Trustees. Annual Report for the period From ,, Period start dale ITO Period end dale 1 April,, 2020 31 March 2021 Charity name Lewisham Toy Library Other names charity is known by Reglstered charity number lif any) 271496 Charity's principal address Unit 46. Lewisham Centre Lewisham London Postcode SE13 7EP Names of the charity trustees who manage the charlty Trusts? namg Office Ilf any) Dates acted If not for whole year Nam? of person lor body) entitled to appolnt trustee Ilf any) 1 Justine Vella 2 Sara Hill 3 Jennifer Luk Chair Appt 23 November 2020 4 Elisabelh Poirel 5 CalheTine Webster 6 Emma Pello 7 Claire Mascarenhas Appt 18 Seplember 2021 Appl 18 September 2021 Resigned February 2021 Resigned May 2021 Resigned September 2021 Resigned September 2020 8 Melanie Curran g Patrick O'Kelly 10 Peter 11 Names of the trustees for the charity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers {Optlonal Infonnatlonl e of adviser Name Address Name of chief executive or name5 of senior staff members {Optional informationl Magdallena Marchwiany (librarian) TAR Description of the charity's trusts Type of governing document Constitution d, ¥(JflS-, How the charity is constituted Ir.g. IrLS', assG-.I. Membership Association Truslee selection methods Committee Members shall be elected at the Annual General Meeting and be eligible for re-election. Written nominations for the officers and other vacancies shall be required at least seven days before the Annual General Meeting. Provided that no such nominations for a particular vacancy are received, nominations made at the Annual General Meeting for the vacancy shall be valid. Any member of the Toy Library shall be entitled to submit nominalions. Consent of all members so nominated will be re uired. Additional governance issues (Optional information) You rnay choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider ne￿ork with which the Charity works., relationship with any related parties., trustees. consideration of major risks and the system and procedures to manage them. Object.. The education of children within the London Borough of Lewisham by the provision of educational and stimulating toys and play equipment. Powers-. In furtherance of the objects but not otheTWiSe'. To assist the development from the eadiest age of children in the said Borough through all form5 of play activity.. ii. To provide a Servi￿ to as many children as possible who could benefit from the service, with particular emphasis on children from low income families., iii. To lend the most appropriate available toys- iv. To ensure that all toys provided are of an anti-sexist and anti-racist natufe, and that some to s reflect the cultural diversi of the Borou It has been another unusual year for the toy library. Ongoing lockdowns and restrictions in response to the pandemic have Continued to impact how we open and engage with current and new members. Surnrnary of the objects of the charity set out in its governing document Summary of the maln actlvltles undertaken for the publ1¢ benefit In relatlon to these objects Iln¢lude wlthln thls section the statutory declaration that trustees have had regard to the guldan¢e issued by the Charlty TAR In line with government regulations we had to close our doors again on the 5th of November 2020 and this was extended with the extension of the winter lockdown meaning we remained shut until 12th of April 2021. We Commission on publlc beneflt) have thankfully been able to remain open since then as lockdown restrictions have continued to ease and hopefully this continues lo be the case. The trustees and Magdalena have kept busy despite the library being closed for periods over the last 12 months.. We had a dishwashef and washing machine fitted last July to make our cleaning process for the toys more efficient 2nd effective. We implemented an online booking system that Magdalena now administrates and this has been working well to ensure our members can access the library safely. One of our Irustees Jen has overseen implemenlation ol a new borrowing system for the library. We met in June this year to discuss our business plan {faciliated by trustee Cale) for the forthcoming yearls and aims for the library long term. We have invested in a Tebrand (led by trustee Sara) for the library including a review and redesign of our website. We asked members for feedback about the proposed designs and were very grateful for the responses and feedback we received as this helped us to decide what lo move forward with. We are aiming to roll the rebrand out very soon along with updating the websile. We have renewed our lease for the Toy Library premises for another 5 years We have started scoping and preparations for our 50th Birthday celebrations next year The trustees have had regard to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charily's aims and objectives and in planning its future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives that have been set. Additional detalls of oblectlves and activities (Optlonal Information) You may choose to include We were thrilled to welcome 3 new trustees to our board at our last AGM, further statements. where Cate, Sara and Gita. In addition to this we are very happy to be welcoming relevant, about.. Emma to our board who is nominated to take on our treasurer role. policy on gr2ntmaking', policy programme related investment- We are sad to say goodbye this year to our trustee5 Claire, Melanie and Patrick. Claire stepped down eadier in 2021 having been on the board since 2017, she has shared her expertise and advice in relation to financial and operalional management of the library in addition to coordinating a lot of the online toy sales via Ebay which raise funds for the library. Melanie who is our currenl treasurer has been on the board since 2018 and has contributed a great deal by sharing her skills, contacts and enthusiasm particularly over the past 18 months as our treasurer by ensuring that we spend and save wisely for the library Patrick has also been on our board since 2018 and has been shared his skills in a number of different projects since then including guidance around fundraising and accessing grants and coordinating the members conlfibution made by volunteers. TAR suNey in 2019. We thank all of them for their time and dedication to the Toy Library, they will be greatly missedl The various lockdowns and restrrctions over the past year have impacted our volunteer base significantly. When we reopened in April this year we had no volunteers lo assist Magdalena and recruiting new volunteers has been a slow process. We were delighted recently to welcome 2 of our previous volunleers back to the library and Magdalena has Started to receive more enquiries from eo le interesled in volunteerin tosu ort her durin enin hours. Sumrnary of the main achievements of the charity during the year The Librarian Magdalena has continued to be the beating heart of the Toy Library. She has conlinued to work extremely hard in the face of repeated changes to government regulations and other challenges created by the pandemic. She has had to take on board the new borrowing system and appointments system and continue to welcome and serve our members visiting the library - all with no volunteer support during her working. We recognise that whilst Magdalena does an outstsnding job it is difficult to run the library with just one librarian for this reason we are exploring whether we are able to recruit another librarian to both work with Magdalena and extend the services and reach of the Toy Library. We remain as ever grateful to have Magdalena steering things through what ha5 been a very difficult period for the Toy Library- we are very lucky to have herl IT We have officially moved to our new borrowing system Lend Engine as of eady this year and our previou5 database ha5 now been shutdown. Magdalena and the trustees spènt many hours ovér the winter lockdown period moving our stock onto the new system and so far this has been working well. Premises We remain in our current unit and have recently completed renewal of our lease until December 2024. Space remains an issue and the need for social distancing has highlighted this even more as we cannot comfortably fft more than 2 families into the library at one time and ensure social distancing. We have started discussions again with Lewisham Shopping Centre to explore options and olher units for the library and have recently identified another unit within the centre that would meet our needs. We are currently in the process of arranging quotalions and for work required to determine if this will be suitable for us. Future Projects. In the year ahead we will be focussing on.. Implementing the rebrand for the Toy Library including our webpage update TAR Working towards moving to a new unil or re-woiking our current 5pace- we are hopeful that the new unit on offer will be a good fit for us in terms of requiTemenl and budget required to make it happen. Exploring and starting the process of recruiting an additional librarian to give Magdalena more consistent support and to allow us lo expand how we inleract with and connect with our members and Ihe community. We remain hopeful that things are starting to return to some kind of normality after a very difficult period - whatever is ahead for us, we are committed to continue our work to keep the Toy Library open and active for its members and the communi Lewisham Toy Library will hold reseNes for 4 main reasons. although this is not an exclusive lisl.. To fund working capital or capital projects To fund unexpected expenditure, for example when unplanned events occur To fund income shortfalls, including partial or tolal Cuts to existing fvnding To cover winding up costs Brlef statement of the charity's policy on reserves LTL will keep as Reserved Funds (other than in an emergency or when winding up), not less Ihan Ihe sum of: Working Capital 3 months ordinary running costs Estimated winding up costs Unexpected Expenditure Estimated relocation costs Shortfalls in income 1 month of regular funding Winding up costs Accounting Fees Staff Redundancy costs (calculated annually Other costs as identified Details of any funds materlally In deflclt NIA Further finan¢lal revlew detsll$ (Optlonal Infomiationl The 12 months lo end of March 2021 was the year of COVID-19 and this evenl had a significant bearing on the operations of the Lewisham Toy Library this year. You may choose to include additional information. where relevant about- the charity's principal sources of funds (including any fundraising)-, how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment poli adopted. Expenses were up on 2020. driven by.. An increase lo our librarian's number of hours recorded- An increase in cleaning costs owing to investment in a new washing machine to help improve efficiency- Increased bank charges in January 2021 The cost of rebranding Introduction of the discipline of a paid book-keeper to the operation TAR Income has been impacted by the circumstances of the past year, however cash balances have been aided through various COVID-19 governmenl support initialives. Section F Other optional information The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full namels) JtJsFJ yELLI¥ Position (eg Secretary. Chair, etcl Date .gJi TAR **Independent examiner's report** ## **To the trustees of** ## **Lewisham Toy Library** I report to the trustees on my examination of the accounts of Lewisham Toy Library for the year ended 31 March 2021. ## **Responsibilities and basis of the report** As the charity trustees of Lewisham Toy Library you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination that give me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Caroline Sharp** FCA, DChA 55 Canberra Road LONDON SE7 8PF **----- Start of picture text -----**
Date: 4 August 2022
**----- End of picture text -----**
**Lewisham Toy Library** **for the year ending 31 March 2021** **7** ||**Lewisham Toy Library**|**Lewisham Toy Library**|**Lewisham Toy Library**|**271496**|**271496**|**271496**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|**01-Apr-20**|**To**||**31-Mar-21**||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**41,186**
**7,980**
**1,973**
**5,731**
**-**
**-**
**-**
**56,870**
**56,870**
**15,339**
**100**
**150**
**603**
**-**
**1,066**
**(442)**
**764**
**685**
**269**
**650**
**152**
**195**
**91**
**2,425**
**22,047**
**22,047**
**34,823**
**-**
**26,572**
**61,395**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**41,186**
**7,980**
**1,973**
**5,731**
**-**
**-**
**-**
**56,870**
**56,870**
**15,339**
**100**
**150**
**603**
**-**
**1,066**
**(442)**
**764**
**685**
**269**
**650**
**152**
**195**
**91**
**2,425**
**22,047**
**22,047**

**34,823**||**Last year**
**to the nearest £**| |London Borough Lewisham - Retail Covidgrant|**41,186**||||||**-**| |Coronavirus Job Retension Scheme|**7,980**||||||**-**| |Donations andgifts|**1,973**||||||**671**| |ToyLibrarymembershipsubs and fines|**5,731**||||||**14,914**| |Toysales|**-**||||||**2,546**| |Partyhire|**-**||||||**4,917**| |Shopmobility|**-**||||||**616**| |**_Sub total_**_(Gross income for AR)_|**56,870**||||||**23,664**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**23,664**| ||||||||| |Staff costs|**15,339**||||||**12,718**| |Staff expenses|**100**||||||**22**| |Volunteer expenses|**150**||||||**369**| |Libraryexpenses|**603**||||||**797**| |Electricity|**-**||||||**893**| |Insurance|**1,066**||||||**1,050**| |Business rates|**(442)**||||||**442**| |Cleaning|**764**||||||**35**| |Telecom Expense|**685**||||||**581**| |Computer and IT|**269**||||||**-**| |Bookkeepingand accountancy|**650**||||||**-**| |Subscriptions|**152**||||||**114**| |Bank fees|**195**||||||**343**| |Toys|**91**||||||**12**| |Advertising,marketing,direct mail andpublicity|**2,425**||||||**-**| |**_Sub total_ **|**22,047**||||||**17,375**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**17,375**| ||||||||| ||**34,823**|**-**|**-**||
**34,823**||**6,289**| ||**-**|**-**|**-**||**-**||**-**| ||**26,572**|**-**|**-**||**26,572**||**20,283**| ||**61,395**|**-**|**-**||**61,395**||**26,572**| Lewisham Toy Library Year ended 31 March 2021 8 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| |**Categories**
**B1 Cash funds**|CAF Bank
PayPal
Petty Cash
Shawbrook Deposit
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**Unrestricted**
**funds**
**to nearest £**
**55,317**
**5,037**
**735**
**306**
**61,395**
OK|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
OK|**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |Signature
Trade creditors
Accrued electricity costs
Pension costs payable
**Details**|**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**43**
Unrestricted
**457**
Unrestricted
**97**
**-**
**-**
Print Name
JUSTINE VELLA|**When due**
**(optional)**| |---|---|---| |||| |||| |||| |||| |||| |||| |||Date of
approval| |||02-Aug-22| |||| Lewisham Toy Library Year ended 31 March 2021 9