OBVHMC AGM April 13th 2022
Treasurers Report on the accounts for the year to 31 December 2021
In the year to 31 December 2021 the hall made solid progress following the resumption of activities enabled by the reopening of the hospitality sector.
Excluding grants received under the governments Covid 19 Retail Hospitality & Leisure Grants Fund [RHLGF] the hall had made a £7,868 loss in the previous year to 31 December 2020 but for this year we were almost at breakeven with an equivalent loss of just £250
Regular lettings income in the year at £5,654 doubled compared to 2020 but is still some way off the pre pandemic average of around £13,000. Occasional user income at just over £2,000 has increased markedly from last years £388 and is nearer its historical £3,000 per annum average.
For other income sources the overall contribution at £4,839 compared to £5,004 is static with certain contributors such as PV panel income declining while others such as recycling receipts and events rose.
Due to the pandemic the hall's expenses were controlled as far as possible in view of the reduced income. Some costs such as cleaning are high given the income but this is explained by the measures which needed to be put in place in order to open at all during the pandemic. The rise in heating costs is also attributed to this rather than the more recent rise in energy prices. There seems little doubt that early on reopening with winter in full flow but with the need for hall users to have all the windows open we were in fact loosing money in respect of many lettings. However it needs to be remembered that the receipt of the RHLGF funds from the government was intended to ensure that we could provide this service to the community and remain viable. Were it was possible to control costs we did so as is most obvious in relation to general hall maintenance and equipment purchases which at £3,382 was just 42% of the previous years figure. That we were able to do this and still have a hall to be proud of is testament to the investment in the hall in the last five or so years which enabled us to take a year off so to speak.
Turning to the Balance sheet it is clear that the hall is financially secure and is now in a position to push on with further upgrades in the years to come. By achieving virtual breakeven this year we have reserved the whole of the RHLGF grant received and this reflected in the bottom line reserves carried forward. As can be seen just under 10% of the overall reserves are ring fenced for spending on the car park and the OBVHMC remain thankful for the continued efforts of the OBPG in this regard. A further small amount has been ringfenced for a future upgrade of the stage curtains but almost 90% of funds held are available to be spent as the OBVHMC see fit.
Hopefully we are now sailing clear of the difficulties caused by the Covid-19 pandemic and it is testament to the efforts of many parties that the OBVH is exiting this period in a better financial position than it entered it.
G Dye 12th April 2022
OLD BUCKENHAM VILLAGE HALL Charity No.271543 INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021
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Year to 31 December 2021 Year to 31 December 2020
£ £ £ £
Lettings Income - Regular Users 5,653.90 2,830.75
Lettings Income - Occasional Users 2,036.75 388.50
PV Panel Income 1,199.85 2,111.46
Recycling Receipts 1,204.58 989.55
Covid-19 Retail Hospitality & Leisure Grant Fund [RHLGF] 16,402.64 12,272.00
Other Grants, Contributions & Donations 391.04 -
Other Events 565.86 71.12
Numbers Club Surplus 345.00 393.00
Rent of Recreation Ground 385.00 385.00
Car Park Income 746.49 1,047.32
Interest 0.88 7.00
28,931.99 20,495.70
Professional Fees 790.00 685.00
Cleaning / Waste 1,987.15 2,431.04
Car Park Maintenance 37.50 76.50
Maintenance & Equipment Purchases 3,381.70 7,403.49
Light & Heat 2,292.74 1,658.74
Insurance 2,105.91 1,582.12
Water Rates - 216.94 656.51
Licenses 961.78 364.40
BT Internet 391.98 462.53
Depreciation 811.06 681.00
Bad Debt Provision 130.75 -
Sundry 105.71 90.50
12,779.34 16,091.83
Surplus for the year before major works 16,152.65 4,403.87
Major Works
Main Hall Toilet Upgrade - - 37.49
Reserves brought forward at 1 January 2021 24,259.08 19,892.70
Reserves carried forward at 31 December 2021 £ 40,411.73 £ 24,259.08
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Represented by
| OLD BUCKENHAM VILLA Charity No.2715 BALANCE SHEE FOR THE YEAR ENDED 31 DE Year to 31 D £ Fixed Assets Current Assets Barclays Current Account 32,864.65 Barclays Deposit Account 8,958.53 Cash 312.73 Debtors - Letting Income 1,365.13 Debtors - Prepayments 470.01 Bar & Other Stocks 997.39 Less Liabilities Car Park Monies for Future Periods 1,142.00 - |
OLD BUCKENHAM VILLA Charity No.2715 BALANCE SHEE FOR THE YEAR ENDED 31 DE Year to 31 D £ Fixed Assets Current Assets Barclays Current Account 32,864.65 Barclays Deposit Account 8,958.53 Cash 312.73 Debtors - Letting Income 1,365.13 Debtors - Prepayments 470.01 Bar & Other Stocks 997.39 Less Liabilities Car Park Monies for Future Periods 1,142.00 - |
GE HALL 43 T CEMBER 2021 ecember 2021 £ 1,895.00 44,968.44 |
Year to 31 D £ 19,871.43 8,957.65 320.50 136.50 489.34 - 921.33 - |
ecember 2020 £ 1,587.00 29,775.42 |
|---|---|---|---|---|
| Retained Car Park Monies Due to OBPS | 3,223.61 - |
2,515.20 - |
||
| £ from Eileen Oliver 14/07/2021 re stage curtain fund | 250.00 - |
6,451.71 - 40,411.73 |
1,666.81 - 1,000.00 - 1,000.00 - £ |
7,103.34 - 24,259.08 |
| Creditors & Accruals 5 year loan from OB Parish Council - due within one year 5 year loan from OB Parish Council - due after one year |
836.10 - 1,000.00 - - £ |
|||
| Ring Fenced Reserves [Car Park] | 3,906.67 | 3,198.00 | ||
| Ring Fenced Reserves [Curtain Fund] | 250.00 | 40,411.73 | 21,061.08 £ |
24,259.08 |
| General Reserves | 36,255.06 £ |
OBVHMC AGM April 13th 2022 Independent Examinerfs report ork the ¥counts I report to the twstees of the Okl Buekenham Village Hall regarding the xcounts To 31 December 2021. As the chartty trustees, you are reswnsibte for the preparath*i of the accounts in accordance with the Charities Act 2011. I report in respect of my examination of the accourts carrbed out under $145 of the Act and in carrying out my examination. I have followed the applicable diiections given ty the Chanty crMISsion under s145(5llb) of the t. I have ccffipleted my examination. I confimi that material matters have come to my attention in connection wth the examinalKJn whKh gives me cause to beIve that in , any material respect., accounb.ng records were kept in acccKtsnce with secthn 130 ofthe ACL or the )unt$ do not acc4xd with the accounting r&xKds. I have no COnrn$ and have come aeross no ¢)ther matters in connection with the examination to whiGh attentn should be drawn in order to enable a proper understanding of the accounts to be reached. Ghristine Bateman 8th April 2022 1 South Leas Henfield Ro Cowfold RH13 8GZ