throughout the
year. These have included regularly weekly meetings for girls in all
sections of Guiding where outdoor skills, arts and crafts, service
projects, residential experiences and personal challenges have been
achieved. These have been completed through a blended delivery of
face-to-face meetings (indoors and outdoors).
Girlguiding Fleet rents its hall to Girlguiding groups for Girlguiding
activities, and to the local Community.
Governance of the Division has been achieved through regular meetings
with the Trustees where due regard has been taken of our policies and
financial responsibility.

Section D Achievements andperformance	Section D Achievements andperformance
Summary of the main achievements of the charity during the year
	The range of activities at local group level continues to be based on the Girlguiding programme, with leaders creatively adapting it to ensure all girls, regardless of background and individual needs, continue to get a broad and varied set of activities that challenge and motivate them. Several units have held successful sleepovers, holidays and camps. Leaders got together to tailor a sleepover at the town library to suit the needs of girls in our division along with a brownie unit from a neighbouring division. Our youngest section (rainbows) joined us for the start of the evening but didn’t stay overnight. It was lovely to see leaders working together, and this was a wonderful opportunity for all members to come together to see how many people are involved in Girlguiding. We were well represented at the town’s Remembrance parades to show our respect for the many who have given their lives to serve our country, and on a lighter note we have manned the town’s Santa’s Post Office giving children the opportunity to write and post letters to Santa. Alongside this, members have continued to achieve personal goals. Young members have achieved qualifications relevant to their age group – Duke of Edinburgh Awards and section Bronze, Silver and Gold Awards. In addition, our leaders have extended their own knowledge and qualifications in order to offer the girls ever greater opportunities in new and innovative ways. These have included leadership qualifications, residential qualifications, First Aid qualifications and Safeguarding training. Girlguiding Fleet continues to attract girls and leaders. We could really do with more leaders as several of our leaders wish to retire over the next few years. We have sent out emails and used facebook to highlight that we need more volunteers. We continue to hold long waiting lists. We also need to recruit some people to help with admin. New volunteers have come forward to take on the roles of bookkeeper and

Section D
Achievements andperformance

Summary of the main
achievements of the charity
during the year

The range of activities at local group level continues to be based on the
Girlguiding programme, with leaders creatively adapting it to ensure all
girls, regardless of background and individual needs, continue to get a
broad and varied set of activities that challenge and motivate them.
Several units have held successful sleepovers, holidays and camps.
Leaders got together to tailor a sleepover at the town library to suit the
needs of girls in our division along with a brownie unit from a
neighbouring division. Our youngest section (rainbows) joined us for the
start of the evening but didn’t stay overnight. It was lovely to see
leaders working together, and this was a wonderful opportunity for all
members to come together to see how many people are involved in
Girlguiding.
We were well represented at the town’s Remembrance parades to show
our respect for the many who have given their lives to serve our
country, and on a lighter note we have manned the town’s Santa’s Post
Office giving children the opportunity to write and post letters to
Santa.
Alongside this, members have continued to achieve personal goals.
Young members have achieved qualifications relevant to their age
group – Duke of Edinburgh Awards and section Bronze, Silver and Gold
Awards. In addition, our leaders have extended their own knowledge
and qualifications in order to offer the girls ever greater opportunities
in new and innovative ways. These have included leadership
qualifications, residential qualifications, First Aid qualifications and
Safeguarding training.
Girlguiding Fleet continues to attract girls and leaders. We could really
do with more leaders as several of our leaders wish to retire over the
next few years. We have sent out emails and used facebook to highlight
that we need more volunteers. We continue to hold long waiting lists.
We also need to recruit some people to help with admin. New
volunteers have come forward to take on the roles of bookkeeper and

Page 2 of 4

Section D Achievements and erformance p

secretary for the Guide Hall Management team.

Fleet Division Guide Hall is a community building used by members of Girlguiding for unit meetings and residentials. It is also used by several community groups including Fleet U3A and Brendoncare Clubs. The Management Committee of the Hall worked hard to ensure that the Hall is clean and in a good state of repair so that it is remains appealing to people who hire it.

Section E Financial review We endeavour to maintain free Reserves of at least 12 months’ Brief statement of the operational expenditure. Members of the Executive Committee consider charity’s policy on reserves that current services would be able to continue for at least this duration in the event of a significant drop in income. A finance sub-committee has reviewed the income and expenditure for the Guide Hall and has published price increases to try to keep healthy reserves. Some of the money that was raised over the last few years and has been sitting in the division account has been transferred to the Guide Hall account where it is needed more. The management for the Fleet Division Guide Hall have continued to do a wonderful job of ensuring that the hall stays in good repair and decorative order. In 2024 the committee room was painted to keep things looking fresh. At the end of 2023 there was still some money being held in Division Accounts in relation to guide units which have closed. In line with Girlguiding UK policy, these funds were held for one year in case the unit re-opened. The unit did not reopen so this money is being used for activity days for guides. A successful Water Activities Day was held in 2024 with plans made for a division adventure day for 2025. Details of any funds materially None in deficit

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s)

Page 3 of 4

Full name(s) Position Date	Pauline Mary Warner	Jennifer Susan Walter

	Division Commissioner for Guiding Members	Division Commissioner for the Guide Hall

	9/6/2025	9/6/2025

Page 4 of 4

Girlguiding Fleet Division Charity Number: 271663 Accounts for Ihe perlod 1 January to 311 Receipts and expendilure ac(unts Glrlguldlng 2024 2023 Brought Forward Division Account Guide Hall Account Girlguiding Uniform and Equipment Account Badge Account 100 club 12,084 84 £ 19,661.51 £ 11,475.01 27,247.95 8,576.02 £ 34.75 £ 1,126.95 £ 8,762.42 1,072.20 Total Broughl Forward 41.484 07 £ 48,557.58 Receipts Division Receipts Guide Hall Rental & Other Receipts £ Girlguiding Uniform and Equipment F £ Badge Account 100 club 6,827.90 £ 14,916.99 £ 6,521.26 £ 2,895.10 £ 1.326.65 £ 7,931.71 22,283.59 6,830.04 3475 1,232.75 Paid to wrong accounl or paid Ihrough Ihe accounl. Transfers behyeen accounts 1.661.65 600.00 Total Receipts 30,226.25 £ 38,312.84 Expenditure Division Expenditure Guide Hall Expenditure Girlguiding Uniform and Equipment E £ Badge Account 100 club Refunded or moved Io another account Transfers tetsveen accounts 4,632.53 £ 17,930.90 £ 5,671.09 £ 609.78 £ 1,230.03 £ 7,321.88 29,870.03 7,016.44 1,178.00 1,661.65 600.00 Totsl Expenditure 27,812.68 £ 45,386.35 Balance Brought forward Income Expenditure Balan 41,484.07 £ 30,226.25 £ 27,812.68 -£ 43,897.64 £ 48,557.58 38.312.84 45,386.35 41,484.07 Carry forward Division Account Guide Hall Account Guide Shop Account Badge Account 100 club 14,280.21 £ 16,647.60 £ 9,426.19 £ 2,320.07 £ 1,223.57 £ 12,084.84 19,661.51 8,576.02 34.75 1,126.95 Total Carried Forward 43,897.64 £ 41,484.07 Prepared by: Louise Watkins Division Treasurer L LJo*Ln 9 /(0/ 29 Checked by: Pauline Wamer Division Commissioner 9/6/1)

Report to_the-trusteesl membersof	iding Fleet Division
Onaccountsfortheyear ended	31st December2Q24 Charityno (ifany) 271663
Setout onpages
	to include the numbers of additional
	Ireport tothetrustees onmyexaminationofthe accountsofthe above
	eharity("theTrust')for theyearended3{I{2t2024.
Responsibilitiesandbasis ofreport	As the charity trusteesofthe Trust, you are responsibleforthe preparation of the accountsinaccordance with the requirementsofthe Charities Act2011 ("theAct").
	Ireport in respect ofmyexaminationofthe Trust'saccounts carried out
	under section145 ofthe2011Act andincarryingoutmyexamination,Ihave
	fotlowed the applicable DirectionsgivenbytheCharity Commission under
	section 145(5Xb)of theAct.
Independent examiner's statement	Ihave completed myexamination.Iconfirmthatnomaterial matters have cometomyattention(otherthan that disclosedbelow *)inconnection with
	the examination whichgivesme causetobelievethatin,any material
	respect.
	.accounting records were not keptinaccordance with section130 ofthe
	Actor
	.the accounts donotaccord with the accounting records
	Ihavenoconcerns and have come acrossnoother mattersinconnection
	with the examinationtowhich attention shouldbedrawninordertoenable a
	proper understandingofthe accountstobe reached. *Pleasedelete the words inthebracketsif theydonotapply.
	?-otS Date:l"1tvt,{v*u'
Name:
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31ER Oct•b•r 2018