Trustees, Annual Report for the period from 01 January to 31 December 2023 Girlguiding Section A Reference and administration details Charity name Girlguiding Fleet Division Registered charity number 271663 Charity's principal address Chartley Birch Avenue Fleet GU514PB Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Pauline Wamer Division Commissioner for Guiding Members Jennifer Walter Division Commissioner for the Guide Hall Sarah Deans Division Treasurer 1/1/18- 3118/23 Eileen Collins District Commissioner Katy Watson Helen Anderton District Commissioner District Commissioner 01109122 07111 /23 Jacqueline O'connell Louise Williams District Commissioner District Commissioner Wendy Bascal Megan Pickford Beth Brown District Commissioner 10 Ranger leader Ranger leader Young Leader Adviser Division Treasurer From 27/07/23 From 31 /08123 12 Christine Mundy Louise Watkins , From 14109123 From 01109/23 13 Section B Structure, governance and management Description of the charity's trusts Type of governing document Royal Charter Granted 14-December-1922 How the charity is constituted Trustee selection method Appointed Executive Committee Page1of4 Section C Objectives and activities Summary of the objects of the charity set out in its governing document Girlguiding Fleet, in accordance with our National Organisation, builds girls, confidence and raises their aspirations. We give them the chance to discover their full potential and encourage them to be a powerful I force for good. We give them a space to have fun. Girlguiding Fleet has undertaken a range of activities throughout the year These have included regularly weekly meetings for girls in all sections of Guiding where outdoor skills, arts and crafts, service projects, residential experiences and personal challenges have been achieved. These have been completed through a blended delivery of face-to-face meetiiigs (indoors and outdoors). Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance Girlguiding Fleet rents its hall to Girlguiding groups for Girlguiding issued by the Charity activities, and to the local Community. Commission on public benefit) Governance of the Division has been achieved through regular meetings with the Trustees where due regard has been taken of our policies and financial responsibility. Section D Achievements and performance Summary of the main achievements of the charity during the year The range of activities at local group level continues to be based on the Girlguiding programme, with leaders creatively adapting it to ensure all girls, regardless of background and individual needs, continue to get a broad and varied set of activities that challenge and motivate them. Several units have held successful sleepovers, holidays and camps. Our division took part in a parade to celebrate the coronation of King Charles and also held successful stalls serving tea and cakes and giving local youngsters the opportunity to play some games. These were supported by the local branch of the Trefoil Guild. We took part in the town's Remembrance parades to show our respect for the many who have given their lives to serve our country, and on a lighter note we have manned the town's Santa's Post Office giving children the opportunity to write and post letters to Santa. i Alongside this, members have continued to achieve personal goals. Young members have achieved qualifications relevant to their age group - Duke of Edinburgh Awards and section Bronze, Silver and Gold Awards. In addition, our leaders have extended their own knowledge and qualifications in order to offer the girls ever greater opportunities in new and innovative ways. These have included leadership qualifications, residential qualifications, First Aid qualifications and Safeguarding training. Girlguiding Fleet continues to attract girls and leaders. We could really do with more leaders as several of our leaders wish to retire over the next few years. We have sent out emails and used facebook to highlight that we need more volunteers. We continue to hold long waiting lists. We also need to recruit some people to help with admin. Hart Voluntary Action (HVA) was supplied with role descriptions for a bookkeeper and a secretary for the Guide Hall Management team. Peo lewhoa I to volunteer throu hHVAma be matched uLwith Page2of4 Section D Achievements and performance People who apply to volunteer through HVA may be matched up with one of these roles via their website. Fleet Division Guide Hall is a community building used by members of Girlguiding for unit meetings and residentials. It is also used by several community groups including Fleet U3A and Brendoncare Clubs. The Management Committee of the Hall worked hard to ensure that the Hall is clean and in a good state of repair so that it is remains appealing to eople who hire it: Section E Financial review Brief statement of the charity's policy on reserves We endeavour to maintain free Reserves of at least 12 months, operational expenditure. Members of the Executive Committee consider that current services would be able to continue for at least this duration in the event of a significant drop in income. The management for the Fleet Division Guide Hall have continued to do a wonderful job of ensuring that the hall stays in good repair and decorative order. In 2023 the main building and the camp stores were re-weatherproofed and some internal painting was done to keep things looking fresh. New motion sensor taps were installed in the main toilets and the small cloakroom. There was unusual additional expenditure incurred following a burst pipe at the end of 2022. At the end of 2022 an amount of £2,750 was held in Division Accounts in relation to guide units which have closed. In line with Girlguiding UK policy, these funds were held for one year in case the unit re-opened. This has not happened so plans were made for a division guides water fun day for 2024 and money left after that will be put towards a guide event in 2025. In January 2023 we received £1025.00 from Benevity. This money will be used towards new tops for leaders when a new uniform comes out in 2026. A new bank account was set up to deal with the sale of badges. One of our leaders has taken on the role of selling badges to raise a little extra money for the division. It has been useful to see the income and expenditure from this separately from the main transactions. Details of any funds materially in deficit None Section F IWIIIOther optional information Page3of4 Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Pauline Mary Warner Jennifer Susan Walter Position Division Commissioner for Guiding Members Division Commissioner for the Guide Hall Date 0211012024 0311012024 Page4of4 ## **Girlguiding Fleet Division Charity Number: 271663** Accounts for the period 1 January to 31 December 2023 Receipts and expenditure accounts ||**2023**|**2022**| |---|---|---| |**Brought Forward**||| |Division Account|£ 11,475.01|£ 9,001.13| |Guide Hall Account|£ 27,247.95|£ 40,171.86| |Camp Store Fundraising & Equipment Accounts|£ -|£ 2,692.04| |Girlguiding Uniform and Equipment Account|£ 8,762.42|£ 8,468.93| |Badge Account|£ -|£ -| |100 club(Not included in 2022 accounts)|£ 1,072.20|£ -| |Total Brought Forward|**£ 48,557.58**|**£ 60,333.96**| |**Receipts**||| |Division Receipts|£ 7,931.71|£ 9,119.45| |Guide Hall Rental & Other Receipts|£ 22,283.59|£ 17,515.21| |Camp Store Fundraising Receipts||£ -| |Girlguiding Uniform and Equipment Receipts|£ 6,830.04|£ 6,496.64| |Badge Account|£ 34.75|£ -| |100 club(Not included in 2022 accounts)|£ 1,232.75|£ -| |Transfers between accounts||-£ 5,651.42| |Total Receipts|**£ 38,312.84**|**£ 27,479.88**| |**Expenditure**||| |Division Expenditure|£ 7,321.88|£ 6,645.57| |Guide Hall Expenditure|£ 29,870.03|£ 30,439.12| |Camp Store Fundraising Expenditure|£ -|£ 2,692.04| |Girlguiding Uniform and Equipment Expenditure|£ 7,016.44|£ 6,203.15| |Badge Account|£ -|£ -| |100 club(Not included in 2022 accounts)|£ 1,178.00|£ -| |Transfers between accounts||-£ 5,651.42| |Total Expenditure|**£ 45,386.35**|**£ 40,328.46**| |**Balance**||| |Brought forward|£ 48,557.58|£ 60,333.96| |Income|£ 38,312.84|£ 27,479.88| |Expenditure|-£ 45,386.35|-£ 40,328.46| |Balance|£ 41,484.07|£ 47,485.38| |**Carry forward**||| |Division Account|£ 12,084.84|£ 11,475.01| |Guide Hall Account|£ 19,661.51|£ 27,247.95| |Camp Store Account|£ -|£ -| |Guide Shop Account|£ 8,576.02|£ 8,762.42| |Badge Account|£ 34.75|£ -| |100 club(Not included in 2022 accounts)|£ 1,126.95|£ -| |Total Carried Forward|**£ 41,484.07**|**£ 47,485.38**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Girlguiding Fleet Division On accounts for the year ended 31 st December 2023 Charity no (if any) 271663 Set out on pages (remember to InrlLide ItrA P,Iqe Itirpbers 01 3ddilional shoets) I report to the trustees on my examination of the accounts of the above charity ( the Trusy,) for the year ended 3111212023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached, Please delete the words in the br3ckets if they do not apply. Signed: Date: Name: John Bottomley Relevant professional qualification(s) or body (if any): FCG - Chartered Governance Institute UK & Ireland Address: 1 Hardings Lane Hartley Witney RG27 8QF IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018