## **Gloucestershire County Proficiency Tests Committee**
## **Charity No. 271607**
## **Trustees' Report and Unaudited Accounts**
**31 July 2022**
**Gloucestershire County Proficiency Tests Committee Contents**
||Pages|
|---|---|
|Trustees' Annual Report|2 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 to 12|
|Detailed Statement of Financial Activities|13 to 14|
Page 1
**Gloucestershire County Proficiency Tests Committee Trustees Annual Report**
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 July 2022.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Charity No. 271607**
## **Principal Office**
Southcott Box Stroud Glos GL6 9HR
## **Trustees**
The following trustees served during the year:
T. Bendle A. Cozens A. East J. Foster J. Hasler T. Hicks C. Padfield M. Savagar I. Whittles D. Williams
## **Accountants**
Robert Powell Chartered Accountant C2 Spinnaker House Hempsted Lane Gloucester GL2 5FD
## **OBJECTIVES AND ACTIVITIES**
The purpose of the charity as set out in its governing document adopted on 11 October 1971 and amended on 26 September 1994 and 8 January 2002.
The main activities undertaken in relation to those purposes are the provision of test facilities and certificates.
The charity's charitable objects are the advancement of education by means of collaboration with the National Proficiency Tests Council in the admininstration of proficiency tests in practical agriculture and horticulture within Gloucestershire.
## **Statement of trustees' responsibilities in relation to the financial statements**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Page 2
**Gloucestershire County Proficiency Tests Committee Trustees Annual Report**
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
J. Foster Trustee
11 October 2022
Page 3
**Gloucestershire County Proficiency Tests Committee Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Gloucestershire County Proficiency Tests Committee**
I report to the trustees on my examination of the financial statements of Gloucestershire County Proficiency Tests Committee for the year ended 31 July 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
- the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- the financial statements do not accord with those records; or
- the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Robert Powell ICAEW Robert Powell Chartered Accountant
C2 Spinnaker House Hempsted Lane Gloucester
GL2 5FD 11 October 2022
Page 4
**Gloucestershire County Proficiency Tests Committee Statement of Financial Activities**
## **for the year ended 31 July 2022**
|**Notes**
**Income and endowments**
**from:**
Other trading activities
3
Investments
4
**Total**
**Expenditure on:**
Raising funds
5
Other
6
**Total**
Net gains on investments
**Net (expenditure)/income**
Transfers between funds
**Net (expenditure)/income**
**before other gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**||**Unrestricted**
**funds**|**Total funds**|**Total funds**|
|---|---|---|---|---|
|||**2022**|**2022**|**2021**|
|||**£**|**£**|**£**|
||||||
|||62,758|62,758|56,741|
|||9|9|3|
|||62,767|62,767|56,744|
||||||
|||51,695|51,695|46,810|
|||12,817|12,817|9,930|
|||64,512|64,512|56,740|
|||-|-|-|
|||(1,745)|(1,745)|4|
|||-|-|-|
|||(1,745)|(1,745)|4|
||||||
|||(1,745)|(1,745)|4|
||||||
|||47,050|47,050|47,046|
|||45,305|45,305|47,050|
||||||
||||||
||||||
Page 5
**Gloucestershire County Proficiency Tests Committee Balance Sheet**
**at 31 July 2022**
|**Charity No. 271607**
**Fixed assets**
Tangible assets
8
**Current assets**
Debtors
9
Cash at bank and in hand
**Creditors:**Amount falling due within one year
10
**Net current assets**
**Total assets less current liabilities**
**Net assets excluding pension asset or liability**
**Total net assets**
**The funds of the charity**
**Restricted funds**
11
**Unrestricted funds**
11
General funds
**Reserves**
11
**Total funds**
Approved by the trustees on 11 October 2022|**2022**
**£**
20
20
6,495
41,464
47,959
(2,674)
45,285
45,305
45,305
45,305
45,305
45,305
45,305|**2021**
**£**
20|
|---|---|---|
|||20
6,761
45,166|
|||51,927
(4,897)|
|||47,030
47,050|
|||47,050|
|||47,050|
|||47,050|
|||47,050|
|||47,050|
||||
And signed on their behalf by:
J. Foster Trustee 11 October 2022
Page 6
**Gloucestershire County Proficiency Tests Committee Notes to the Accounts**
## **for the year ended 31 July 2022**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
- Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 7
**Gloucestershire County Proficiency Tests Committee Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Freehold investment property**
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
## **Stocks**
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
## **Trade and other debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 8
**Gloucestershire County Proficiency Tests Committee Notes to the Accounts**
## **Research and development**
Expenditure on research and development is written off in the year in which it is incurred.
## **Foreign currencies**
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.
Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
## **Leased assets**
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.
Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
## **Receipt of donated goods, facilities and services**
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 9
**Gloucestershire County Proficiency Tests Committee Notes to the Accounts**
## 2 **Statement of Financial Activities - prior year**
|2
**Statement of Financial Activities - prior year**||||
|---|---|---|---|
|**Income and endowments from:**
Other trading activities
Investments
**Total**
**Expenditure on:**
Raising funds
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
3
**Income from other trading activities**
Test fees and schedules
4
**Income from investments**
Deposit account interest|**Unrestricted**
**£**
62,758
62,758
**Unrestricted**
**£**
9
9|**Unrestricted**
**funds**
**2021**
**£**
56,741
3
56,744
46,810
9,930
56,740
4
4
4
47,046
47,050
**Total**
**2022**
**£**
62,758
62,758
**Total**
**2022**
**£**
9
9|**Total funds**
**2021**
**£**
56,741
3|
||||56,744
46,810
9,930|
||||56,740|
||||4|
||||4|
||||4
47,046|
||||47,050|
||||**Total**
**2021**
**£**
56,741|
||||56,741|
||||**Total**
**2021**
**£**
3|
||||3|
Page 10
**Gloucestershire County Proficiency Tests Committee Notes to the Accounts**
## 5 **Expenditure on raising funds**
|_Fundraising trading costs_
Test fees and schedules
NPTC registration fees
6
**Other expenditure**
Employee costs
Motor and travel costs
Premises costs
General administrative costs
Legal and professional costs
7
**Staff costs**
Salaries and wages
No employee received emoluments in excess of £60,000.
8
**Tangible fixed assets**
**Cost or revaluation**
At 1 August 2021
At 31 July 2022
**Depreciation and**
**impairment**
At 1 August 2021
At 31 July 2022
**Net book values**
At 31 July 2022
At 31 July 2021
9
**Debtors**
Trade debtors|**Unrestricted**
**£**
38,324
13,371
51,695
**Unrestricted**
**£**
10,260
226
653
1,116
562
12,817
**2022**
10,260
10,260
**2022**
**£**
6,495
6,495|**Total**
**2022**
**£**
38,324
13,371
51,695
**Total**
**2022**
**£**
10,260
226
653
1,116
562
12,817
**£**
1,037
1,037
1,017
1,017
20
20|**Total**
**2021**
**£**
27,190
19,620|
|---|---|---|---|
||||46,810|
||||**Total**
**2021**
**£**
7,824
-
661
905
540|
||||9,930|
||||**2021**
7,824|
||||7,824|
||||**£**
1,037|
||||1,037|
||||1,017|
||||1,017|
||||20|
||||20|
||||**2021**
**£**
6,761|
||||6,761|
Page 11
**Gloucestershire County Proficiency Tests Committee Notes to the Accounts**
## 10 **Creditors:**
|amounts falling due within one year
Trade creditors
Accruals
11 **Movement in funds**
**Restricted funds:**
**Unrestricted funds:**
**General funds**
**Total funds**
12 **Analysis of net assets between funds**
Fixed assets
Net current assets
13 **Reconciliation of net debt**
Cash and cash equivalents
Net debt||**2022**
**£**
2,112||**2021**
**£**
4,357|
|---|---|---|---|---|
|||562||540|
||**At 1 August**
**2021**
47,050
47,050|2,674
**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
62,767
62,767
**At 1 August**
**2021**
**£**|**Resources**
**expended**
**£**
(64,512)
(64,512)
**Unrestricted**
**funds**
**£**
20
45,285
45,305
**Cash flows**
**£**|4,897|
|||||**At 31 July**
**2022**
**£**
45,305|
|||||45,305|
|||||**Total**
**£**
20
45,285|
|||||45,305|
|||||**At 31 July**
**2022**
**£**|
|||45,166|(3,702)|41,464|
|||45,166
45,166|(3,702)
(3,702)|41,464|
|||||41,464|
||||||
Page 12
**Gloucestershire County Proficiency Tests Committee Detailed Statement of Financial Activities**
## **for the year ended 31 July 2022**
|**Income and endowments from:**
Other trading activities
Test fees and schedules
Investments
Deposit account interest
**Total income and endowments**
**Expenditure on:**
Costs of other trading activities
Test fees and schedules
NPTC registration fees
**Total of expenditure on raising**
**funds**
Employee costs
Secretary's fees
Motor and travel costs
Business mileage costs
reimbursed
Accomodation for test examiner
Premises costs
Hire of hall
Office costs
General administrative costs,
including depreciation and
amortisation
Equipment expensed
Website
General insurances
Software
Stationery and printing
Legal and professional costs
Accountancy|**Unrestricted**
**funds**
**2022**
**£**
62,758
62,758
9
9
62,767
38,324
13,371
51,695
51,695
10,260
10,260
126
100
226
133
520
653
128
400
315
125
148
1,116
562
562|**Total funds**
**2022**
**£**
62,758
62,758
9
9
62,767
38,324
13,371
51,695
51,695
10,260
10,260
126
100
226
133
520
653
128
400
315
125
148
1,116
562
562|**Total funds**
**2021**
**£**
56,741|
|---|---|---|---|
||||56,741|
||||3|
||||3|
||||56,744
27,190
19,620|
||||46,810|
||||46,810
7,824|
||||7,824|
||||-
-|
||||-|
||||121
540|
||||661|
||||-
385
32
-
488|
||||905|
||||540|
||||540|
Page 13
**Gloucestershire County Proficiency Tests Committee Detailed Statement of Financial Activities**
|**Gloucestershire County Proficiency Tests Committee**
**Detailed Statement of Financial Activities**||||
|---|---|---|---|
|**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net (expenditure)/income**
**Net (expenditure)/income before**
**other gains/(losses)**
Other Gains
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|12,817
64,512
-
(1,745)
(1,745)
-
(1,745)
47,050
45,305|12,817
64,512
-
(1,745)
(1,745)
-
(1,745)
47,050
45,305|9,930|
||||56,740
-|
||||4|
||||4
-|
||||4|
||||47,046|
||||47,050|
Page 14
## **GLOUCESTERSHIRE COUNTY PROFICIENCY TESTS COMMITTEE**
For Agriculture, Horticulture and Related Industries
Reg. Charity No. 271607
Secretary: Nikki Darlington Southcott Tel / Fax: 01453 454213 STROUD Mob: 07766331955 GL6 9HR
## **Secretary’s Report for Year Ending 31[st] July 2022**
## Overview
The number of assessments continue to pick up after 2 years of interruption due to the Covid-19 lockdown. The total number of assessments for August 2021 to July 2022 was 641, a considerable increase from 521 in 2020 to 2021 and 304 2019 - 2020, however still down on 675 from 2018 to 2019. Pesticide assessments dropped to 66% of assessments taken with chainsaw assessments increasing to 30%. There was a slight drop to 4% in ‘Other’ Assessments (Vehicles). Total income for the year has risen to £62,758 from £56,741 in 2021.
With the move to the ATP assessment system, the time for certificates to be processed and sent out along with digital badges has improved significantly.
## Assessments
The test tracking spreadsheet circulated with this report shows the total number of assessments over the year along with the breakdown by category. As previously mentioned, training and assessments has seen an improvement this year. The overall pass rate for assessments that have taken place was 93%.
The biggest change this year has been the move of Pesticide assessments to the ATP system. The centre is now responsible for processing the results as per the Chainsaw modules.
## Finance
This year the accounts show a loss of £1,745. The main reason for the loss being office equipment that was purchased and an increase in the CDS Training Association Insurance fees for 2021 to £315 from £32 the previous year. This was due to a large training group having left the association. This year the fees have come back down to £38 due to the group gaining a new member. The income from the Investment account was £9 of interest received. The draft accounts were submitted to the committee at the AGM. The draft accounts show a debtors amount of £6,495; this was due to timing of payments; these payments were mainly received in full during August apart from one invoice from Hartpury which was paid on 2[nd] September due to holidays and one from Wyvern training not paid until 22[nd] September.
Cash flow has been good with regular communication and good working relationships being maintained with the training provider finance teams.
The committee’s accounts continue to be maintained under one roof at the Santander bank. We have moved across to online payments this year with a full audit trail including approval via Adobe Sign. This is working well and well received by the assessors. The Treasurer Account provides a current account and the 30-notice account (now called a Treasurer Account). The Chairman, Secretary and Mr. A. East are joint signatories.
## City and Guilds Audit
An external audit by City and Guilds didn’t fully take place due to illness of the auditor. There was some communication and information supplied, however, a full report was not generated. Points that were highlighted as actions during a telephone conversation were: -
- IV’s are to be carried out still. Assessors have been asked to complete these whenever possible.
- - The centre is to provide written feedback to assessors on their paperwork following sampling.
A date for the next audit is to be confirmed.
## Reserves Policy
The Committee now has £26,269 in reserve which is slightly above the target of £25,000. This provides cover for bad debt (around £15,000 is owed by Debtors at any one time). It had previously been agreed by the trustees that following a risk assessment, Trustee Liability insurance was not required, however, it was decided to keep some money in reserve should professional advice be required.
## Assessors
All Assessors continue to work well with the CPTC, responding flexibly to the demands made. Paperwork continues to be completed well and returned in time.
## Development
City and Guilds continues to expand their range of qualifications open to candidates as highlighted on their website.
## Thanks
I would like to thank all those on the committee for their continued help and support.
Nikki Darlington – October 2022