## Trustees Annual Report
## For the period
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From (start date) 0 1 0 4 2 3 to end date 3 1 0
Section A Reference and administration details
Charity name Furze Platt Scouts Group (3rd Maidenhead)
Other names the charity is known by
Registered charity number (if any) 2 7 1 3 9 8
HQ registration number
Charity’s principal address 194 Cookham Road
Maidenhead
Postcode S L 6 7
**----- End of picture text -----**
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|---|
||Neil Trivedi|GroupScout Leader & Lead Volunteer||
||TonyDoolan|Assistant GroupScout Leader||
||Jo Buy|Chair||
||Matt Buy|Treasurer|Sep-23|
||Simon Barrett|Leaders representative and Property||
||Malcolm Burtt|IT Director||
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
|Type of advisor|Name|Address|
|---|---|---|
|Independent Examiner|Alan Abrahamson||
||||
||||
||||
**Section B Structure, governance and management**
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout They consist of a Royal Charter, which in turn gives authority t Laws of the Association and The Policy, Organisation and Rul Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are com Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Org (e.g. appointed by, elected by) Rules of The Scout Association.
The Trustees are appointed in accordance with the Policy, Org Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Trustee Board, the mem information, where relevant, about: are the ‘Charity Trustees’ of the Scout Group which is an educ charity. As charity trustees they are responsible for complying legislation applicable to charities. This includes the registration proper accounts and making returns to the Charity Commissio appropriate. The Trustee Board consists of the Chair, Treasurer and 3 Trus (including 1 Ex Officio Trustee, and 3 appointed Trustees) and Policies and procedures adopted for: 2 months.
Members of the Trustee Board complete Being a Scouts Trust within the first 6 months of joining the Board.
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
This Group Trustee Board exists to make sure the charity is w risks are assessed and mitigated, buildings and equipment are working order, and everyone follows legal requirements and th organisation's policies and rules. Their support helps other vol high-quality and safe programmes that gives young people sk
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|---|
||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to whi
the Group is exposed, these have been reviewed and system
established to mitigate against them. The main areas of conce
been identified are:
Damage to the building, property and equipment. The Group
two sites. HQ on Cookham Rd and Marion's Meadow campsit
In the unlikely case of the total loss of one of these sites, the
utilised. In the very unlikely case of both sites being lost simul
Group would request the use of buildings, property and equip
other Scout groups, neighbouring organisations such as the m
the church and community centre. The Group has sufficient b
contents insurance in place to mitigate against permanent los
Injury to leaders, helpers, supporters and members. The Grou
capitation fees contributes to the Scout Associations national
insurance policy. Risk Assessments are undertaken before all
mandatory training is monitored - this includes health and safe
aid.
Reduced income from fund raising. The Group is primarily reli
income from subscriptions and fundraising. The group does h
to ensure the continuity of activities should there be a major re
income. The Board has plans to raise the value of subscriptio
the income to the group on an ongoing basis. The group is ac
for a Trustee member to join with the sole function of fundraisi
Reduction or loss of leaders. The group is totally reliant upon
run and administer the activities of the group. Providng suffici
given and there are sufficient adult volunteers within a particu
continuity of the section will not be an issue. If there was a su
in the number of leaders to an unacceptable level in a particul
the group as a whole then there may be a contraction, consoli
closure of a section. In the worst case scenario the complete
particular sections would be follwed by a closure of the group.
Reduction or loss of members. The Group provides activities f
people aged 4 to 18. If there was a reduction in membership i
section or the group as whole then there would have to be a c
consolidation or closure of a section. In the worst case scenar
complete closure of the Group.|s
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||**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are d
provide reasonable assurance against material mismanagem
these include two signatories for all payments and a compreh
insurance policies to ensure that insurable risks are covered.
limit of £500 per trsansaction. Sums greater than this have to
separately by the Trustee board.||
## **Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are de provide reasonable assurance against material mismanageme these include two signatories for all payments and a comprehe insurance policies to ensure that insurable risks are covered. T limit of £500 per trsansaction. Sums greater than this have to separately by the Trustee board.
|**Section C**|**Objectives and activities**
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy an
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which w
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with a
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Meetings at HQ, at our campsite and at other off site locations
wide range of experiences and activities to the Young People
members of FPSG.|
|---|---|
|Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy an
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
||Meetings at HQ, at our campsite and at other off site locations
wide range of experiences and activities to the Young People
members of FPSG.|
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
|Public benefit statement
**Section D**
Summary of the main achievements of
the charity during the year|The Group meets the Charity Commission's public benefit crit
the advancement of education and the advancement of citize
community development headings.|The Group meets the Charity Commission's public benefit crit
the advancement of education and the advancement of citize
community development headings.|
|---|---|---|
||
See attachment report
||
||**Financial Review**||
|**Section E**|||
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|||
||**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
charitable activities of the group should income and fundraisin
short. The Group Trustee Board considers that the group sho
equivalent to 3 months running costs, circa £20,000.
The Group held reserves of approximately £45,000 against th
This is above the level required for operating expenses. Howe
explained by the income received from subs and donations as
accounts.|
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||||
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)**
• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a c does not have sufficient funds to invest in longer-term investm stocks and shares. The Group has therefore adopted a low ris the investment of its funds. All funds are held in cash using on banks or building societies or The Scout Association's Short T Investment Service. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank the interest rates received to ensure the group obtains maxim income from its banking arrangements. Occasionally this may an account that requires a period of notice before funds may b before doing so the Group Trustee Board considers the cash f requirements. • investment policy and objectives; **Investment Policy (Specimen 2)** The Group does not have sufficient funds to invest in longer te investments. The Group has therefore adopted a risk averse s investment of its funds. All funds are held in cash using only m banks or building societies.
|There are no significant activites planned for the coming year outside th|There are no significant activites planned for the coming year outside th||
|---|---|---|
|**Section F**|**Other Optional Information**||
|Plans for future periods (details of any|||
|significant activities planned to achieve|||
|them)|||
||See accompanying Word document||
|**Section G**|**Declaration**||
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||||||||
|---|---|---|---|---|---|---|---|
|||||||||
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||D
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||D|D|M|M|Y|Y||
7 LT700001
27 Februa
2024
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## **Furze Platt (3rd Maidenhead) Scout Group (Charity no. 271398) Receipts and payments account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**|
||||||
|**Receipts and payments**|||||
|**Receipts**||**2023/24**
**Unrestricted funds**
**£**
**14,695**
**3,512**
**5,000**
**-**
**3,284**
**90**
**17,595**
**-**
**44,176**
**-**
**-**
**-**
**1,895**
**-**
**-**
**-**
**1,895**
**300**
**-**
**-**
**300**
**-**
**-**
**-**
**27**
**27**
**46,398**
**-**
**46,398**||**2022/23**
**Unrestricted funds**
**£**|
|**Donations, legacies and similar income**|||||
|Membershipsubscriptions||**14,695**||**19,939**|
|Donations||**3,512**||**3,921**|
|Legacies||**5,000**||**-**|
|Gift Aid||**-**||**3,304**|
|Activities||**3,284**||**8,757**|
|Badges and Uniforms||**90**||**30**|
|Camps and Expeditions||**17,595**||**8,457**|
|Other similar income||**-**||**-**|
|**Sub total**||**44,176**||**44,408**|
|**Grants**|||||
|Maintenenacegrant||**-**||**-**|
|Othergrants||**-**||**-**|
|**Sub total**||**-**||**-**|
|**Fundraising events(gross)**|||||
|EasyFundraising||**1,895**||**21**|
|Detail 2||**-**||**-**|
|Detail 3||**-**||**-**|
|F3||**-**||**-**|
|**Sub total**||**1,895**||**21**|
|**Scout hut income**|||||
|Hire of building||**300**||**140**|
|Hire of equipment||**-**||**-**|
|Other Scout hut income||**-**||**-**|
|**Sub total**||**300**||**140**|
|**Investment income**|||||
|Bank interest||**-**||**-**|
|BuildingSocietyinterest||**-**||**-**|
|The Scout Association Short Term Investment Service||**-**||**-**|
|Other investment income||**27**||**6**|
|**Sub total**||**27**||**6**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||
|||||**44,575**|
||||||
|||||**-**|
||||||
|||**46,398**||**44,575**|
## **Furze Platt (3rd Maidenhead) Scout Group (Charity no. 271398) Receipts and payments account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**|
||||||
|**Receipts and payments**|||||
|**Payments**||**2023/24**
**Unrestricted funds**
**£**
**9,149**
**6,330**
**-**
**1,553**
**356**
**1,586**
**1,902**
**7,411**
**1,085**
**15,408**
**1,886**
**558**
**585**
**47,810**
**1,044**
**-**
**-**
**-**
**1,044**
**48,854**
**-**
**48,854**
**- 2,457**
**47,778**
**45,321**||**2022/23**
**Unrestricted funds**
**£**|
|**Charitable Payments**|||||
|Membershipsubscriptionspaid on(National/County/Area/District)||**9,149**||**11,410**|
|Youthprogramme and activities||**6,330**||**11,959**|
|AGM and trustee expenses||**-**||**186**|
|Rent||**1,553**||**-**|
|Water and Sewerage||**356**||**2,202**|
|Electricityand Gas||**1,586**||**4,638**|
|Insurance||**1,902**||**3,206**|
|Repairs and Renewals||**7,411**||**20**|
|Cleaning||**1,085**||**611**|
|Printingandphotocopying||||**24**|
|Contribution to campcosts||**15,408**||**11,852**|
|Uniforms||**1,886**||**1,851**|
|AGM and trustee expenses||||**-**|
|Equipment Expensed||**558**||**1,272**|
|OSM Costs||||**798**|
|Funds due to Dragons||||**-**|
|Finance Costs||||**1,331**|
|Sundry||**585**||**-**|
|**Sub total**||**47,810**||**51,360**|
|**Fundraising expenses**|||||
|Quiz||**1,044**||**233**|
|Detail 2||**-**||**-**|
|Detail 3||**-**||**-**|
|Other fundraisingcosts||**-**||**-**|
|**Sub total**||**1,044**||**233**|
|**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|||||
|||||**51,593**|
||||||
|||||**-**|
||||||
|||||**51,593**|
||||||
|||**- 2,457**||**- 7,018**|
|||**47,778**||**54,796**|
|||**45,321**||**47,778**|
## **Furze Platt (3rd Maidenhead) Scout Group (Charity no. 271398) Receipts and payments account**
|**Receipts and**|**payments account**|**payments account**|**payments account**||
|---|---|---|---|---|
||Year start date|||Year end date|
||**For the year**
**from**|**4/1/2023**|**To**|**3/31/2024**|
||||||
|**Statement of assets and liabilities at the end of the year**|||||
|**31st March 2024**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**45,321**
Bank deposit account
Buildingsocietyaccount
The Scout Association Short Term Investment Service
Cash/Floats
**-**
**45,321**
(agree balances with receipts andpayments account)
ok
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investmentproperty- detail
**-**
Quoted investments
**-**
Scout Bond
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shopstock
**-**
Other stock
**-**
Land and buildings
**724,920**
Motor vehicles
**-**
Scoutingequipment,furniture etc
**37,000**
Other
**-**
**Sub total**
**761,920**
**Liabilities**
Accounts notyetpaid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions notyetpaid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total net assets**
**807,241**
**Total cash funds**||||**31st March 2023**
**Unrestricted funds**
**£**|
||||||
|||||**45,850**|
|||||**-**|
|||||**-**|
|||||**1,928**|
|||||**-**|
|||||**47,778**|
|||||ok|
||||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
||||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
||||||
|||||**-**|
|||||**43**|
|||||**-**|
|||||**247,000**|
|||||**-**|
|||||**25,666**|
|||||**-**|
|||||**272,709**|
||||||
|||||**- 2,750**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**- 2,750**|
||||||
|**Total net assets**||**807,241**||**317,737**|
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name|
|---|---|
||Chair|
||Treasurer|
## **Independent examiner’s report to the trustees of Furze Platt Scout Group (‘the Scout Group’).**
I report to the charity trustees on examination of the accounts of the Scout Group for the year ending 31[st] March 2024.
## **Responsibilities & basis of the report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act;
or
2. the accounts do not accord with those records.
I confirm there are no other matters to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed: Alan G Abrahamson
Name: Alan G Abrahamson. FCCA (Retired) Contact email: mdscfinance@gmail.com
Date: 10[th] June 2024