## **TREASURER’S REPORT 2020** I think all reports for 2020 will begin with the words – ‘’Wow, what a year it was’’ and this is no exception. In January and February we had our regular meeting with some 120+ children attending – by March 2020 face to face had finished and many of our groups began to Zoom. For any organisation such a change in the level of certainty was a challenge and the same was true of 3[rd] Portchester Scouts. We didn’t know whether leaders or children would embrace the change to Zoom meetings, who would pay and who wouldn’t. All we knew was that we had overheads and running costs to cover which we incur whether we have 1 scout or 1000 scouts. Fortunately through maintaining a policy where sufficient monies were retained to cover overheads, we found ourselves with good levels of cash reserves even if subscription levels fell dramatically. The life saver for us (and allowed me to sleep at night) was the £10,000 grant given by the Government to those owning their own premises. In one stroke this covered the majority of our running costs for the year. Due to the support of parents, our worst projections about a fall in subscription numbers didn’t come to fruition and therefore the group has been cash positive throughout the COVID period helped by further grants (as shown in the accounts). Through these grants and the Crowd Funder, we have been able to bring forward some of our capital expenditure plans (replacement of boating equipment) whilst retaining our reserves in case of further lockdowns. Prudency we believe is still key at the moment. Whilst our Bank balance continues to look very positive – the majority of the money is allocated to capital projects with the remainder held to cover 18m of overheads in case of need – as lockdowns unlock we will review the need to retain this amount of contingency. We have been trialling a change in the way we collect subscriptions moving from Standing Order to Direct Debit – which provides us with flexibility and ensures money is not missed when children move between scout groups. It is also more convenient for our parents as they don’t have to persistently have to change the Bank account they are paying money into. Prior to lockdown we had been looking at the monthly subscription amount - £14 per month has been in place for at least the last 7 years and we believe offers excellent value for money. At present we have no plans to increase but the usual mix of increasing overheads/running costs means that this can not be put off forever. However, with family finances tight and face to face scouting yet to begin again, we will keep the monthly amount unchanged for the coming 12 months. Finally, thank you to all parents for all your help in ensuring that 3[rd] Portchester Scouts has continued to be well supported throughout the pandemic and thank you too to leaders who have made the spectacular transition from face to face meetings to zoom in some cases having to move from 18[th] century technology to 21[st] century technology overnight! David Noyce Group Treasurer 7[th] April 2021 CHARITY COMMISSION FOR ENGIANO AND WALES 3rd Portchester Scouts Recei ts and ments accounts CC16a For the p•rfiod from To 1st Jan 2020 3151 Dec 2020 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the near•5t totho neare¥t£ to the ￿rn8t£ to the no•rest £ to tho nt&rost£ A1 Rècè ts 18,813 60 1,315 4,306 40,872 18,813 60 1,315 4.306 40,872 22.347 17.352 P8yments for Camps Payments for Actvilie5 Gift Aid D￿allonS, Grants *nd Fundraisillg 11,114 S,S92 tota ss income or AR) 65,366 65,386 81,945 sèt an see table . inv*¥tment sa es, tota 65,366 65.366 61,945 A3Pa ments Camping Expenses Capitation Acbvity Expenses Insuran Maintenance and Repairs 10 Scout HQ B0818nd C8mping Equipment Repair Rent Ubliiknes an¢ other Badges 202 6,311 1.830 3,792 8,118 25.2 1,247 2,760 1,750 S1,406 302 6.311 1.830 3,792 8,118 25.296 1.247 2,760 1.750 S1.406 16,945 6,011 8.233 3,931 25,S23 3,914 1.239 5.105 939 71.940 Sub totsl A4 Asset and Investment Sub total Total payments 51,406 51,406 71,940 Net of receiptsl(paymentsJ A5 Transfers botween funds A6 Cash funds last year end Cash ftinds this year end 13,960 13,960 9,995 41,902 55,862 41,902 55,862 51,897 41,902 CCXX R1 account5 ISSI 2210412021 Section B Statement of assets and liabilities at the end of the period Unrestrictèd funds to nearest £ Restricted funds neare8t £ Endowment funds to nearest £ 81 Cash funds Grwps 55,620 Sect￿n5 242 Total Cash funds 55.862 (agree balaneeswth receiptsaid paymwrts Unrestricted funds to noarest£ Restricted funds to ntrareste Endowment funds to n•argst £ Fund to which asset belon o¥t (optional eurrentvalue B3 Inv•stment assets Fund to which asset ￿10th Unrestricted Currentv¥lue Cost loptsonall B4 Assets retained for the ¢harity's own use Boats and ￿8r1￿ Equipment 130.000 CampiDy E4uipm8nt Unrestricted 70.000 Fund lo which ount due Whèn du• B5 Liabilitie$ Signed by one or two trustees on behalf of a11 the IIu5tees Signature Print Name Date of ioval P G LEACH LEE M MASON 1310412021 1310412021 CCXX R2 accounts Issi 22104r2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 3r1 PoLfc61C5 f£d £coJ S Si /1112cZo On accounts for the year ended Charity no lif any) Set out on pages I report to the trustees on my examination of the accounts of the above harity I'the Trust'l for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charilies Act 2011 {"the Acl.). I report in respect of my examination of the Trust's accounts carried out under seGlion 145 of the 2011 Act and in carrying out my exarninalion, I have followed the applicable Directions given by the Charily Commission under section 145(51{bl of the Act. I have Gompleled my examination. I confimi thal no material matt8rs have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in. any material respect= accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of Ihe accounts to be reached. Please delete the words in the brackets if they do rROt apply. Signe Date: S2.Y-2021 Name.. h-t Relevant professional qualification(s) or body (if any): Address: 31 sf4( IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of chanty accounts.. direclions and guidance for examiners). Give here brief detalls of any items that the examinerwishes to disclose. IER October 2018