## **Furze Platt Scout Group Council AGM 2023 Minutes** 19[th] July 2023 - HQ |19thJuly 2023 - HQ||| |---|---|---| |**Present**|**Apologies**|**Absent**| |Neil Trivedi|LouiseBarrett|SajidKhan| |TonyDoolan|JoshuaReynolds|| |RobHarris|SelenaTrivedi|| |JoBuy|ChloeBrowitt|| |Alan Abrahamson|Martin Bicknell|| |Malcolm Burtt|Jon Macey|| |Simon Barrett||| |Matt Keen||| ## **Attachments:** - Scouting Report - Finance Report |**Agenda Item**|**Description**| |---|---| |1|Welcome andIntroductions| |2|Apologiesfor Absence| |3|Approval of Minutes of the previous meeting of the Group
ScoutCouncil| |4|Reviewof the ScoutingYear –Group Scout LeadersReport| |5|The Group Scout Council to receive and consider the
annual reportandAccounts– Treasurer| |6|Approval of the Group Scout Leader’s nomination of the
Group Chair| |7|Electionof the GroupTreasurer| |8|Election of members of the Group Scout Council to the
GroupExecutive Committee| |9|Approval of the Group Scout Leader’s nomination of
members of the GroupExecutive Committee| |10|Appointment of independent auditor, examiner or
scrutineer| |11|AOB| |12|Close of meeting| |13|Actions| ## **1. Welcome and Introductions** Neil welcomed all to the AGM and stated that he will be chairing the meeting as there is no current Chair. ## **2. Apologies for Absence** Apologies for absence noted as per table above. ## **3. Approval of previous minutes** Proposer - Malcolm Seconder - Tony ## **4. Review of the Scouting Year** Neil presented the group scout leader report attached to these minutes. Neil specifically noted thanks to both Luke and Emma who are leaving as Cubs leaders this year and acknowledged their significant contributions. Simon Smith will run Tuesday Cubs, and we have two parents who have volunteered to support Wednesday Cubs. No questions received on the GSL’s report. ## **5. Annual Report and Accounts - Neil** In absence of Martin (Treasurer), Neil presented the annual report and accounts. No questions were received on the accounts and the accounts were approved by those present at the AGM. Proposer: Malcolm Seconder: Tony An elephant race fund raiser took place in March this year. The group discussed the planned fund raising at a quiz in December which will coincide with a match funding opportunity. Easy Fundraising should be communicated out to all parents to raise awareness. ## **6. Approval of Group Scout Leader Nomination of the Group Chair** Neil nominated Jo, Jo accepted this nomination, and the attendees of the AGM approved the appointment. ## **7. Election of the Group Treasurer** The Group Treasurer position is vacant as Martin is stepping down from this role. Neil thanked Martin for his contribution. ## **8. Election of members of the Group Scout Council to the Group Executive Committee** Other members of the Group Scout Council will continue in their roles as follows: |**Name**|**Role**|**Appointment**| |---|---|---| |Neil Trivedi|GSL|statutory| |TonyDoolan|AssistantGSL|nominated| |Simon Barrett|Explorers|nominated| |Matt Keen|Beavers|elected| |SelenaTrivedi|Special Projects|elected| |SajidKhan|Sunday Cubs|elected| |Malcolm Burtt|IT Director|elected| ## **9. Approval of the Group Scout Leader’s nomination of members of the Group Executive Committee** The AGM approved the nominations as noted in section 8. **10. Appointment of independent examiner** The Group will appoint new independent examiner and thank Alan for his contribution as independent examiner. **11. AOB:** Rob asked who maintains our IT systems and emails to ensure there is the ability to manage the system if volunteers should move on. Malcolm responded that we use a service which provides a domain and is administered by a third party. Neil raised that we need someone else as signatory on the Barclays account, Jo and Simon volunteered. Neil will confirm whether two volunteers are needed. Jo to be set up initially. Additional note: Neil and Jo are working to clarify and correct the submission of 2021/2022 accounts. ## **12. Close** No other questions received. Meeting closed. ## **13. Actions** |**Ref**|**Owner**|**Action**|**Status**| |---|---|---|---| |**1**|Neil|PayPal account – Neil to speak to Luke to
ask whether there is still money in the
PayPalaccount.|Open| |**2**|TBC|Issue comms to parents re Easy
Fundraising|Open| |**3**|Neil/Jo|GetJo setup on Barclays|Open| Furze Platt (3rd Maldenhoad) Scout Group ICh•rlty no. 271398) Rocelpts and payments account lh• y••w Receipts and payments 202212J 30?1￿22 ¢J 21 knol bL•i 14 ..Total Inwm• 515 rss Totsi r•c¥pts 44.$75 .iss lols Lfi¢m)2I*¥AII Fun• Platt (3rd maIden￿ad) Scout Group ICh•rlty no. 271398) Recelpts and payments account For Ihy••* Ta Receipts and payments 2022113 2021122 Y¢ 4JJ $4.7 .77 LTY(KKml*¥211 Furle Platt (3rd Maldenhoad) Scout Group Icharfty no. 2T1390) Recelpts and payments account FoFth•y To 31KtJfd023 Statement ol assets and liabilities at the end of the year 31st March 2023 3111 March ?Q22 47.rn 7.YJ7 Jdj ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** FURZE PLATT (3[rd] ) MAIDENEHEAD SCOUT GROUP **On accounts for the year** 31[st] MARCH 2023 **Charity no** 271398 **ended (if any) Set out on pages** 1 - 3 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. - **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. > **Signed:** Alan G Abrahamson **Date:** 7/11/2023 **Name:** Alan G ABRAHAMSON **Relevant professional** FCCA (retired) **qualification(s) or body (if any): Address:** 44 Ashcroft Road, Maidenhead, Berkshire, SL6 6JF **October 2018** 1 **IER**