**ONGAR YOUNG FARMERS ANNUAL GENERAL MEETING 2024** **DATE:** 24/09/24 ## **START TIME:** 20:03 **END TIME:** 20:22 ## **APOLOGIES FOR ABSENCE:** ## **ATTENDANCE:** Lola Dunn Jed Liddell Danielle Saward Dan Archer Oscar Whiteley-John Charlie Rogers Seb Blackburn James Padfield David Bosworth Jonathan Hockley Ana Bunton Lucy Webster Ted Hunt Charlotte Beedle Elliot Reeve Albert Holland Tom Cantle Lucy Pohl Imogen Pohl Jack Millen David Kerr Emily Pohl Aimee Robertson Lucy Hitchcock Charlotte Pegrum Grace McGee Paula Pilcher Hannah Giles Ryan Hunt Jeremy Freeman Ellie Bull Jade Dunmore Emily Davis Henry Tinney Sophie Webster ## **APPOLOGIES FOR LATENESS:** Lucy Pohl ## **MINUTES FROM PREVIOUS MEETING:** Signed as true and accurate ## **MATTERS ARISING:** n/a ## **OUTGOING CLUB CHAIRMAN REPORT:** Successful ball on Saturday, everyone enjoyed the evening, and a lot of fun was had by all. Ongar has had a good year, started off with our harvest supper for the subscribers and the fireworks evening was successful, and recycling has done well. Our ski party had a good turnout and went well. Thank you to Albert for hosting. Club did very well in the disco dancing competitions and won at nationals. Public speaking also went to nationals and came 8[th] . Subscriber events – Harvest supper, Christmas drinks and end of year BBQ. Aiming to increase the number of subscribers for the next year. A massive thank you to our Club President David Kerr for all of his help and support thought the year. ## **TREASURY REPORT:** Donation of £545 for Christmas trees Current account £ 25,083.40 – There are still invoices to be paid from the ball so this will go down. Savings: £6026.77 Membership - £2568.00 Recycling: £1365.00 Charity - £4500 – we will hopefully hit £5000 once we have deposits for glassware, sponsorship and a couple of table payments back, this will then be split 50/50 between both of our charities (Maggie’s and Essex Air Ambulance) Charity auction at the ball did well, we did sell three and a half days of Ongar working. ## **UPDATES FROM COUNTY:** Updates from Lucy Hitchcock: Harvest festival on Sunday at Chelmsford Cathedral. Arrive at 3:30pm, Open for anyone to go to. Training and development hub at county – explained how training can be funded for young farmers. Tuesday 15[th] October – chairs, vice, secretaries etc training evening. ## **ELECTION OF NEW COMMITTEE:** CHAIRMAN – Albert Holland (Pro – Johnathan Hockley, Sec – Ted Hunt) VICE-CHAIRMAN – Lucy Webster (Pro – Albert Holland, Sec – Hannah Giles) TREASURER – Ted Hunt (Pro – Jonathan Hockley, Sec Albert Holland) SECRETARY – Hannah Giles and Ellie Bull (Pro – Lucy Webster, Sec – Jade Dunmore) NEW MEMBERS – Tom Cantle and Sophie Webster (Pro – Albert Holland , Sec – Lucy Webster) SUBSCRIBERS – Imogen Pohl (Pro -Charlotte Pegrum, Sec – Ted Hunt) COUNTRYSIDE – Jack Millen and Charlie Rogers (Pro – Jonathan Hockley, Henry Tinney) FUNDRAISING – Oscar Whitley-John (Pro – Henry Tinney, Sec - Tom Cantle) PRESS – Lola Dunn & Danielle Saward (Pro – Lucy Webster, Sec – Jade Dunmore) SHOW – Henry Tinney (Pro – Albert Holland, Sec – Lucy Webster) COMPETITIONS – Dan Archer (Pro – Hannah Giles, Sec – Tom Cantle) ACTIVITIES – Seb Blackburn (Pro – Henry Tinney, Sec – Imogen Pohl) CLOTHING – Sophie Webster (Pro – Lucy Webster, Sec – Imogen Pohl) RECYCLING – Jonathan Hockley (Pro – Albert Holand, Sec – Jade Dunmore) CLUB PRESIDENT – Lucy Pohl (Pro – David Kerr, Sec – Tom Cantle) CLUB LEADER – James Padfield (Pro – Albert Holland, Sec – Ted Hunt) SOCIAL MEDIA – Imogen Pohl ## **ANY OTHER BUSINESS:** Tuesday 8[th] October – new members night, information will be put into the group chat. Congratulations from David Kerr to club and committee on the achievements this year. CHARITIES FOR 2024/2025 – Essex Air Ambulance and Chigwell RDA **DATE OF NEW MEETING:** Will be confirmed at a later date. ONGAR YOUNG FARMERS EYFC CENTRE WHITBREADS FARM LANE CHELMSFORD ESSEX CM3 3LQ ## 31 AUGUST 2024 END OF YEAR ACCOUNTS The following pages present the year to date accounts for Ongar and District Young Farmers Club for the 2023/2024 financial year. Year starting: 1st September 2023 Year ending: 31st August 2024 Club Chairman for the year was: Mr Jonathan Andrew Hockley Club Secretary for the year was: Ms Eleanor Mary Bull / Ms Hannah Giles Club Treasurer for the year was: Mr Ted Hunt The clubs chosen chairty for the year was Essex Air Ambulance and Maggies. We have raised £545.00 that will be split equally between the two charities. This has been collected by the members from the following activities: Christmas tree collections and subscribers christmas drinks. Ongar and District Young Farmers Club Charity Number: 271491 Ongar and District Young Farmers Club Income Statement 1/09/2023 - 31/08/2024 |INCOME STATEMENT||Sep-23||Oct-23|Nov-23|Nov-23||Dec-23||Jan-24||Feb-24||Mar-24||Apr-24||May-24||Jun-24||Jul-24||Aug-24||TOTAL| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Revenue**||||||||||||||||||||||||||| |Membership Fees||||||||||||||||||||||||||| |_Membership Fees_|£|555.00
|£1,281.75||£|210.00
|||£|139.41
|£|35.00
|£|35.00
|£|210.00
|£|35.00
|||||£|315.00
|£|2,816.16
| |Club Clothing||||||||||||||||||||||||||| |_Club Clothing_||||£750.00|||£|250.00
|||||£|1,201.00
|£|721.00
|£|260.46
|||||||£|3,182.46
| |Show Clothing||||||||||||||||||||||||||| |_Show Clothing_|||||||||||£|121.00
|||£|25.00
|||||||||£|146.00
| |Club Fundraising||||||||||||||||||||||||||| |_Harvest supper_|||||£|623.31
|||||||£|625.00
|||£|618.37
|||||||£|1,866.68
| |_Clay Shoot_|||£2,065.00||||||||||||||||||£|80.00
|||£|2,145.00
| |_Christmas meal Revenue_|||||||£|946.36
|||||||||||||||||£|946.36
| |_Subscribers Christmas Drinks_|||||||||||||||||||||£|390.00
|||£|390.00
| |_Party Revenue_|||||||||£2,339.96||||£|2,790.00
|||||||||||£|5,129.96
| |_Wreith making Revenue_|||||||£|240.00
|||||||||||||||||£|240.00
| |_Waste Recycling Revenue_|||||||£|355.00
|£|100.00
|||||||£|1,750.00
|£|770.00
|£|140.00
|||£|3,115.00
| |_Christmas Tree Revenue - 2024_|||||||||£|65.00
|||||||||||£|90.00
|||£|155.00
| |_RDA Ball_|||||||||||£|270.00
|£|180.00
||£360.00|£|90.00
|||||||£|900.00
| |_Zorb Ball_|||||||||||||||||£|196.60
|||£|20.00
|||£|216.60
| |_Bowling_|||||||||£|248.00
|£|25.00
|||||||||||||£|273.00
| |_Charity Ball_|||||||||||||||||||||£|4,720.00
|£16,400.00||£|21,120.00
| |Bank Interest||||||||||||||||||||||||||| |_Savings Account Interest_|£|15.87
|||||£|20.87
|||||£|22.29
|||||£|22.37
|||||£|81.40
| |**Total Revenue**|£|570.87
|£4,096.75||£|833.31
|£1,812.23||£2,892.37||£|451.00
|£|4,853.29
|£|1,316.00
|£|2,950.43
|£|792.37
|£|5,440.00
|£16,715.00||£|42,723.62
| |**Cost of Revenue**||||||||||||||||||||||||||| |Show Clothing||||||||||||||||||||||||||| |_Show Clothing_|||||||||||£|196.00
|||||||||||||£|196.00
| |Club Clothing||||||||||||||||||||||||||| |_Club Clothing_|||||||||||||£|3,290.00
|||||||||||£|3,290.00
| |Club Fundraising||||||||||||||||||||||||||| |_Harvest Supper_|||||£|716.09
|||||||||||||||||||£|716.09
| |_Wreith Making_|||||||£|400.00
|||||||||||||||||£|400.00
| |_Clay Shoot_|||||||||||||||||£|500.00
|||||||£|500.00
| |_Party_|||||||£|21.00
|£2,028.40||||||||||||||||£|2,049.40
| |_RDA Ball_|||||||||||£|900.00
|||||||||||||£|900.00
| |_Christmas Meal_|||||||£1,017.50||||||||||||||||||£|1,017.50
| |_Bowling_|||||||||||£|243.00
|||||||||||||£|243.00
| |_Charity Ball_|||||||||||£|500.00
|£|3,168.00
|||||£|45.33
|£|1,621.00
|||£|5,334.33
| |_Charitable Distributions_|£1,249.80||||||||||||||||||||||||£|1,249.80
| |**Total Cost of Revenue**|£1,249.80||£|-
|£|716.09
|£1,438.50||£2,028.40||£1,839.00||£|6,458.00
|£|-
|£|500.00
|£|45.33
|£|1,621.00
|£|-
|£|15,896.12
| |**Gross Income**|£|(678.93)
|£4,096.75||£|117.22
|£|373.73
|£|863.97
|-1,388.00||£|(1,604.71)|£|1,316.00
|£|2,450.43
|£|747.04
|£|3,819.00
|£16,715.00||£|26,827.50
| ## **General and Administrative Expenses** Awards _Engraving_ Activities £ - |_Membership Fees_|||£1,346.00|||||||||||||||||||||£|1,346.00
| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |_Activities_|||258.00
£|£|87.80
|||£|6.51
|£|74.90
|£|620.00
|||||£|157.19
|||||£|1,204.40
| |_Other_|£|297.84
|28.80
£|£|59.28
|£|20.25
|£|496.92
|£|191.25
|£|75.00
|£|11.90
|£|71.63
|||||||£|1,252.87
| |**Total General and Administrative Expenses**|£|297.84
|£1,632.80|£|147.08
|£|20.25
|£|503.43
|£|266.15
|£|695.00
|£|11.90
|£|71.63
|£|157.19
|£|-
|£|-
|£|3,803.27
| |**Net Income for Period**|£|(976.77)
|£2,463.95|£|(29.86)
|£|353.48
|£|360.54
|-1,654.15||£|(2,299.71)|£|1,304.10
|£|2,378.80
|£|589.85
|£|3,819.00
|£16,715.00||£|23,024.23
| ## Ongar and District Young Farmers Cash Flow Statement and Balance Sheet 1/09/2 |**Cash Flow Statement**||**Sep-23**||**Oct-23**||**Nov-23**||**Dec-23**||**Jan-24**||**Feb-24**||**Mar-24**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Income for Period||||||||||||||| |Change in Net Accounts Recievable||||||||||||||| |_of which Change in Accounts Recievable_|_£_|_570.87_
|_£_|_4,096.75_
|_£_|_833.31_
|_£_|_1,812.23_
|_£_|_2,892.37_
|_£_|_451.00_
|_£_|_4,853.29_
| |_of which Change in Accounts Payable_|_£_|_1,547.64_
|_£_|_1,632.80_
|_£_|_863.17_
|_£_|_1,458.75_
|_£_|_2,531.83_
|_£_|_2,105.15_
|_£_|_7,153.00_
| |_of which Change in Prepayments_||||||||||||||| |_of which Change in Received Prepayments_||||||||||||||| |**Total Cash Flow**|**£**|**(976.77)**
|**£**|**2,463.95**
|**£**|**(29.86)**
|**£**|**353.48**
|**£**|**360.54**
|**£**|**(1,654.15)**
|**£**|**(2,299.71)**
| |**Balance Sheet Cash Reconcilitation - Current Account**|| |---|---| |Opening Cash Balance
_Total Cash Flow (minus interest)_|£7,704.02
£6,711.38
£9,175.33
£9,145.47
£9,478.08
£9,838.62
£8,184.47| ||**(992.64)**
**£**
**2,463.95**
**£**
**(29.86)**
**£**
**332.61**
**£**
**360.54**
**£**
**(1,654.15)**
**£**
**(2,322.00)**
**£**| |**Closing Cash Balance**|**6,711.38**
**9,175.33**
**9,145.47**
**9,478.08**
**9,838.62**
**8,184.47**
**5,862.47**| |**Balance Sheet Cash Reconcilitation - Savings Account**|| |---|---| |Opening Cash Balance
_Total Interest_|£5,922.92
£5,938.79
£5,938.79
£5,938.79
£5,959.66
£5,959.66
£5,959.66| ||**£15.87**
£0.00
£0.00
£20.87
£0.00
£0.00
£22.29| |**Closing Cash Balance**|£5,938.79
£5,938.79
£5,938.79
£5,959.66
£5,959.66
£5,959.66
£5,981.95| |**Balance Sheet**|||**Sep-23**|**Oct-23**|**Nov-23**|**Dec-23**|**Jan-24**|**Feb-24**|**Mar-24**| |---|---|---|---|---|---|---|---|---|---| |**Assets**|||||||||| ||Current Assets||||||||| |||of which Cash and Cash Equivalents|||||||| |||_of which Cash - Current Account_|_6,711.38_|_9,175.33_|_9,145.47_|_9,478.08_|_9,838.62_|_8,184.47_|_5,862.47_| |||_of which Cash - Savings Account_|_5,938.79_|_5,938.79_|_5,938.79_|_5,959.66_|_5,959.66_|_5,959.66_|_5,981.95_| ## _of which Accounts Recievable_ ## _of which Prepayments_ |_of which Prepayments_|| |---|---| |Non-Current Assets|| |**Total Assets**|**£12,650.17**
**£15,114.12**
**£15,084.26**
**£15,437.74**
**£15,798.28**
**£14,144.13**
**£11,844.42**| ||| |**Liabilities**|| |Current Liabilibities
_of which Accounts Payable_
_of which Received Prepayments_
Non-Current Liabilities|_-_
_-_
_-_
_-_
_65.00_
_65.00_
_65.00_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_65.00_
_65.00_
_65.00_| |**Total Liabilities**|| ||| |**Equity**|| |Retained Income|12,650.17
15,114.12
15,084.26
15,437.74
15,733.28
14,079.13
11,779.42| |**Total Equity**|**12,650.17**
**15,114.12**
**15,084.26**
**15,437.74**
**15,733.28**
**14,079.13**
**11,779.42**| |Check
B/F
Profit for month
C/F
Check|13626.94
£12,650.17
£15,114.12
£15,084.26
£15,437.74
£15,733.28
£14,079.13
-£976.77
2,463.95
£
29.86
-£
353.48
£
295.54
£
(1,654.15)
£
(2,299.71)
£| ||£12,650.17
£15,114.12
£15,084.26
£15,437.74
£15,733.28
£14,079.13
£11,779.42| ||-
-
-
-
-
-
-| ## 2023 - 31/08/2024 **Apr-24 May-24** **Jun-24 Jul-24 Aug-24** |_£_|_1,316.00_
|_£_|_2,950.43_
|_£_|_792.37_
|_£_|_5,440.00_
|_£_|_16,715.00_
| |---|---|---|---|---|---|---|---|---|---| |_£_|_11.90_
|_£_|_571.63_
|_£_|_202.52_
|_£_|_1,621.00_
|_£_|_-_
| |**£**|**1,304.10**
|**£**|**2,378.80**
|**£**|**589.85**
|**£**|**3,819.00**
|**£**|**16,715.00**
| ||£5,862.47||£7,166.57||£9,545.37||£10,112.85||£13,931.85| |---|---|---|---|---|---|---|---|---|---| |**£**|**1,304.10**
|**£**|**2,378.80**
|**£**|**567.48**
|**£**|**3,819.00**
|**£**|**16,715.00**
| ||**7,166.57**||**9,545.37**||**10,112.85**||**13,931.85**||**30,646.85**| |£5,981.95|£5,981.95|£5,981.95|£6,004.32|£6,004.32| |---|---|---|---|---| |£0.00|£0.00|£22.37|£0.00|£0.00| |£5,981.95|£5,981.95|£6,004.32|£6,004.32|£6,004.32| |**Apr-24**|**May-24**|**Jun-24**|**Jul-24**|**Aug-24**| |---|---|---|---|---| |_7,166.57_|_9,545.37_|_10,112.85_|_13,931.85_|_30,646.85_| |_5,981.95_|_5,981.95_|_6,004.32_|_6,004.32_|_6,004.32_| ||**£13,148.52**||**£15,527.32**||**£16,117.17**||**£19,936.17**||**£36,651.17**| |---|---|---|---|---|---|---|---|---|---| ||_65.00_||_65.00_||_65.00_||_545.00_||_545.00_| ||_-_||_-_||_-_||_-_||_-_| ||_65.00_||_65.00_||_65.00_||_545.00_||_545.00_| ||13,083.52||15,462.32||16,052.17||19,391.17||36,106.17| ||**13,083.52**||**15,462.32**||**16,052.17**||**19,391.17**||**36,106.17**| ||£11,779.42||£13,083.52||£15,462.32||£16,052.17||£19,391.17| |£|1,304.10
|£|2,378.80
|£|589.85
|£|3,339.00
|£|16,715.00
| ||£13,083.52||£15,462.32||£16,052.17||£19,391.17||£36,106.17| ||-||-||-||-||-| |7/1/2024|Hannah Giles|Tens Licance|Ball||£21.00|£|10,091.85
| |---|---|---|---|---|---|---|---| |7/11/2024|R McGow Ltd|Recycling Donation||£100.00||£|10,191.85
| |7/15/2024|ASD Deposit Chelmsford|Zorb balling||£20.00||£|10,211.85
| ||ASD Deposit Chelmsford|Recycling Donation||£40.00||£|10,251.85
| ||ASD Deposit Chelmsford|Clay Shoot||£80.00||£|10,331.85
| ||ASD Deposit Chelmsford|Christmas tree collections||£90.00||£|10,421.85
| ||ASD Deposit Chelmsford|Subscribers Drinks||£390.00||£|10,811.85
| |7/17/2024|Albert Padfield|Ball||£800.00||£|11,611.85
| |7/19/2024|Eleanor Bull|Ball||£1,040.00||£|12,651.85
| |7/22/2024|CD Rogers|Ball||£240.00||£|12,891.85
| ||J Gurton|Ball||£800.00||£|13,691.85
| |7/23/2024|D G & L Rogers|Ball||£80.00||£|13,771.85
| |7/24/2024|S Liddell|Ball||£880.00||£|14,651.85
| |7/25/2024|Zoe Padfield|Ball||£800.00||£|15,451.85
| |7/29/2024|BSW Marquees|Ball|||£1,600.00|£|13,851.85
| |7/29/2024|CD Rogers|Ball||£80.00||£|13,931.85
| |8/1/2024|THC Philpot|Ball||£960.00||£|14,891.85
| |8/2/2024|Albert Padfield|Ball||£160.00||£|15,051.85
| |8/5/2024|E M Ridgewell|Ball||£960.00||£|16,011.85
| |8/8/2024|Charles Rowe|Ball||£320.00||£|16,331.85
| |8/9/2024|Essex County Feder|Ball||£80.00||£|16,411.85
| |8/12/2024|CD Rogers|Ball||£80.00||£|16,491.85
| ||CD Rogers|Ball||£80.00||£|16,571.85
| ||CD Rogers|Ball||£80.00||£|16,651.85
| ||A Church|Ball||£960.00||£|17,611.85
| |8/13/2024|DA + PJ Kerr|Ball||£640.00||£|18,251.85
| ||A Church|Ball||£960.00||£|19,211.85
| |8/15/2024|D Saward|Ball||£560.00||£|19,771.85
| |8/19/2024|CD Rogers|Ball||£80.00||£|19,851.85
| ||R Scantlebury|Ball||£800.00||£|20,651.85
| |8/20/2024|THC Philpot|Membership||£35.00||£|20,686.85
| ||Beth Mason|Ball||£880.00||£|21,566.85
| ||Phillipa Giles|Ball||£960.00||£|22,526.85
| |8/21/2024|Emma Thwite|Membership||£35.00||£|22,561.85
| ||Jack Millen|Ball||£640.00||£|23,201.85
| ||Lucy Stammers|Ball||£880.00||£|24,081.85
| ||Lucy Stammers|Ball||£960.00||£|25,041.85
| ||CE+JM Metson|Ball||£720.00||£|25,761.85
| |8/22/2024|D J Archer|Ball||£960.00||£|26,721.85
| |8/23/2024|Phillipa Giles|Ball||£80.00||£|26,801.85
| ||S Liddell|Ball||£80.00||£|26,881.85
| |8/27/2024|T Hunt|Membership||£35.00||£|26,916.85
| ||C Maiden Ellis|Membership||£35.00||£|26,951.85
| ||O Whiteley|Membership||£35.00||£|26,986.85
| ||L Pepper|Ball||£800.00||£|27,786.85
| ||D E Pegrum|Ball||£800.00||£|28,586.85
| ||CE+JM Metson|Ball||£80.00||£|28,666.85
| |8/28/2024|BA Hogarth|Membership||£35.00||£|28,701.85
| ||A Holland|Membership||£35.00||£|28,736.85
| |8/29/2024|J Webber|Ball||£880.00||£|29,616.85
| |8/30/2024|C Phillips|Membership||£35.00||£|29,651.85
| ||AA Robertson|Membership||£35.00||£|29,686.85
| ||I Pohl|Ball||£960.00||£|30,646.85
| ## **ONGAR AND DISTRICT YOUNG FARMERS CLUB** **Income and Exenditure Accounts for the year ended 31st August 202** In my opinion the accounts give a true and fair view of the state of affairs at the 31st Augus S J Davies Bridge Farm Bassetts Lane Willingale Ongar Essex CM5 0QL 25th September 2024 t 2024