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2025-08-31-accounts

Charity registration number 271588 (England and Wales)

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr D Gatehouse
Mrs L Gatehouse
Mrs M Lambert
Mrs L Pearce
Ms B Rivers (Appointed 1 September
2024)
Charity number (England and Wales) 271588
Principal address Hullbridge Community Centre
Pooles Lane
Hullbridge
Hockley
Essex
UK
SS5 6PA
Registered office Hullbridge Community Centre
Pooles Lane
Hullbridge
Hockley
Essex
UK
SS5 6PA
Independent examiner Affinia (Chelmsford)
Swift House
Ground Floor
18 Hoffmanns Way
Chelmsford
Essex
UK
CM1 1GU

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

CONTENTS

Page
Trustees report 1 - 2
Statement of trustees responsibilities 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the accounts 7 - 15

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2025

The trustees present their annual report and financial statements for the year ended 31st August 2025.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Constitution, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)”

Objectives and activities

The Hullbridge Community Association was established on 25th October 1968 to promote the benefit of the inhabitants of Hullbridge and the neighbourhood by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare, for recreation and leisure time occupation, with the object of improving the quality of life for the said inhabitants.

In setting our objectives and planning our activities our trustees have complied with the duty in section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission. The association constitution gives the trustees powers to apply the funds in furtherance of the objects of the Association and take decisions as necessary to further the objectives of the Association.

The incoming resources have been generated from a number of activities including membership subscriptions of the Association, grants and donations received, management fees charged to Hullbridge Community Association Social Club and hall hire. Resources have been expended to continue to provide a facility for the residents and voluntary organisations of Hullbridge and surrounding areas.

The trustees are aware of their duty under S 17 of the Charities Act 2011 to have due regard to the Public Benefit Guidance published by the Charity Commission. As such the trustees ensure that the activities of the charity are for public benefit.

The trustees have paid due regard to guidance by the Charity Commission in deciding what activities the charity should undertake.

The charity's policy is to consult and discuss with employees, through unions, staff councils and at meetings, matters likely to affect employees' interests.

Information of matters of concern to employees is given through information bulletins and reports which seek to achieve a common awareness on the part of all employees of the financial and economic factors affecting the group's performance.

Applications for employment by disabled persons are always fully considered, bearing in mind the aptitudes of the applicant concerned. In the event of members of staff becoming disabled, every effort is made to ensure that their employment within the charity continues and that the appropriate training is arranged. It is the policy of the charity that the training, career development and promotion of disabled persons should, as far as possible, be identical to that of other employees.

Achievements and performance

Financial review

The net outflow of resources for the year, after expenditure of £111,599 (2024: £106,118) and adjustment for deemed non-recoverable funds of £107,542, totalled £114,414 (2024: inflow of £2,381).

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

Structure, governance and management

The Hullbridge Community Association is an unincorporated association, and is a public benefit entity. The management of the charity is undertaken by the trustees who form a management committee that meets monthly or more often if required. Decisions as to the day to day running of the charity are made by this committee with some delegation to the officers. In addition, there are quarterly meetings of the general committee which comprises representatives from all affiliated organisations. The general committee meets to discuss the general running of the charity.

The constitution provides for a minimum of 4 and a maximum of 15 members of the General Committee. Where there is a need for new trustees, they will be appointed by the existing trustees until the date of the next Annual General Meeting, whereby Full Members of the Association have the vote for the members of the General Committee. A new trustee would receive a copy of the Association's Constitution and be required to sign the minute book of the General Committee to signify willingness and acceptance to act as a trustee of the association.

The charity has a relationship with the Hullbridge Community Association Social Club in that the Social Club rents a bar from the Charity and covenants to transfer all profits made to the charity.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. The trustees have set a policy that surplus monies should be invested to maximise the return with a low level of risk.

The trustees who served during the year and up to the date of signature of the financial statements were: Mr D Gatehouse Mrs L Gatehouse Mrs L Pearce Ms M Lambert Ms B Rivers (Appointed 1 September 2024)

None of the trustees has any beneficial interest in the charity. All of the trustees are members of the charity and guarantee to contribute £1 in the event of a winding up.

The trustees report was approved by the Board Of Trustees.

.............................. Mr D Gatehouse

Dated: .........................

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

STATEMENT OF TRUSTEES RESPONSIBILITIES

FOR THE YEAR ENDED 31 AUGUST 2025

The trustees are responsible for preparing the Trustees Report and the accounts in accordance with applicable law and FRS 102.

The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these accounts, the trustees are required to:

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

..............................

Mr D Gatehouse

Trustee

Date: ...........................................

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

I report to the trustees on my examination of the financial statements of Hullbridge Community Association Charity (the charity) for the year ended 31 August 2025.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.

Having satisfied myself that the financial statements of the Charitable Company are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the Charitable Company’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Shawn Bridge FCCA Affinia (Chelmsford)

Swift House Ground Floor 18 Hoffmanns Way Chelmsford Essex CM1 1GU UK Date: ............................

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2025

Unrestricted Unrestricted
funds funds
2025 2024
Notes £ £
Income from:
Donations and legacies 3 550 4,575
Other trading activities 4 104,098 103,851
Investments 5 79 73
Total income 104,727 108,499
Expenditure on:
Charitable activities 6 111,599 106,118
Unrecoverable funds 12 107,542 -
Total expenditure 219,141 106,118
Net income/(expenditure) and movement in funds (114,414) 2,381
Reconciliation of funds:
Fund balances at 1 September 2024 283,910 281,529
Fund balances at 31 August 2025 169,496 283,910

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

All income and expenditure derives from continuing activities.

The notes on pages 7 to 15 form part of these financial statements.

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

BALANCE SHEET

AS AT 31 AUGUST 2025

Notes
Fixed assets
Tangible assets
14
Current assets
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within
one year
16
Net current assets
Total assets less current liabilities
The funds of the charity
Unrestricted funds
17
2025
£
4,597
22,796
27,393
(9,832)
£
151,935
17,561
169,496
169,496
169,496
2024
£
113,734
38,035
151,769
(21,408)
£
153,549
130,361
283,910
283,910
283,910

The notes on pages 7 to 15 form part of these financial statements.

The financial statements were approved by the board of Trustees and authorised for issue on ....................... and are signed on its behalf by:

..............................

Mr D Gatehouse

Trustee

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025

1 Accounting policies

Charity information

Hullbridge Community Association Charity is a unincorporated organisation.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.

Membership subscriptions, management fees and hall income are recognised when received.

1.5 Expenditure

Resources expended are accounted for on an accrual basis and are not offset against income.

Direct support expenditure includes expenditure directly related to the necessary expenses in connection with the running of the charity, including equipment hire, support staff salaries and property costs.

Governance costs consist of professional fees that are required so that the charity may meet its legal and ethical requirements.

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold property None Plant and machinery 25% reducing balance Fixtures, fittings & equipment 3 years straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

The buildings are not depreciated, which is a departure from the FRS 102, as it is the Association's policy to maintain freehold properties in such a condition that their value does not diminish with the passage of time and that any relevant expenditure is charged to the income and expenditure account in the year it is incurred. Therefore, any element of depreciation is considered to be immaterial and no provision is made.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

2 Critical accounting estimates and judgements

In the application of the charities accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Donations and gifts 550 -
Grants - 4,575
550 4,575

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

4 Income from other trading activities

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Hall Hire 35,798 32,951
Management fees 68,300 70,900
Other trading activities 104,098 103,851
5 Income from investments
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interest receivable 79 73
6 Expenditure on charitable activities
2025 2024
£ £
Staff costs 17,452 21,577
Property costs 47,757 40,905
Equipment hire, legal and other expenses 13,111 12,792
78,320 75,274
Share of support and governance costs (see note 7)
Depreciation 3,381 2,861
Governance 29,898 27,983
111,599 106,118
Analysis by fund
Unrestricted funds 111,599 106,118

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2025

7 Support costs

Depreciation
Governance
Governance costs comprise:
Staff costs
Accountancy
8
Net movement in funds
The net movement in funds is stated after charging/(crediting):
Examination of the Charity's annual accounts
Depreciation of owned tangible fixed assets
9
Independent examination fee
Examination of the Charity's annual accounts
10
Trustees
Total
2025
£
3,381
29,898
2025
£
28,713
1,185
29,898
2025
£
1,185
3,381
2025
£
1,185
Total
2024
£
2,861
27,983
2024
£
26,838
1,145
27,983
2024
£
1,145
2,861
2024
£
1,145

No trustees (or any person connected with them) received any remuneration or benefits from the Charity during the year.

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

11 Employees

Number of employees

The average monthly number of employees during the year was:

Property maintenance and cleaning
Administration
Employment costs
Wages and salaries
No employees had annual remuneration of no more than £60,000.
2025
Number
3
1
4
2025
£
28,713
2024
Number
3
1
4
2024
£
26,838

12 Other expenditure

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Unrecoverable funds 107,542 -

During the period, balances due from Hullbridge Community Association Social Club have been deemed unrecoverable and hence provided for as an other expense in the current period.

13 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

14
Tangible fixed assets
Cost
At 1 September 2024
Additions
At 31 August 2025
Depreciation and impairment
At 1 September 2024
Depreciation charged in the year
At 31 August 2025
Carrying amount
At 31 August 2025
At 31 August 2024
15
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
16
Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Other creditors
Accruals and deferred income
Freehold
property
Plant and
machinery
£
£
147,749
3,106
-
617
147,749
3,723
-
2,873
-
213
-
3,086
147,749
637
147,749
233
Fixtures,
fittings &
equipment
£
73,432
1,150
74,582
67,865
3,168
71,033
3,549
5,567
2025
£
208
4,389
4,597
2025
£
-
-
8,667
1,165
9,832
Total
£
224,287
1,767
226,054
70,738
3,381
74,119
151,935
153,549
2024
£
113,720
14
113,734
2024
£
2,118
1,231
8,194
9,865
21,408

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

17 Unrestricted funds

At 1 Incoming Resources At 31 August
September resources expended 2025
2024
£ £ £ £
General fund 283,910 104,727 (219,141) 169,496
Previous year: At 1 Incoming Resources At 31 August
September resources expended 2024
2023
£ £ £ £
General fund 281,529 108,499 (106,118) 283,910

General fund

These have arisen from activities carried out by the Charity which have no restrictions.

18 Analysis of net assets between funds

Unrestricted
funds
2025
£
At 31 August 2025:
Tangible assets 151,935
Current assets/(liabilities) 17,561
169,496
Unrestricted
funds
2024
£
At 31 August 2024:
Tangible assets 153,549
Current assets/(liabilities) 130,361
283,910

19 Members' liablity

None of the trustees has any beneficial interest in the charity. All of the trustees are members of the charity and guarantee to contribute £1 in the event of a winding up.

20 Related party transactions

HULLBRIDGE COMMUNITY ASSOCIATION CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2025

20 Related party transactions

(Continued)

During the year the charity received loans from connected persons. As at the year end, the charity owed Hullbridge Community Association Pre-School £8,667 (2024: £8,194) and was owed £107,542 (2024: £113,720) by the Hullbridge Community Association Social Club.

The charity received management fees from Hullbridge Community Association Social Club totalling £57,000 (2024: £57,000).

The charity received management fees from Hullbridge Community Centre Pre-School totalling £11,300 (2024: £13,900).