October 2022 ## TREASURERS REPORT 2021/22 CLAPHAM AND PATCHING VILLAGE HALL COMMITTEE CHARITY NO.271304 ## **INCOME (£33,670.92)** The charity ended the year with a healthy positive balance after expenditure of £16,227.16 which includes £1.5k from Bowls, £2.4k from Dog Training and also £1.5k from Zumba classes. The Hall hire has increased because of wedding usage which was driven I think but the introduction of the new refreshed website/marketing which incidentally saves us around £300 a year in costs. Coffee mornings raised around £360. Energy cost are of course high on everyone's agenda so I will try and save us money on that next year and look out for any grants we can use. Cash balance is over £101k (inc. £11.6k in National Savings). ## **EXPENSE (£17,443.76)** The admin costs for this year rose to £4k but this is because of the increased activity and also, I raised the admin percentage from 10% to 15% to reflect the extra work. Hall cleaning was £2.3k and ground maintenance £3k. All other costs are much the same a last year except for the reduction of the cost of out online presence. We had no other extra ordinary maintenance costs Hopefully in the coming year we will invest in updating the toilets and perimeter fence. ## **THANKS** My personal thanks again for a 5th year to Andrew Woolner for auditing the accounts and for Tiffany Ryan who has taken the difficult reins of Booking Clerk and has learnt quickly on the job as well as making improvements to our operational terms. Thanks also to Mel for taking back the Booking position while Tiffany is off sick. PAUL MILNER Hons. Treasurer Assets Balance **£176,741.31** ## 21/2022 ## Charity No: 271304 ## Balance Sheet Statement for Clapham & Patching Village Hall |Balanc|Balanc|Balanc|Assets Balance
**£176,741.31**
e Sheet Statement for Clapham & Patching Village Hall|Assets Balance
**£176,741.31**
e Sheet Statement for Clapham & Patching Village Hall|Assets Balance
**£176,741.31**
e Sheet Statement for Clapham & Patching Village Hall|Assets Balance
**£176,741.31**
e Sheet Statement for Clapham & Patching Village Hall|Assets Balance
**£176,741.31**
e Sheet Statement for Clapham & Patching Village Hall| |---|---|---|---|---|---|---|---| |**Assets**
**2021/22**|||**2020/21**
**2019/20**||||| |Free Hold on Building (at cost)
£43,185.00
Improvements to property (at cost)
£20,202.00
Land Value (at cost)
£9,500.00
Furniture, fixtures and fittings
£3,033.00
**Total fixed Assets**
**£75,920.00**
Cash Balance brought forward (Barclays)
£72,968.41
Cash Balance of Revenue over Expenses
£16,227.16
National Savings and Investments
£11,625.74
**Total Cash Assets**
£100,821.31
**Total Net Assets**
**£176,741.31**
**Hall Revenue**|||£43,185.00
£43,185.00
£3,955.06
Hall Supplies
£482.49
£20,202.00
£20,202.00
£2,616.25
Subscriptions/Web
£674.00
£9,500.00
£9,500.00
£2,383.25
Ground Maintainance
£3,144.25
£3,033.00
£3,033.00
£724.28
Waste removal
£1,098.35
£75,920.00
£75,920.00
Electric Supply
£1,214.00
Insurance
£0.00
Water Supply
£524.71
Hall repairs/Updates
£455.60
£66,940.54
£54,757.72
Council rates
£171.52
£6,027.87
£12,479.16
£11,613.77
£11,536.85
£84,582.18
£78,773.73
£160,502.18
£154,693.73
**SEPT**
**OCT**
**NOV**
**DEC**
**JAN**
**FEB**
**MAR**
**APR**
**MAY**
**JUNE**
**JULY**
**AUG**
**YTD**
Hall cleaning
Wifi/phone
Hire Administration
Deposit return||||| ||**Hall Revenue**||**SEPT**
**OCT**
**NOV**|**DEC**
**JAN**
**FEB**|**MAR**
**APR**
**MAY**|**JUNE**
**JULY**
**AUG**|| ||**Monthly Income**
**Monthly Expense**||**£725.00**
**£2,160.87**
**£2,978.87**
**£1,270.17**
**£1,058.76**
**£1,254.80**
**3 months**
**£2,281.01**|**£1,375.50**
**£2,899.62**
**£2,555.87**
**£589.44**
**£1,123.61**
**£619.05**
**3 months**
**£4,498.89**|**£3,451.12**
**£4,034.38**
**£3,318.69**
**£1,436.52**
**£1,883.45**
**£4,430.07**
**3 months**
**£3,054.15**|**£5,380.00**
**£2,452.25**
**£2,338.75**
**£1,360.72**
**£667.20**
**£1,749.97**
**3 months**
**£6,393.11**|**£33,670.92**| ||||||||**£17,443.76**| ||||||||| ||Monthly
Income
66%
Monthly
Expense
34%
**Current Balance**|£0.00
£1,000.00
£2,000.00
£3,000.00
£4,000.00
£5,000.00
£6,000.00||**Income and Expense graph**|||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| MDIEWW••INEI 3 CHURCHCIIJSE CLVHAN VtLLAGE WEST SUSSEX BN13 3XP IOIWJ)871454 No. 2404 02 May 2023 Mr P Milner Clapham and Patching Village Hall 72a The Street Clapham West Sussex BN13 3UU INVOICE FOR ACCOUNTANCY SERVICES CARRIED OUT IN THE PERIOD TO 2" MAY 2023 AND INCLUDING . (21 Cwryirg Cmjt an Indep￿￿ Exaninatth. NET FEE £45.00 Payment tern￿ within 14 dtys rfittv(Ace Bank dewls. Lloyds Rustin - Sort c(th 3￿￿9￿9 Awxrrtt No.CK1631478 A￿{￿lt name." Aw￿￿￿ Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl momborn of CLAPHAM & PATCHING VILLAGE HALL MANAGEMENT COMMITfEE On accounts for the year ended 31" August 2022 Char no (rf anyl 271304 Resp8the The Management Commiltee a￿ resp￿S{ble for the preparatFon of the responslbllities of ￿OUnt$. The manageft￿ Committee consKler that an audit is not trustees and examiner required for this year and tr￿t an indewKleTrt exarinalK)n is needed. It is my respon&tH"lty to: examine the actounts examin•rfs statement rec(xds kept and a coryarison of the ac(x)unts presented wrth those records. M ejso indudes consideration crf any unusual Ftems or disdosures in the acojunts. and See￿n9 explanations from the ManageffEnt Committee 0)n￿ming any s￿h matters. The proc£dures undertaken do not prrr¥ide ai the ebidence that would be required in an audrt. and wisequenty no OFinion is given as to whether the aco)unts present a Irue and fairf vie* and the rep)rt is limited to those matters set out in the Stalen￿ bekhv. Independent In connection with my exanThnation, no matter has come to my attention examinerfs ststemerrt whicti gibes me reasonable cause to believe that in. any matena resped, the requirements have rN)t been met . Signed: Name.. Andrew WcM)Iner Addrnss: 3 Church Close. Clapham Village Worthing. West Sussex. BN13 3XP CLAPHAM & PATCHING VILLAGE HALL MANAGEMENT COMMITTEE CHARITY No 271304 ACCOUl￿s FOR THE YEAR ENDED 31" AUGUST 2022 aAPHAM AND PATCHING VILLAGE HALL MANAGEMENT COMMITEE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 3tstAUGUST 2022 2021 2021 INCOME Hire charges Grants and Legacies Interest earned 31.054 8.893 11.567 77 31.054 20,537 EXPENDrruRE Administration expenses Cleaners wages Electricity Insurance General rates 4.437 2.383 1,214 1,049 695 826 171 E 11 Water Refuse colledion Building maintenance Grounds maintenance Subscripts'ons Telephone and WIFI 524 1.098 456 3.144 674 724 127 41 6.703 1.583 14.825 14.431 Net Surplus 16.229 6.106